Dyan Atienza

Experience

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  House Research and Development (S) Pte. Ltd.

  Sept 2003 - Feb 2004

  Office Staff (Documentation/Jusetsu Section)

  1. Arranged meetings of different sections within the department and taking minutes.2. Encoded estimated cost of house fixtures through computerized estimation procedures.3. E-mailed different special estimation requests of house fixtures.4. Planned analysis in conformity with the Japanese structures, theories and designs.5. Provided memo of the data to be sent to Japan in katakana/hiragana/kanji.6. Faxed, mailed and filed documents and other administrative duties assigned by the department head. Show less

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  ExtraOrdinary Development Corporation

  May 2004 - Sept 2004

  Office Staff (Documentation Section)

  1. Processed and verified documents submitted by the buyer/customer/agent.2. Coordinated with the buyer/customer/agent through telephone and notices of compliance in case of incomplete and invalid documents.3. Attended to inquiries/complaints of customers (walk-in/phone) regarding the company’s services.4. Provided transmittal of accounts for filing to Home Development Mutual Fund authority.

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  Cybersoft Data Networks Inc.

  Nov 2004 - Jan 2007

  Document Analyst (Online Newsworthy & Online History Operations Teams)

  1. Lead a team of analysts through attending to their queries about the project, checking their accuracy and transmission to the client our daily work output.2. Provided reports to project leader about the progress of the project.3. Coordinated with Senior Analysts in the US through answering e-mails.4. Gathered all newsworthy articles by categorizing business news from the internet (PR Newswire, Premium Tracker Lockheed and Merger, Publisher websites) about various US-based companies’ activities and events.5. Extracted substantial information from all newsworthy articles.6. Investigated and researched companies/customers in the US through analyzing their filed financial statements (10K/8K/Proxy Statements etc.). 7. Updated business profiles through entering the client's database using Virtual Private Network connection.8. Ensured the timely turn-over of cases assigned, success of the project and performed other administrative duties assigned by the supervisors and project leader. Show less

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  Genisys Integrated Engineers Pte Ltd

  Apr 2007 - Nov 2009

  Site Secretary

  1. Reported to Managing Director, Projects Director and Project Manager on execution of all administrative functions at the site office2. Managed and maintained proper project filing system for all incoming and outgoing letters and documentation (Drawings, Site Memos & Defects, Engineer's/Architect's Direction and Instructions, RVOs & CVIs, Project Claims, Fax, E-mails, etc.)3. Assisted in preparation of documents for submission (O&M Manual, Project Claims and Variation Orders)4. Facilitated submission of documents & drawings to Main Contractor, Consultant and Owner (Technical Specification, Method Statements, O & M Manuals)5. Assisted the project management team on all documentation works and post contract administrative follow-up, including liaising with clients, main contractors and suppliers6. Assisted in compilation of manuals, photos, and other media records7. Administration of all foreign workers on site8. Checked and submitted site staff and workers’ daily and monthly attendance9. Prepared site staff medical claims, monthly expenses and clearing of petty cash reimbursements10. Arranged safety induction courses and upgrading courses for all staff (workers, site supervisors and engineers)11. Requisition of stationery and site office equipment12. Provided front desk support through answering phone calls and faxing13. Keying of delivery orders received daily through the company's system (IMIX)14. Generated Purchase Requisition of materials needed by site supervisors and engineers Show less

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  Sunray Woodcraft Construction Pte Ltd

  Nov 2009 - now

  1. Submission of official documents and ensured the manner of submission complies with the Client’s protocol and meets the deadline2. Performed basic validation of official documents (e.g. Material Codes, Reference Numbers, expiration date of Certificates)3. Distribution of controlled project documents4. Organized and maintained electronic project filing system for all incoming and outgoing correspondences and other controlled documents5. Tracked and ensured all project staff gets the latest revision of drawings6. Progress reporting (Daily and Weekly)7. Compiled all manuals, photos and other media records for reference purposes8. Assisted in post contract administrative follow-up such as warranties and maintenance9. Performed editorial duties (proof-reading submissions that could be incorrectly formatted, may contain grammar and typographical errors, and to ensure coherence) before official submissionOTHER FUNCTIONS AND RESPONSIBILITIES1. Front-desk support such as answering phone calls, assists visitor’s inquiries, etc.2. Raised material requisitions as and when necessary (adheres to respective project staff’s requirement on site)3. Preparation of leave forms, monthly expenses and clearing of petty cash reimbursements4. Raised requisitions for stationery and site office equipment and supplies5. Recorded project staff attendance for submission on a monthly basis6. Recorded delivery orders and arranged originals to be sent to head office7. Assisted in creating PowerPoint presentations for tender8. Created training materials for newly-hired Document Controllers9. Trained newly-hired Document Controllers Show less 1. Submission of official documents and ensured the manner of submission complies with the Client’s protocol and meets the deadline2. Performed basic validation of official documents (e.g. Material Codes, Reference Numbers, expiration date of Certificates)3. Distribution of controlled project documents4. Organized and maintained electronic project filing system for all incoming and outgoing correspondences and other controlled documents5. Tracked and ensured all project staff gets the latest revision of drawings6. Progress reporting (Daily and Weekly)7. Compiled all manuals, photos and other media records for reference purposes8. Assisted in post contract administrative follow-up such as warranties and maintenance9. Performed editorial duties (proof-reading submissions that could be incorrectly formatted, may contain grammar and typographical errors, and to ensure coherence) before official submissionOTHER FUNCTIONS AND RESPONSIBILITIES1. Front-desk support such as answering phone calls, assists visitor’s inquiries, etc.2. Raised material requisitions as and when necessary (adheres to respective project staff’s requirement on site)3. Prepared leave forms, monthly expenses and handled petty cash reimbursements4. Raised requisitions for stationery and site office equipment and supplies5. Recorded project staff attendance for submission on a monthly basis6. Recorded delivery orders and arranged originals to be sent to head office7. Assisted in creating PowerPoint presentations for tender Show less

  • Admin Manager - Project

    Jul 2014 - now

  • Admin Executive (Project)

    Apr 2014 - Jul 2014

  • Document Controller

    Nov 2009 - Mar 2014