Jacklyn Siew Shaw

Experience

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  Study Group

  Jan 2013 - Oct 2021

  The role of Finance Officer involves providing financial, administrative and facilities support to internal and external stakeholders. Responsibilities:• Prepare and manage financial accounting transactions for 500 students’ accounts, 120 vendors’ accounts, and 30 staff accounts, exceeding AUD$10m in value; efficiently follow up outstanding fees; generate statements; and process receipting, price adjustments, refunds, debt write-offs, debt deferrals, and account reconciliations.• Participate in debt recovery procedures; including following up on late payments, short payments and overpayments.• Process a high volume of invoices, and follow up on approvals from management. Manage all supplier invoices, and ensure that expenses are within the campus budget.• Undertake all receptionist duties, including: – responding to incoming calls, processing emails, and following up all internal/external stakeholders’ inquiries, in a timely fashion.• Process bulk data entries, to ensure customers’ contact details are up-to-date in the information-system database (CRM).• Corporate credit card reconciliation (Concur). Show less The Assistant Finance Officer assists the Campus Manager in managing debt collection. Responsibilities:• Reconciliation and reimbursement of petty cash; and preparing expense forms for employees, for travel and/or accommodation for internal stakeholders.• Corporate credit card reconciliation (Concur).• Preparing student refund forms. Calculating amounts owed to students, in accordance with the company’s procedures; submitting students’ refund forms for timely payment.• Matching purchase orders and code invoices, then forwarding to Accounts Payable, to be processed. • Handling credit card transactions, using Eftpos machines and PayOnline services.• Preparing and maintaining bank deposits daily; preparing bulk student invoices and meeting deadlines.• Ensuring all employee information is kept up-to-date and entered on the employee's personnel file and processing employees’ pays-enter timesheets. Show less

  • Campus Bursar / Finance Officer

    Sept 2014 - Oct 2021

  • Assistant Bursar / Assistant Finance Officer

    Jan 2013 - Aug 2014
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  Curtin University

  Nov 2021 - Jan 2023

  Finance Officer

  Curtin UniversityI am engaged as the Finance Officer, working with the Senior Finance Officer to support the operation of the finance and accounting operations of the University. This involves processing transactions on behalf of the University and implementing internal control procedures. This role is also responsible for monitoring clients’ practice with university policy and procedures, and undertaking appropriate action to rectify non-compliance.Responsibilities:• Assist in coordinating and responding to queries from internal and external stakeholders.• Managing the ticket logging system (using Service Now) queue.• Initiating and managing purchase requisitions, purchase orders, and new vendor onboarding and processing (using Ci Anywhere)• Reimbursement and corporate credit card reconciliation (using Concur)• Providing support to all levels of the organization and people from diverse cultural backgrounds by either providing them with written or verbal guidance.• Financial advisory services including financial delegations limits.• Undertaking accounts payable and receivable functions.• Processing invoices, journals, and receipting.• Ensuring procurement compliance with University policy. Show less

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  Linkforce

  Jan 2023 - now

  Accounts Officer

  Accounts Officer 2023 – CurrentLinkforceAs an Accounts Officer, I provide financial, administrative and payroll support to internal and external stakeholders. I work closely with a diverse range of departments including Projects, Payroll, Job Costing, Procurement, Operations, Compliance and Planning staff. My performance record demonstrates an effective service while ensuring that tasks are completed in an accurate and timely manner.Responsibilities:• Build effective relationships at all levels – collaborate with Project staff, Payroll, Job Costing, Procurement, operation, compliance, and workshop staff, to provide an effective service.• Maintaining & actioning Account Payable generic email daily (approx. 150 emails per day). Respond to suppliers & internal stakeholders' enquiries • Matching all delivery dockets and purchase orders (PO) with invoices• Reconciling creditor statements and Creating credit notes in Pronto – to ensure supplier & our company’s records are aligned• Reassign invoice to correct individual workflow• Relink purchase order (PO) to match correct invoice, project code, general Leger• Running bulk payments to pay internal and external suppliers (EFT & Bpay payments)• Direct quotation or purchase order (PO) to appropriate departments • Send supplier remittance advice• Create a new supplier account in Pronto• Liaison with approver and other business units to approve invoices and payment authorization• Process invoice payment in accordance with monthly accounting closing schedule, and finalize invoice with all required supporting documents• Capture company’s fuel used & generate report for claiming credit for fuel tax• Update & ensure Property rental report aligns with Bank auto-debit transactions• Set up new starter accounts - (e.g., remuneration, Superannuation, Allowance, Banking details) into the Payroll Master File via Pronto • Process employee-approved expense claims (e.g. flights, accommodation, boots) Show less