Kimberly Smith

Experience

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  C & J Builders, Inc

  Mar 2005 - Nov 2006

  Office Administrator/Accounts Payable Clerk
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  Bike Bandit, LLC

  Dec 2006 - Sept 2007

  Accounts Payable Clerk
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  MedImpact Healthcare Systems, Inc.

  Oct 2007 - Oct 2008

  Accounts Payable Specialist I
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  Mpex Pharmaceuticals, Inc.

  Mar 2009 - Jun 2011

  Accounts Payable Specialist II
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  Rempex Pharmaceuticals, Inc

  Jun 2011 - Sept 2012

  Accounts Payable Specialist II
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  Sempra

  Oct 2015 - Sept 2016

  • Accounts Payable Associate

    Jul 2013 - Sept 2016

  • Founder & President of Sempra HQ Toast Masters Charter

    Oct 2015 - Jun 2016
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  Rady Children's Hospital-San Diego

  Sept 2016 - Oct 2021

  •Led 6 Accounts Payable Specialists with daily job coaching, training, and support on AP day-to-day activities.• Subject matter expert (SME) and AP liaison for Perceptive Content responsible for onboarding departments onto the AP paperless system workflow for electronic invoice approvals. Process includes initiating recruitment conversations with department Directors, facilitating system user access, conducting one-on-one department trainings, and assigning go live dates. Post training responsibilities include providing user support and one-on-one Q&A sessions.• Responsible for enforcing Sarbanes-Oxley Act (SOX) compliance with respect to applicable Accounts Payable related key controls including identifying deficiencies in processes and systems, performing analysis of applications/systems needs to outline specifications for recommendations to Sr. Management for process improvement initiatives and automation projects.• Performed month-end report to the compliance department and AP Supervisor which involves creating monthly debarment, vendor missing TIN and 1099 data reports.• Interim AP Supervisor 2+ months and continued ongoing Interim AP Supervisor, duties include but not limited to:•Oversee all AP daily-to-day activities ensuring accurate processing of invoices and timely payments.•Reviewing & approving items in Perspective’s AP Manager queues.•Verifying internal documents and tax forms are obtained and complete to set-up or amend vendor master.•Meticulously set-up withholding vendors to comply with (CA FTB Pub. 1017) reporting withholding of CA income tonon-residents of CA on Resident and Non-resident Withholding Statement (Form 592).o Validating CA EDD Transmittal File to process CA EDD Form DE 542 to report Independent Contractors.• Assisted in system upgrades which includes system testing and implementation (2018 Perceptive Content 7.2.2, 2019 PeopleSoft 9.2, PUM Updates), and annual independent audits. Show less • Processed invoices PO and Non-PO timely, efficiently, and in compliance with all applicable Federal, State, and local laws/regulations as well as RCHHC policies & procedures for Rady Children’s Hospital’s 4 entities (RCHSD, RCFSD, RCGRI, RCHSS) through Perceptive Content & IC Verifier (OCR) paperless systems. AP full cycle processing includes three-way-match verification against PO and receipt, reviews coding, confirms proper approvals are obtained, resolves PO match exceptions, posts invoices in the correct period, issues ACH, PNET and checks payments for Rady Children’s Hospital’s 5 entities (RCHSD, RCFSD, RCGRI, RCHSS, RCPMS) in PeopleSoft.• Oversaw AP paperless systems’ daily activities, research system generated error alerts, and reviews automated daily reports to ensure systems are performing as expected and invoices are being processed per department policies and procedures.• Performed month-end close duties which includes but not limited to, recording wires executed by Treasury, identifying accruals if applicable, processing remaining invoices through IC Verifier (OCR) and into Perceptive ensuring coding is accurate and sub-ledger posting is recorded in the correct period.• Performed daily review, research and resolution of post integration voucher error report, PO match exception report, and sales tax accrual reports which requires extensive research on California Department of Tax and Fee Administration (CDTFA) regulations to verify accuracy of sales and use tax for healthcare related purchases such as medicines, medical devices, etc.•Participated in 1099 data audit and filing preparation for IRS and State filing. Show less

  • Lead Accounts Payable Specialist

    Nov 2018 - Oct 2021

  • Accounts Payable Specialist

    Sept 2016 - Oct 2018
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  Cohu, Inc.

  Oct 2021 - Apr 2024

  •Managed U.S. AP shared services team for 3 entities (Delta Design, Cohu US CIS, Cohu US LTXC) with 3 direct reports with daily job coaching, training, and delegation of AP day-to-day activities.• Performed assessments of internal controls for effectiveness of the control structure to identify areas of risk. Develops, implements, and maintains strong internal controls to comply with Sarbanes Oxley Act (SOX Section 404). Manages and coordinates audit requests received from internal sources and external auditor’s responsibilities include providing documentation, negative and positive testing, and leading process walk-throughs for auditors.• Monitored outstanding checks and performed necessary due diligence to avert escheatment and filing of Unclaimed Property.• Managed the 1099 process for federal and state filing which includes extracting the data, auditing transaction, and e-filing.• Global Technical Lead for the implementation project of Intelligent Document Recognition (IDR) software to enable OCR intelligence for accounts payable automation. GTL is responsible for discussing scenario testing, coordinating, and preparing documentation for testing, performing analysis of applications/systems needs to outline specifications required for successfulimplementation. GTL provides recommendations to Sr. Management regarding the IDR project direction and movement as well as performs training and troubleshooting for all global entities (U.S., Malaysia, Philippines, Germany and Switzerland). Show less •Managed corporate AP team (Delta Design,Inc.) with 2 direct reports with daily job coaching, training, and delegation of AP day-to-day activities. Performed audits of accounts payable invoices, workload, and quality by monitoring key operational metrics that measure/assess accounts payable performance against goals and drive continuous improvement. • Performed department hiring of temps and permanent AP employees, providing performance management, training, scheduling, and annual performance reviews.• Managed month-end closing of the AP module. Show less

  • Sr. Accounts Payable Supervisor

    Jul 2022 - Apr 2024

  • Accounts Payable Supervisor

    Oct 2021 - Jun 2022
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  Rakuten Medical

  Apr 2024 - Dec 2024

  Accounts Payable Supervisor

  •Managed the U.S. accounts payable function within the organization ensured accurate and timely processing of invoices, payments, and reconciliations. • Performed weekly pay cycle processing of Checks, ACH, and Wires (Foreign & Domestic). This process includes reviewing AP aging, preparing payment batch, obtaining payment batch authorization.• Audited employee expense reimbursements per corporate reimbursement policy through SAP Concur Travel and Expense.• Performed month-end closing of the AP Module within Dynamics GP. Prepares monthly GRNI and AP reconciliation.• Prepared monthly AP Operations data for review with Chief Accounting Officer which includes a review of invoice volume trend YTD, Duns & Bradstreet rating., corporate credit report and score, and updates on action items and projects.• Banking Administrator as it relates to AP for corporate operating account this responsibility includes creating and modifying existing ACH and Wire templates, purchasing currency, initiating wires (foreign & domestic), uploading Pos Pay and NACHA files to SVB online bank portal. Responsibilities include investigating fraud alerts such as ACH Debit and Pos Pay exceptions.• Managed corporate credit card program for 5 corporate credit card holders. Performs program administrator tasks which includes credit card maintenance; assigning individual card credit limits, reporting lost cards, requesting replacement cards, maintaining corporate credit card holder executed agreements.• Facilitated corporate finance credit card single and recurring usage as well as reconciling monthly credit card statement.• Prepared 1099 filing information which includes extracting 1099 data, auditing transactions, preparing final template for submission to tax filing representative who completes the mailing of recipient forms and the I.R.S. e-filing submission. Show less

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  Crinetics Pharmaceuticals

  Mar 2025 - now

  Accounts Payable Manager