Obaidullah Safar

Experience

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  NRC Afghanistan

  -

  Administrative/Human Resource Coordinator
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  Swedish Committee for Afghanistan

  Jun 2008 - Dec 2008

  Administrtive Assistant

  Prepare Summary Sheets, Overtimes, and other wages for staffs.Maintain and update hard copy files of documents and maintain an accessible filing system.Translation of notes and documents into English, Dari and Vice Versa.Preparing and checking attendance and time sheets.Register incoming and outgoing correspondences.Demonstrate effective written and verbal communication including presentations.Prepare clear and accurate reports, correspondences and other written materials.Organize and prioritize work and meet critical deadlines.Copy, Scan and file documents as required.Any other task assigned by the supervisor. Show less

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  CARE

  Oct 2009 - Dec 2011

  Project Administrative Officer

  Responsible for providing professional administrative support to the management to facilitate the efficient operation of the office, making sure all administrative work is managed competently, and in accordance with the organization changing priorities and deadlines.Responsibilities:Write outgoing letters and inter office memos.Maintain office administrative files and correspondences.Translate/Interpret reports from English to Dari and Vice Versa.Preparing monthly salary allocation of the project staffs.Negotiate with finance about financial issues and charging.Be present in project related meetings, and prepare the meeting minute reports.Monitoring and controlling the project administrative costs on monthly basis.Coordinate general issues between the project and IPs (implementation partners)Coordinate program related issues with internal programs/departments.Keeping the inventory list of the project and preparing its quarterly reports.Conduct trainings/workshops for new project admin offers on administrative issues.Arranging meetings, training, workshops, seminars and other relevant events.Purchase required items for the program through procurement and logistic department.Supervise admin assistant and other auxiliary staffsAny other task assigned by the project manager. Show less

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  FLAG International

  Jul 2012 - Oct 2012

  Provincial Administrative/Finance Officer

  Responsible for developing daily financial reports showing analysis of financial accounts Identifying and recommending modifications to existing procedures or the production of new system to improve efficiency. Also involve in compiling financial reports, whilst working to strict deadlines. Beside, supporting the office in all administrative issues.Responsibilities:Provide timely and accurate financial reports on FIA program.Collecting and reviewing the financial reports submitted by the FIA NSP district offices and provide feedback on accuracy and overall financial operations and management.Maintain cash flow projection and alerting the FIA finance department and FIA provincial manager when there were shortfalls and/or over expenditures.Tracking the FIA NSP field costs to ensure adherence to budgetary constraints.Reviewing all financial reports that are prepared and submitted by the FIA NSP field office, ensuring that these documents are properly prepared and accurate.Overseeing the transfer of funds from the FIA NSP provincial office to the NSP district offices.Recording and updating all FIA NSP provincial fund inflows and expenditures to ensure that records are properly maintained and comply with the FIA finance department guidelines.Assist the FIA NSP department in preparing the monthly payrolls.Ensuring the procurement of goods and services align with the FIA procurement and purchasing policies.Work in close collaboration with the FIA NSP department in terms of budget preparation and expense recording.Create and maintain standard filing system for FIA NSP provincial program.Assisting NSP provincial manager in compiling data and preparing the periodic progress reports for the FIA NSP department.Ensuring the FIA NSP financial records comply with the World Bank and MRRD audit guidelines.Responsible for all administrative duties on provincial level.Any other duty instructed by the manager. Show less

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  Norwegian Refugee Council

  Jan 2014 - now

  Administrative/Human Resource Coordinator

  Promote to fulfill a broad range of HR functions, including recruiting, develop orientation and training employees, administering benefits and welfare, overseeing disciplinary action and managing HR records and making sure they are updated, resolve conflicts between employees and insurance carriers, promote employee wellness and performed exit interviews.Support Office Coordinator and staff in the proper implementation of HR policies and procedures.Design and conduct new employees orientationsManage the staff of the section, be responsible for the recruitment, induction support and staff development within the sectionProvide guidance and information to staff on HR rules, regulations and proceduresMonitor process and documents concerning staff entitlements and benefitsProcessing and conservation of documents relating to personal files and ensure that the actions are taken in accordance with the established policies and procedures.Play a supportive role in the development of applications of the HR policies in relation to the recruitment, induction and managementSupervise and coordinate on preparation of employees’ payrollsProvide full support to the HR section staff through developing weekly and monthly action plansImplement performance management system both mid-term and end-term performanceAdministrative Responsibilities:Coordinate proper office management on daily basisCarrying out operational tasks including correspondence to government and other agencies required.Train and support the work of administrative staff on routine basisEnsure all donor compliance issues are implementedEnsure all audit recommendations are followed up and implemented accordinglySupervise and manage the overall maintenance activitiesPreparing recurring reports as scheduled to government authorities.Provide translation of documents when requiredManage, check and supervise the administrative section records and filling system on regularly basis Show less