Amie James

Experience

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  Work Experience

  Jul 2008 - Dec 2011

  Work Experience

  ACJ Credit Management Ltd - Assistant Part time January 2007- December 2012Reuters - Assistant to editor Part time September 2008 - November 2008Shoosmiths soliciors - Legal assistant Part time July 2008 - September 2008

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  YSE Limited

  Nov 2011 - May 2013

  Chalet host
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  Dr Tim Evans

  May 2012 - Aug 2013

  PA
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  Foster and Partners

  Aug 2013 - Jun 2014

  PA

  On a daily basis • Typing documents using F+P templates, ensuring grammatical accuracy • Distribution of incoming/outgoing hard copy correspondence (including attachments), filing and scanning of same in accordance with the F+P filing structure and procedures • Ensuring that all electronic correspondence is processed in accordance with F+P procedures • Maintenance of all secretarial administrative electronic files in accordance with F+P procedures • Maintaining Outlook project and group calendars by entering meeting details (including location and transport arrangements etc), team holidays and absences • Informing relevant team members/departments of team absences as necessary • Recording telephone messages and passing them on by email or leaving a voicemail message • Ensuring that the clear desk policy is maintained • Process translations • Travel arrangements, both UK and abroad • Co-ordination of project meetings including room bookings, catering arrangements, couriers, car bookings etc as required • Forward all potential documentation (hard copy and electronic) to Group Senior PA • Setting up of new projects adhering to F+P procedures including completion and sign off of F+P filing structure, file labels, contacts etc • Updating the F+P filing structure as necessary • Ensure all project files are archived at a time agreed with Job Captain and authorised by Head of Secretarial Administration • Responsible for updating contact database in Outlook and forwarding information (as a v card) to Information Co-ordinator for Intranet update • Ensuring team list on the Intranet and the project email distribution lists are kept up to date • Support in compiling brochures for projects (including potentials) Show less

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  Sellar Design + Development

  Jun 2014 - Oct 2014

  Executive Assistant

  Provide administrative support to CEO and team. Manage CEO’s diary; scheduling meetings and prioritising commitments in an efficient andeffective manner to maximise use of time.Monitor e‐mails and correspondence to and from the CEO’s office in a confidential manner,responding where appropriate on CEO’s behalf.Organise private and business travel arrangements for CEO.Prepare agendas and take minutes of meeting as needed.Ensure reports and papers have been reviewed and distributed in a timely manner.Answer multi‐line telephone, take accurate messages and screen/direct telephone calls in aprofessional manner.Take initiative on requests and handle inquiries of administrative nature.Maintain a flow of information to co‐workers.Sort and distribute incoming/outgoing mail to appropriate individuals.Greet visitors and provide refreshments for meetings.Arrange payment of invoices and responsible for the handling of petty cash.Prepare, complete and submit expense reports for Executives in the office.Maintain office supplies and arrange servicing of office equipment.Update mail/phone directories.Create and manage project and company filing systems.Coordinate and oversee the completion of adhoc special projects as required. Show less

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  Alpine Answers

  Oct 2014 - Aug 2015

  Head of Concierge Services
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  Sunley Holdings Ltd

  Jul 2015 - now

  Executive Assistant To Chief Executive Officer

  Support to CEO and Director and provide admin support to the Sunley teamDiary management for CEO and Director - meetings, travel arrangements and eventsEnsuring CEO and Directors are constantly updated on relevant issues, telephone messages etc. particularly when out of officeMinute taking and preparing paperwork for meetingsSubmitting expenses for the CEOGeneral administration tasksCopy & audio typingAnswering main switchboard (screening calls, filtering unwanted or irrelevant as necessary)Organisation of business and personal travelOffice Manager for Sunley Holdings LtdOffice management including general office duties such as photocopying, scanning, filing, ordering office supplies and refreshmentsMonitoring and liaising with outsourced IT companyFirst point of contact for all tenantsResponsible for keeping all IT and telephone systems ups to dateProperty Management for properties in LondonLiaising with tenantsOrganisation of updates and redecorations of propertiesOrganisation of any bills while property is untenantedAssisting accounts team and other office staff when necessaryMaintaining & updating working schedules i.e. standing stocks, monthly reports etc.Event planningOrganisation of large annual client eventsOrganisation of small annual client eventsOrganisation of 2 annual staff eventsMarketing and mediaResponsible for the updates and structure of the company websiteResponsible for all web domainsResponsible for all external website updates and creationsResponsible for keeping the news pages up to dateResponsible for collecting High Res photos for future media needsResponsible for the updates and design of the brochuresInterior designResponsible for sourcing interior products for new properties e.g. carpet samples/ tile samplesResponsible for liaising with external companies to redecorate properties and conduct refurbishments Show less