Phenyo Selome

Experience

• 

  Botswana Savings Bank

  Nov 2017 - Jul 2019

  Procurement Intern

  Ensuring that goods and services are promptly delivered.Reconcile and check invoices for accuracy according to supplier agreements.Identify and solicit suppliers to bid and follow quotation process.Expedite orders.Insure accurate capturing of stock dispatch and goods received into the system. Perform perpetual stock reconciliationsDispatch stock to user departments.Maintain inventory levels and keeping records to prevent inventory gaps.Monitor supplier performance to assess ability to meet quality and delivery requirements.Assist in the procurement cycle from issuing Invitation To Tender(ITT), to bid receipt,recommendation and awarding of the contract or works.Assist in the design, review and tracking of the procurement plan of the Bank. Assist in preparation for Management Tender Committee(MTC) by preparing MTC Packs,capturing of the meeting minutes and resolutions Show less

• 

  Deputy District Commissioner - MAA

  Aug 2019 - Aug 2021

  Assistant Procurement Officer

  Worked closely with the Accounting Officer to provide procurement advice and guidance on all aspects of the procurement function.Review Technical Specifications and Terms of Reference, in compliance with the procurement policy and regulation.Forward payment to Finance Dept for payment authorization.Track stock consumption and make recommendations to replenish stock.Play a critical role in the District's Disaster Response Place orders with Suppliers.Keep and maintain a supplier database Show less

• 

  Government of Botswana

  Sept 2021 - Oct 2021

  Procurement Officer II

  Review Technical Specifications and Terms of Reference, in compliance with the procurement policy and regulation.Forward payment to Finance Dept for payment authorization.Track stock consumption and make recommendations to replenish stock.Play a critical role in the District's Disaster Response Place orders with Suppliers.Keep and maintain a supplier database

• 

  FNB Botswana

  Apr 2023 - now

  -Monitor and ensure compliance by stakeholders to procurement governance structures and business processes-carry out all operational related duties and service to internal and external customers.-updates procurement information and communicates with stakeholders to ensure operational efficiency and minimize risk in procurement.-Making sure that there is a budget provision for all purchases that go through the system and ascertaining that all unbudgeted spend has been authorized.-Trains internal and external staff on system based transactions.-Engaging with staff regularly and offering solutions in all procurement related matters to improve efficiency.-Administration of the Procurement documents (supplier profiles, supplier forms, all documents related to tendering)-Checks for compliance on requests on system, order approvals, unbudgeted requests and keeps record.-Ensuring proper customer service delivery internally by manning the procurement internal email and assisting external customers promptly.-Producing reports and engagement with relevant beneficiaries of the reports.-Collects all agenda items for procurement committee and prepares the procurement committee pack, organises meetings, writes the minutes of the meeting, follows up with user departments on action items from the procurement committee to ensure feedback is given and all updates are tracked.-Liaises with departments to assist with the logistics for auctioneering services.-Organizes departmental meetings and captures minutes. Tracks Procurement KRIs -Provides support during tender evaluation by drawing up evaluation sheets for evaluation committee, consolidating evaluation scores and ensuring the evaluation report is done .-Work with Business Units and Legal department in drafting SLAs and ensuring the are full signed as per policy requirements-Identify problems areas for individuals, departments and branches and escalates issues accordingly. Show less

  • Procurement Manager

    Aug 2024 - now

  • Procurement Coordinator

    Nov 2021 - Jul 2024

  • Acting Procurement Manager

    Apr 2023 - Jan 2024