Ajay J

Experience

• 

  E.I DuPont India Services Pvt LTd

  May 2012 - Nov 2021

  ❖Lead as an active team leader for EMEA Danisco with 09 associates and drive continuous improvement initiatives to increase productivity and streamline the Finance- Accounts Payable processes to provide business continuity.❖Manage tickets raised by vendor/stakeholders/internal employees in Service now to get the vendor payment done on time or to inquire about post-payment, sourcing, and operations queries and place controls to avoid further escalations. Address complaints/escalations received from internal and external customers and update CAPA tracker on a monthly basis and review with the manager for identifying process controls.❖Handle monthly & Bi-weekly calls with Site, Plant managers, Sourcing, and GPO (Global Process Owners). Maintain high performance, provide performance feedback, and increase departmental efficiencies through training and constructive suggestions to the management. Prepare KPI reports to monitor the business objectives and share them with the management.❖Identify the training needs of the team, discuss and prepare training notes along with the supervisor/manager to facilitate training and PKT (Process Knowledge Test).❖Review the monthly and quarterly accounts payable accruals on open parked items and share the data to GL team for approvals.❖Perform analysis of monthly and quarterly accrual data shared to GL team and Customer service team for actionable items to reduce the accrual cost.❖Coordinate with internal and external auditors for a statutory and external audit, and provide the necessary information and required samples to audit firms EY, PWC, and KPMG.❖Handle projects- LDV Project Leading by Global Process owner for accounts payable and Post & block concept leading by Service Delivery Leader. Show less ❖Served as SME (K-Senior Specialist) and handled vendor reconciliations and involved in preparing and presenting weekly/monthly financial & team performance reports to the the management.❖Extracted the GL balances of AP Trade from SAP on a monthly basis. Followed with the respective teams to resolve the open items of Vendor Ledger.❖Performed reconciliations and records as per the SOX requirement. Ensured the maintenance of SOX compliance norms. Involved in the new account reconciliations, reconciliation of direct debit account, reconciliation of suspense account, and timely uploading of Reconciliations with proper supporting documentation to Blackline Tool before the period is closed.❖Provided assistance in internal and statutory audits. Responsible for audit vendor statements for discrepancies and obtain any outstanding invoice.❖Performed the review and clearing of vendor advance payments and invoices. Prioritized urgent invoice and aged invoice processing.❖Performed thorough audits of vendor invoice statements. Provided a one-to-one match of the invoice to the payment record. Worked with vendors and the staff to properly identify outstanding items, and manage invoices from receipt to payment disbursement.❖Liaised with all departments to ensure the vendors inquiries were dealt in a timely and efficient manner. Show less ❖ Managed processing PO (purchase order), Non-PO (non-purchase order) based invoices along with Memo Orders, Contract invoices.❖Handled DSCI-AP EXPERT Generic Mail box. Directed allocation of invoices to the team for processing and tracked the process updates and updated the same in process templates.❖Assisted in sending web cycles to operation and sourcing team for any further clarifications, payment details and solved price & quantity discrepancy issues.❖Worked on Posted Duplicate audit to control the duplicate payments to vendors.❖Provided summary of ‘RTV’ invoices to process SME with categorization - Not legally valid, No PO, No Contact, and invalid. Show less ❖Provided support on GR/IR Reconciliation in accordance with established standard operating procedures.❖Extracted the open Account payable RNB and BNR GL Report from SAP on a monthly basis. Worked and performed analysis on open and aged items of RNB and BNR.❖Worked with sourcing/operations to solve the issues related to Quantity and price causing the differences in RNB.❖Prepared the reconciliation templates with Ageing buckets and rationing to the associates.❖Worked with SBU on updating the GRs on purchase orders to clear the BNR Issues.❖Coordinated all accounting activities associated with the general Ledger and reported GL Imbalances to Controllers for conducting further follow up. Show less

  • SME-(L-Senior Specialist)

    Sept 2017 - Nov 2021

  • SME– (K-Senior Specialist)

    Jun 2015 - Sept 2017

  • Senior Process Associate

    Aug 2013 - Dec 2015

  • Specialist -Finance-GR/IR Reconciliation

    Dec 2012 - Jun 2015

  • Process Associate

    May 2012 - Aug 2013
• 

  Genpact

  Apr 2021 - Oct 2021

  Assistant Manager
• 

  IBM

  Oct 2021 - now

  Deputy Manager