Ivy Mao

Experience

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  Intercoop Ltd. Co.

  Mar 2007 - Dec 2009

  Secretary

  Adm. Work: Arrange the trip schedule of boss and staffs, like tickets and hotel arrangement, office daily administration issue, including control office expenses, buying the work commodities.HR Work: Updated the Staff Handbook. Draft the Contract for employees. Double check the salary detail with FESCO, including salary, bonus, social welfare, and other company prize and penalty, and keep in touch with FESCO getting the most updated news related to Human Resource.Data Maintenance/Coordinator with headquarter HR on employee related issues.Participated in HR related projects and surveys, such as: followed up on the Salary Reduction Contract, new insurance company project, People Council.Timely and accurately update employees’ personnel data and job change data.Internal communication/External communication with employees and government. Do the Recruiting & Hiring processesAccount Work: Office monthly expense, tax declaration, yearly business tax declaration, Annual audit, as well as contact with the related government departments like tax bureau, bank, local treasury department, etc.. Show less

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  10p Ltd. HKG

  Jan 2010 - Jan 2011

  Personal Assistant

  All round employee within administration, liaise with authorities, FESCO, HR, recruiting, sourcing, order follow up, inspections, etc.Oversee all aspects of general office coordination.To undertake general finance related duties like bookkeeping, office monthly office expense cash flow, tax declaration, yearly business tax declaration, annual audit and assist the Administration Officer in the processing of payments.ect. Create and modify documents such as invoices, bank payment sheet.Supply and manage office equipments.File and retrieve organizational documents, records and reports. Coordinate and maintain records for staff, office space, telephones. Office management.Co-ordinate with Fesco for the salary payment arrange monthly. Update the newly issued human resource news. Recruiting &hiring involvedSettle visa, work permit, residence card, etc.Make travel arrangements for staff, board.Other duties if need. Show less

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  Skykon Wind Technology (Xuzhou) Co., ltd.

  Jan 2010 - May 2010

  HR Consultant

  Recruitment project of Skykon Composites A/S’s investment in Xuzhou, a newly set up WOFE – Skykon Wind Technology (Xuzhou) Co., Ltd. Target: To build up the management group, as well as the technical group for Skykon, totally need to hire 150-200 employees (20-50 management and 130-150 blue collars). Processes:Development and publication of the formal job descriptions on all level of the organization. Screen the CVs and arrange interview one by one after the first selection.Evaluation the applicants by face to face talking.Draft employment letters and staff handbook according to the most updated China Labor Law and local policies.Updated the organization chart. Show less

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  OD

  May 2010 - Oct 2010

  Administration Assistant

  Oversee all aspects of general office coordination.To undertake general finance related duties like bookkeeping, office monthly office expense cash flow, tax declaration, yearly business tax declaration, annual audit and assist the Administration Officer in the processing of payments.ect. Create and modify documents such as invoices, bank payment sheet.Supply and manage office equipments.File and retrieve organizational documents, records and reports. Coordinate and maintain records for staff, office space, telephones. Office management.Co-ordinate with Fesco for the salary payment arrange monthly. Update the newly issued human resource news. Recruiting &hiring involvedSettle visa, work permit, residence card, etc.Make travel arrangements for staff, board.Other duties if need. Show less

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  Value Engineer (Suzhou)

  Nov 2010 - Jan 2011

  HR Support

  HR Support

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  BioAmber Inc.

  Feb 2011 - Feb 2013

  Admin

  The cash and bank accounting books and inventory book, and supporting financial company for the annual auditing;Sales arrangement and the related paper working and invoice issuing;Double check the inventory situation and sample status in factory, and updating the inventory book monthly;Check with EFESCO for any update HR policies and the details of salary paid;Keep in touch with Tax bureau and offer documents that they may require;Support engineers for the translation issue;Arrange the travelling detail issue;Arrange the samples and goods shipping issue, supporting the logistic agent;Arrange the sample testing in SGS and push the reports;Contact with Factories and supervise the production;Office daily admin and operation; Show less

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  EQT Group

  Nov 2014 - now

  Office Manager

  1． Monthly expense report and daily cash flow;2． Arrange the business trips for managers, issue itinerary and apply visas;3． Trip expense documents prepare and make reports;4． Prepare monthly payments as well as the extra urgent issues;;5． Arrange the conference call;6． Other works that assigned by managers.