Pamela Powers

Experience

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  Shelley Harrell Shelton, Family Law Attorney

  Sept 2002 - Jun 2004

  Legal Secretary

  • Conducted initial interview with client to obtain information for pleadings• Prepared initial pleadings, including: –Petition –Summons and waiver of service –Affidavits –Response (if client is respondent) –Arrange for service of process• Drafted correspondence to client, courts, and others• Prepared financial affidavits• Applied statutory regulations to calculate child support• Drafted briefs, memoranda, separation agreements, final orders issuing final judgments• Acted as Office Manager Show less

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  Polk County, Parks & Recreation

  Jun 2004 - Apr 2008

  Unit Secretary

  • Assisted unit supervisor and other office personnel by performing clerical, secretarial and related office work, which follows the established procedures, practices, and policies of the office using personal computers and other general office equipment• Independently drafted, prepared, proofread, typed, processed and/or researched forms, memoranda, letters, records, reports, summaries, and other related office material using word processing and other software utilized by the work unit • Posted data, fiscal information or other record keeping information either by written notation, or by entering such information into personal computer database systems• Dealt with the public, other employees or officials via telephone or in person guiding them according to the unit's established procedures, providing information and responding to inquiries as directed or trained by supervisor • Maintained and scheduled appointment calendar, advising others of appointments and meetings Show less

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  AVP Valve, Inc.

  Apr 2008 - Apr 2014

  Admin Asst

  • Provided face-to-face customer service/support with multiline, high-volume incoming calls• Administered, registered and updated all health insurance benefits for all personnel• Maintained HSA accounts for all personnel• Coded credit card purchases on statements for 20+ employees• Data entry on high-volume valve reports for 75+ customers• Act as personal assistant to Vice President, General Manager and Office Manager by assisting, and carrying to completion secretarial and/or other office duties to meet their needs/requirements• Accounts receivables and payables• Handle routine mail duties Show less

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  Freedom Medical Transport

  Dec 2010 - Sept 2013

  Office Manager

  • Organized orientation and training of new staff members• Developed content for advertisements and job recruitment through social media platforms• Established and monitored procedures for record keeping• Designed and implemented filing systems• Acted as personal assistant to owner by assisting and carrying to completion secretarial and/or other office duties to meet his needs/requirements• Monitored and maintained office supplies inventory• Attention to detail and high level of accuracy with confidential patient information• Accounts receivables and payables• Payroll• Handled routine mail duties Show less

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  Fortira, Inc. - Temp. Contracting Company

  Dec 2014 - Oct 2015

  Summit - Marketing Administrative Assistant

  • Ad management assistant for 18 publications• Input all job information into WorkZone, the project management tool.• Update permanent literature – critical for archiving, historical and legal purposes• Close jobs as well as organize job jacket contents (backup, approvals, communications, etc.)• Ensure final copies of printed material or printouts of final email/word doc are sent to appropriate publications.• Record job expenses in database• Add basic job notes (e.g. date of art, date approved, date sent to print, date mailed)• Organize all newsletters and tear sheets• Prepare and mail promotional items for incentive trips• Assist in editing and proofreading letter documents, calendars, newsletters, etc.• Copy and electronically filing of invoices Show less

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  Dixie Signs Inc.

  Oct 2015 - Jan 2016

  Sales Project Manager Assistant

  • Assist sales staff from initial customer contact through project completion• Write up and schedule work orders for repairs, installs, removals, change out, and vinyl applications, etc.• Order products, set up and schedule delivery to job sites to coordinate with G.M. and laborers• Issue P.O.'s• Distribute information through telephone, mail and electronic mail• Research on pending and previous projects• File and record keeping of job jacket and archive photos of work details from start to finish• Attend scheduling meetings with sales staff to ensure timely project management• Prepare invoices for completed projects. Show less

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  American Builders Supply Inc

  Aug 2016 - Jan 2018

  Production Administrative Assistant

  • Efficiently and accurately schedule quotes and orders for truss production of single family as well as multi-family builders in the state of Florida.• Enter revisions on model homes; masters, orders and delivered jobs.• Check design team’s schedule for proper documentation prior to engineering due dates.• Retrieve and electronically save design plans from builder’s dropbox links and portals.• Answer customer telephone calls regarding existing accounts.• Process payments for orders and input payments in an internal program for invoicing. Show less

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  Carson Consulting and Development

  Jan 2018 - Jun 2021

  Contract Administrator

  • Accounts receivables and payables for 3 companies• HR – payroll and insurance• Estimating – prepare of proposals and contracts• Secretarial and/or other office duties to meet the needs/requirements of daily operation• Personal assistant to President

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  Florida Consulting and Development Group

  Jun 2020 - now

  Accounting Office Manager

  We specialize in turn-key site development, including clearing, grading, paving, water, sewer, and storm drain services.