Experience

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  Deaconess long term care

  May 2005 - May 2008

  Accounts receivable specialist/receptionist/administrative assistant

  • Posted all cash receipts into accounting database • Logged all insurance payments and miscellaneous cash receipts into MDI, the firm’s accounting program • Weekly posted client’s Medicare and Medicaid payments into MDI • Cross-trained members of payroll department to enhance productivity • Maintained 99% accuracy rate • Assisted with month end closings by maintaining Microsoft Excel spreadsheets, analyzing the data, and balancing it with MDI • Retrieved medical data to assist accounts receivable billing team• Directed incoming telephone calls to 25 different employees• Distributed incoming mail• Filed cost reports, unemployment claims, and copies of outgoing faxes for the Chief FinancialOfficer and the Human Resources Director• Assisted the Director of Facilities and Materials Manager, CFO, and COO• Coordinated transition of corporate office supplier. Oversaw and approved all new office supply purchases. Negotiated purchasing contract resulting in increased efficiency and cost reductions. Show less

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  Great american financial resources

  May 2008 - Apr 2015

  Administrative assistant - information technologies

  • Entered requests into project tracking system – Microsoft Project Server and ServiceNow• Verified and submitted monthly invoices from vendors• Updated SharePoint with monthly charts for management’s review• Headed the events committee – planned and collaborated with other committee members to improve employee moral • Completed HR paperwork and equipment requests for new hires• Assisted the Hardware team with setting up physical computers for employees• Assisted the Asset Management team with inventory on physical machines, generated and researched reports on aged inventory, and ordered hardware from our purchasing site, Coupa• Managed vendor expense spreadsheet to track savings• Assisted in the planning of the Admin Shadow Program• Completed expense reports for 100+ employees• Attended meetings for the AVPs and took meeting minutes• Arrange meetings/appointments/phone calls for the AVPs Show less

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  Great american insurance company

  Apr 2015 - Oct 2015

  Department administrator/executive assistant to the cio

  • Provided administrative support to the SVP and CIO of Information Technology and six upper management associates• Managed the IT Monthly newsletter with project updates, expense updates, and quality services metrics• Headed the events committee – planned and collaborated with other committee members to improve employee moral• Handled 100+ employee expense reports using Extensity reporting software• Attended weekly IT leadership meetings and distributed meeting minutes• Organized and participated in quarterly IT Strategic Leadership meetings• Arranged meetings/appointments/phone calls for the VP & CIO • Managed travel arrangements for 100+ employees as requested• Responsible for organizing and leading weekly Priority Review Meetings• Coordinated corporate luncheons, liaised external vendors depending on meeting needs• Developed presentations for All IT Meetings on bi-monthly basis• Completed HR paperwork for all new hires• Managed one direct report• Trained and mentored other administrative assistants Show less

• 

  Cincinnati children's

  Dec 2015 - now

  - Coordinating all rotating medical students, residents and fellows from outside hospitals or departments- Planning and tracking the budget for the fellowships, rotators, and education for all trainees/faculty- Keep agenda and notes for monthly and quarterly meetings for the fellowship program, following the ACGME guidelines for the program- Coordinate and implement fellowship interviews- Creates the monthly call schedule for the fellows/residents. As well as updates our hospital system, Who’s On Call, for the division - Coordinate all educational conferences for the division: M&Ms, Grand Rounds Presentations, and Journal clubs- Coordinate Fellowship evaluations - Organize and run fellowship interviews- Plan our Fellowship Graduation- Keep track of all work hours for fellows to ensure we are staying within ACGME guidelines - Onboarding fellows - Manage moonlighters to ensure we have coverage in our division- Manage Divisional Guidelines for faculty, fellows, residents, keeping documents current and uploading to our hub to keep the guidelines handy for everyone- Conduct/lead the Annual Program Evaluation submission for our division- Create/manage outside rotations for the division’s fellows- Coordinate and manage wellness for the division’s fellows Show less - Coordinating all rotating medical students, residents and fellows from outside hospitals or departments- Planning and tracking the budget for the fellowships, rotators, and education for all trainees/faculty- Keep agenda and notes for monthly and quarterly meetings for the fellowship program, following the ACGME guidelines for the program- Coordinate and implement fellowship interviews- Creates the monthly call schedule for the fellows/residents. As well as updates our hospital system, Who’s On Call, for the division - Coordinate all educational conferences for the division: M&Ms, Grand Rounds Presentations, and Journal clubs- Coordinate Fellowship evaluations - Organize and run fellowship interviews- Plan our Fellowship Graduation- Keep track of all work hours for fellows to ensure we are staying within ACGME guidelines - Onboarding fellows - Manage moonlighters to ensure we have coverage in our division Show less • Provide administrative support to the Director and Chief of Neurosurgery and the department of Neurosurgery• Lead a team of 3 Administrative Assistants• Arrange meetings/appointments/phone calls for the Director and Chief of Neurosurgery• Coordinate department luncheons• Attend weekly surgery scheduling meetings for the Chief• Manage the On Call schedule for the physicians in the department and enter into our “Who’s On Call” system for the hospital• Complete travel arrangements for the Chief• Complete expense reports for the Chief of Neurosurgery, Business Director, and Fellow for the department• Lead monthly meetings for the Administrative Assistants in our department• Onboard all new Residents, Fellows, and Faculty for the department; obtain Ohio Medical Certificate, system access, scrub access, and sign up for new employee training• Submit invoices to be paid for the department• Dictate notes for the Chief• Coordinate interviews for fellowship position, complete travel arrangements, compile resumes, letter of recommendations, and applications for our fellowship program Show less

  • Graduate Medical Education Specialist, Pediatric Surgery

    Apr 2024 - now

  • Graduate Medical Education Coordinator, Pediatric Surgery

    Oct 2021 - Apr 2024

  • Senior Administrative Assistant - Neurosurgery

    Dec 2015 - Oct 2021