Nikole Richards

Experience

• 

  Farmer & Hinson, PLLC

  Nov 2008 - Sept 2010

  Administrative Assistant

  Prepared and managed correspondence, reports and documents; accounts payable and receivable;ran pre-bills, revised and sent final invoices to client; maintained client billing and payment histories; made bank deposits; maintained attorney’s electronic calendar; sorted and processed mail; set up and organized files; answered, screened and directed calls; provided firm information to callers; and greeted clients.

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  Naples Academy of Ballet

  Nov 2010 - Jan 2011

  Receptionist/Administrative Assistant

  Answered phones and provided any information requested; greeted students and directed them to their classes; maintained attendance charts; registered new students/set up files; Accounts Payable/Accounts Receivable; bank deposits; and website management.

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  Industrial Ladder & Supply, CO.

  Jan 2011 - Jun 2012

  Accounting/Administrative

  Accounts payable and receivable; balanced and posted general ledgers for nine branches; billing; sorted and typed orders for nine branches throughout the U.S.; maintained an open order spreadsheet and file orders for all branches; coordinated delivery route for nine branches; and processed credit cards for deliveries.

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  Stock Development

  Jun 2012 - Sept 2014

  Purchasing/Warranty Coordinator

  Created new plans, options, activities, resources in FAST system; entered/assigned new vendors in FAST system; created and processed purchase orders and variance purchase orders; updated all vendor pricing and ran job cost analysis report for VP of Purchasing Dept.; processed new starts for multi and single family; performed job clean ups for CFO; maintained closings and cost tracking spreadsheets; ordered all appliances for new construction homes; created/updated/completed all warranty work orders; maintained warranty/customer service website; maintained warranty director and technicians’ calendars; answered and screen calls when call volume was high; created submittal letters for TECO rebates for gas communities; and seasonal model sitting. Lihat lebih sedikit

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  Lighting First

  Sept 2014 - Feb 2015

  Executive Assistant

  Maintained all large design firm/client files, quotes, orders, payments, deliveries and installs;maintained AR spreadsheet for Specialty Lighting Division; collected and processed payments;coordinated and maintained delivery calendar; checked and labeled all deliveries before going out;maintained all open orders, kept track of back-ordered product; distributed product when received;maintained lighting designer’s calendar; and ordered product from manufacturers.

• 

  General Contractors Connection, Inc & GCC Realty

  Feb 2015 - Jul 2015

  Contracts & Administrative Manager

  Reviewed and maintained all contracts/ensured outdoor kitchen design correlated with contract;bid new jobs with various subcontractors and provided comp list to owner; collected and processedpayments; set up new client files; maintained online install schedule; coordinated withcabinet/appliance company that materials would be on time; prepared payroll; recorded employeetime off; maintained insurance certificates for company and subcontractors; and websitemanagement.

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  Arthur Rutenberg Homes

  Jul 2015 - Sept 2016

  Customer Concierge/Purchasing Agent

  Edit prestart schedule and set it with Building Company President; set up and maintain legal file foreach customer who has a signed Building Agreement; arrange Customer Transition Meeting to setexpectations of construction schedule; establish and maintain customer extranet (load prestartschedule, job selections, proposed options, etc. as they become available); attend color session and input selections for designer; distribute plans, bid requests, color selections and purchase orders to all subcontractors; job bid all custom options; submit proposed change orders to homeowner; obtain signature approval; maintain cost book; create variance purchase orders with notes as requested from construction or purchasing manager; create and maintain standard options; negotiate costs. Lihat lebih sedikit

• 

  Frey & Son Homes

  Sept 2016 - Mar 2018

  Design Coordinator/Purchasing Agent

  Assist Purchasing Manager with options pricing when included in contract; create new job files; send out new jobs for bid and negotiate pricing; organize customer redline meeting; keep track of and price out any changes; maintain and keep Design Center updated; select all interior and exterior colors for spec homes; meet and assist build job clients with color selections and upgrade options; price out upgrade options in change orders and receive approval; issue purchase orders and variance purchase orders once selections are completed; design and negotiate standard selections and pricing including cabinets, plumbing, flooring, electrical and appliances. Lihat lebih sedikit

• 

  Collins & DuPont Design Group

  Apr 2018 - Jan 2018

  Design Coordinator

  Prepared and printed proposals and corresponding profit analysis reports and analyzes report for accuracy; prepared and printed purchase orders; checked receiving log daily and mark goods received on form; tracked and pulled fabrics and trims to forward to workshops for draperies, bedding, etc.; assisted designers with selections; maintained job schedules; responsible for all filing and upkeep of client books and files; prepared all written correspondence; processed job orders and delivery tickets; assisted with project deliveries. Lihat lebih sedikit

• 

  SOHO KITCHENS & DESIGN, INC.

  Jan 2019 - Jan 2019

  Administrative & Design Assistant

  Created client proposals, typed up orders, acknowledged order sign offs, maintained selections, managed hardware orders, tracked material delivery, created and maintained project folders, assist designer with numbering AutoCAD for final orders.

• 

  Edge Cabinet & Space Creators

  Jan 2020 - Jan 2021

  Design Assistant

  Project Coordination-Set up and maintain client files and electronic folders-Generate, present, track all client proposals, contracts and change orders-Arrange design and selections meetings, take notes and scan/save-Set up and maintain selections binders-Set up installation binders to include packing lists, numbered drawings, appliance and plumbing specs and hardware schedule.-Maintain project manager's delivery and install schedule-Provide client with all warranty information at closing or job completion-Track all inside or outside sales leads in Excel spreadsheetCloset / Pantry Designs-Meet with client and/or designer and create closet design-Assist with or make selections for door style, color and hardware-Site measure-Order materials-Schedule delivery & installSelections-Assist client or designer with making hardware selections and determine appropriate sizes-Create client hardware schedule and obtain approval-Order all hardware, receive, label-Maintain selections studio, order replacement samples as needed, search for new samples to offerPurchasing-Maintain job cost Excel spreadsheets-Approve builder PO Requests in BuilderTrend -Bid out all materials needed for job-Create vendor purchase orders in QuickBooks-Compare budget vs actual costAccounts Receivable-Setup new clients to QuickBooks-Add all contracts and change orders to QuickBooks-Collect and apply client payments in QuickBooks-Bill clients accordingly to ensure timely payment (taking into consideration builder accounts only pay out monthly)Accounts Payable-Set up and maintain new vendor/subcontractor accounts in QuickBooks-Collect all new vendor/subcontractor files-Track expired insurance certificates in Excel spreadsheet, request new when needed-Track and pay vendors timely, verify install progress and compare with billing-Enter and manage expenses in QuickBooksGeneral-Oversee and approve social media posts from marketing team-Order office supplies Lihat lebih sedikit

• 

  BIG Renovations & Design

  Jan 2021 - Jun 2022

  Construction Project Coordinator

  Project Coordination-Set up and maintain client folders in Google Drive-Set up new jobs in CoConstruct-Set up and maintain field binder and office job binder-Set up and maintain vendor files and keep insurance certificates up to date-Send vendor packets for new vendors-Create and update selection sheets for all jobs-Bid selections for jobs, relay deadlines, schedule and budget-Source and order materials by issuing Purchase Orders or ordering online-Receive deliveries and label for field-Attend weekly site meetings, take progress photos, update CoConstruct -Take meeting notes for all client meetings and save for future reference-Create warranty binder and present at turnover Selections-Assist client with making finish selections for entire home or condo. This includes paint, flooring, cabinetry, door and cabinet hardware, plumbing, lighting, exterior selections, if necessary, etc.-Assist with cabinetry design and layout--Maintain selections studio, order replacement samples as needed, search for new samples to offerSocial Media-Maintain social media websites and generate content for TikTok, Instagram, Facebook, Houzz and Pinterest. Lihat lebih sedikit

• 

  Seagate Development Group

  Jun 2022 - Nov 2024

  Construction Project Manager - Residential

  -Collaborated with architects, designers and clients to ensure the full vision was met.-Worked closely with purchasing team to establish budget and issued all vendor commitments and subcontracts within Procore.-Daily site visits to monitor job progress; uploaded photos to Procore and communicated with clients on any updates in schedule.-Worked closely with construction manager to understand any variances that needed to be issued.-Bid out any client changes and issued client change orders accordingly.-Maintained job folders; including client selections and schedules.-Assisted with selections and designs as needed.-Maintained job budget and noted modifications accordingly.-Ensured current plans were on site and uploaded to portal.-Assisted vendors with getting paid when stop work orders were put on jobs due to non-payment. Lihat lebih sedikit

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  Gulfshore Homes

  Jan 2025 - now

  Project Manager