Sajid Khan

Experience

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  SABIC

  Mar 2000 - Mar 2010

  Executive Secretary

  Job Responsibilities: Making appraisal of section employees, organization chart, job evaluation, surveys, reports of confidential & Board meeting presentation.  Coordinates with General Service for the preparation of visit and entertainment programs for the General Manager’s visitors. Includes ensuring high standard of reception services, transportation, hotel accommodation, banquets, etc. are provided. Deals with the General Manager’s visitors with tact, diplomacy and courtesy. Compile reports from existing records; assist with special projects by searching computer files and gathering records as requested. Maintain associated logs and records in accordance with established priorities and procedures. Establishes, maintains and updates a secure filing and indexing system to aid in the location, retrieval and upkeep of documents in the General Manager’s Office. Maintain computer files and records of all EDP records and transactions. Maintain daily log activities of all work completed. Transmits all Operation correspondence to SABIC and other affiliates through modem or E-Mail. Show less

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  Future Pipe Industries

  Jun 2010 - Dec 2013

  Office Manager

  Worked as Office Manager / Executive assistant in Future Pipe Industries (MNC) and directly reports to Vice president and Country Manager, important tasks entailed were. Key Accountabilities: Responsible for ensuring company policies and procedures, ensuring all staff that are recruited and trained are in accordance to HR policies & procedures to meet company needs and objectives.  Payroll: Accountable for ensuring all staff records their working hours, salaries and other allowance are paid on time to keep employees motivated.  Employee Medical Records: Ensure the medical health records are updated regularly and all necessary medical check to employees are done in order to abide to the required medical authorities health regulation.  Day to day Administrative activities: o Maintain and update all employee records and administrative filing and manage and oversee the processing of all administrative paperwork and documents regularlyo Monitor and Check Finger Scanning & payroll reports Daily monitor and verify reasons for incorrect finger scanning, obtain approval for overtime and absenceo Maintain Files up to date and ensure every Employee’s file is maintained up to date as well as the Computer recordso Renewal of passports, Ensure all passports are renewed as required  Decision Making Authority:o As Office Manager act as advisor rather than ultimate decision taker in order not to have conflict of interest. o Responsible for advising the HR & Administration Manager on administrative matters and decision-making, assisting him in compliance to the Company’s Procedures. Show less

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  Pan Gulf Holding

  Jan 2014 - now

  Executive Assistant Office Manager

  1st Jan 2014 to till date Working as Office Manager in Pan Gulf Holding and directly reports to Managing Directors.  Prepare; manage complete domestic and international travel itinerary of MD and his family members, including hotels, seating, and chauffeur service.  Calling key customers, receiving calls and organizing callbacks. Maintain MD’s calendar Coordinate and maintain records for staff, office space, phones, parking, company credit cards and office keys. Organize meetings, Prepare agenda in advance, and prepare MOM and follow up. Conducting basic HR and Administration duties such as introducing new employee’s executive level, arranging interviews.  Maintain all files and correspondence systematically. Update and chase delegated tasks to ensure progress to deadlines. MD’s house and vehicle maintenance responsibilities and few errands jobs. Typing routine letters and memos from general instructions or on own initiative. Typing confidential contracts. Take dictation and prepare internal and external correspondence. Routine secretarial works such as independent correspondence, receiving/distributing faxes and follow-ups, proof reading, sealing of documents, registering & indexing, Show less