Mandisa Lebaea

Experience

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  University of Cape Town

  Jan 2003 - Aug 2006

  Administrator

  •Provide reception services for the faculty; receive and distribute telephone calls •Answer queries from staff, students and applicants•Assist with preparations for registration and distributing the registration forms to key departments and keeping record of each form•Assist with graduation related tasks; Assist the Senior Administrative Officer with application letters, faculty handbook, spreadsheets, ordering stationery etc• Update the filing system for the Faculty Manager on an annual basis• File and maintain folders; and Set up meetings, book venues and order refreshments. Show less

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  Cape Peninsula University of Technology

  Jun 2007 - Feb 2021

  Senior Exams Administrator

  •Manage an effective and efficient administrative system for the certification unit•Organizing and coordinating graduation ceremonies•Capturing and printing of degree certificates • Coordinate the process of verification reports regarding examination and graduation administration•Accurate processing of graduation statuses•Coordinate with various staff for operational support activities of the unit, serve as a liaison between departments and operating units in the resolution of day-to-day administration and operational problems •Liaison with the finalists who are expecting to graduate•Liaison with stakeholders internally and externally•Monitor the submission and processing of examination marks•Monitor the submission of all examination question papers and memo-randum•Assisting the Lecturers with the printing of the question papers for all Examination•Liaise with academics and faculty representatives on matters pertaining to examination administration•Manage submission of examination data on ITS•Monitoring of exams processes and procedures•Liaise with Disability Dept. for students with disabilities prior to assessments•Assisting Examination Manager with compiling of Semester Assessments Timetables•Ensuring the filing and distribution of Question papers runs smooth•Ensure the accuracy of examination marks/mark adjustments/Exemptions and results data on the ITS database•Ensure that quality measures are implemented and maintained at all times Show less

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  University of the Free State

  Feb 2021 - Mar 2023

  Senior Officer: Graduations

  •Create co-ordinate and manage the content and print production of the graduation programme and orders of procedure•Organizing and Planning of Institutional Graduations•Manage and maintain the University’s graduation webpage• Develop and maintain FAQ’s on website• Serve as a point of contact for graduation related enquiries•Prepare and coordinate the graduation ceremonies for all campuses•Prepare stage and floor plans for facilities management set-up•Prepare and disseminate graduation related communication for graduands • Collaborate with the departments of Communication and Marketing, Student Affairs, school of open distance learning and all UFS faculties•Maintain and organize regalia for all principal participants•Manage medal and honorary qualification recipients•Coordinate music and entertainment items with service providers•Manage cross over requests•Provide graduate lists to DIRAP for qualification verification•Provide graduation list to Alumni office for alumni database•Provide graduation list to the Library for the archives as well as managers of regalia (Dippenaar and Reinecke)•Serve as secretary for Graduations committee•Serve as stage manager•Managing in arranging Graduation dry runs •Arrange directional signage to graduation ceremony•Liaise with relevant division in issuing/management of guest access tickets•Contributing to the finalization and allocation of graduation ceremony dates•Develop and manage the communications plan for graduation, ensuring correct information is circulated to colleagues, students, parents and external audiences in a timeous manner•Monitoring the processes and ensuring that any foreseen problems are prevented or mitigated Show less