Ali SHIYAM

Experience

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  Lemonox Software

  Jan 2007 - Jan 2008

  Web Designer

  • Collaborated with copywriters and stakeholders to execute established designs within strict deadlines.• Partnered with the creative team to craft and deliver visuals for global e-commerce platforms, email marketing, and digital campaigns for Dockers.• Led editorial strategies and content development for various online entities, including landing pages and websites.• Liaised with business and copywriting teams to refine creative concepts and guarantee project precision.• Executed light design and graphic tasks to support broader creative objectives.• Innovated and cooperatively designed web pages, ensuring swift and effective implementation.• Oversaw and administered designated program budgets to ensure fiscal responsibility. Show less

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  Wakensys

  Jan 2008 - Jan 2009

  Web Designer

  • Expertly designed, developed, maintained, and updated a diverse array of web properties as per project requirements.• Collaborated with design team to assist in various facets of site maintenance and enhancement.• Consistently updated web style sheets and pages to ensure freshness and compliance with design standards.• Integrated multimedia elements and ensured proper linkage across web pages in coordination with the design team.• Compiled and delivered detailed site update reports to management on a regular basis.• Specialized in crafting responsive pages and templates optimized for Joomla and WordPress platforms. Show less

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  Fluor

  Sept 2010 - Jun 2011

  Senior Administrator

  • Expertly crafted and delivered comprehensive reports for Military headquarters, ensuring critical information is accurately communicated.• Managed DFAC operations with precision, overseeing administrative tasks to maintain seamless service delivery.• Streamlined warehouse administration, optimizing inventory management and operational efficiency.• Maintained meticulous employee documentation, upholding organizational standards and regulatory compliance.• Exercised robust supervisory duties, leading teams with a focus on productivity and excellence.• Championed a culture of teamwork and integrity, reinforcing company ethics within the workplace.• Committed to continuous professional development, staying abreast of legal updates and HR advancements.• Ensured strict confidentiality of sensitive information in alignment with the Data Protection Act and company protocols.• Diligently adhered to Company Health, Safety, and Environmental Policy, promoting a secure and compliant work environment. Show less

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  Sodexo

  Sept 2011 - Mar 2013

  HR Assistant

  • Expertly manage and prioritize work assignments to ensure deadlines are met and workflow is seamless.• Provide essential support to the HR Manager upon request.• Conduct thorough reviews of periodic payroll transactions.• Facilitate timely Cash In Country payments on a monthly basis.• Strictly adhere to the company's Administration Manual and all relevant policies and procedures.• Coordinate airport staff pickups and drop-offs, ensuring smooth transitions.• Maintain strict confidentiality of all HR documents.• Guarantee the availability of both hard and soft copies of dispatched HR reports.• Handle air ticketing and visa arrangements efficiently.• Monitor and manage staff arrivals, ensuring a smooth onboarding process.• Oversee vacation and final departure logistics for staff.• Implement and maintain a systematic approach to uniform management.• Foster a collaborative team environment and uphold the highest standards of company ethics.• Continually assess and enhance workplace efficiencies for optimal performance. Show less

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  ATCO Structures & Logistics

  Mar 2013 - Nov 2013

  • Spearhead administrative functions for HR and Finance departments, serving as the primary liaison for internal and external stakeholders.• Execute daily financial transactions with precision and provide comprehensive cash management services.• Vigilantly authorize and release payments, maintaining stringent control over cash disbursements.• Diligently reconcile cash reserves, ensuring meticulous balance and accountability of funds.• Process and calculate employee expense claims, facilitating timely reimbursements.• Oversee monthly Cash In Country disbursements, contributing to efficient financial operations.• Review and validate payroll transactions, ensuring accuracy and compliance in bookkeeping.• Clarify payment and accounting procedures, streamlining business and financial workflows for team efficiency.• Maintain and update HR documentation, fostering a robust and compliant organizational culture.• Monitor financial document accuracy and expenditure tracking, ensuring fiscal responsibility.• Coordinate logistics for corporate events and projects, ensuring seamless execution and record-keeping. Show less • Process daily cash transactions• Provides a on-site cash service• Ensure that transactions have been properly authorized before payment is released• Accurately record cash disbursements and safeguard cash in his or her custody• Reconcile cash daily and ensure that cash in safe is balanced and accounted for• Calculate and process employee expenses• Prepare and process cash salary payments for Locally Engaged Personnel• Act as a reviewer of periodic payroll transactions• Assist in releasing monthly Cash In Country payments• Act for the Invoice Tracking Clerk in addition to incumbent duties to include the following:• Process supplier invoices• Act as liaison with the Supply Department, Accounts Payable Department at AFE in Hungary• Preparation of the following financial reports1. Weekly Cash Reconciliation Report2. Weekly Bank Reconciliation Report (EUR Currency Account with AIB)3. Weekly Bank Reconciliation Report (USD Currency Account with AIB)4. Monthly Cash Requirements Report Show less

  • Supervisor Admin -Finance / HR / Travel / Billeting

    Nov 2013 - Nov 2013

  • Finance Administrator

    Mar 2013 - Oct 2013
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  Sovereign Health Care

  Nov 2013 - Feb 2014

  Accountant / HR assistant

  • Delivered comprehensive HR administration support to both the HR department and clientele, serving as the primary contact for HR-related queries.• Managed payroll coordination with an external provider, guaranteeing accurate and punctual employee compensation.• Executed meticulous balance sheet reconciliations and bank checks, contributing to the annual budgeting process.• Processed vendor and supplier invoices with precision and efficiency, ensuring timely settlements.• Oversaw the monitoring of pending accounts, maintaining a detailed and up-to-date ledger.• Aided in the preparation of regular management accounts, enhancing financial reporting accuracy.• Investigated and resolved discrepancies in outstanding invoices, ensuring fiscal integrity.• Performed monthly reconciliations of the general ledger, cash receipts, and international transactions, maintaining stringent financial control. Show less

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  Sodexo

  Sept 2014 - Mar 2022

  HR Officer- Offshore

  • Directed the Recruitment Unit, optimizing team performance to fulfill Sodexo's Offshore staffing needs efficiently, ensuring timely placement of a skilled workforce within budget constraints.• Streamlined interview coordination with Operations and HR Managers for top candidates.• Efficiently generated and issued offer letters, while ensuring compliance with document collection.• Administered staff medical claim processing, enhancing post- vacation care.• Expedited seaman/marine visa acquisition for new hires.• Managed travel logistics, including ticketing and transfers for new recruits and existing employees.• Ensured medical screenings and safety training compliance for employees.• Collaborated on medical and training certification management with crewing teams.• Facilitated online HR and QHSE induction sessions for newcomers.• Managed visa processes for crew transitions, ensuring smooth onboarding and offboarding.• Addressed onboard HR issues through vessel visits, effectively resolving personnel grievances.• Enhanced Employee Value Proposition (EVP) through strategic leave management.• Spearheaded skill development initiatives, focusing on comprehensive staff training.• Maintained ILO compliance and oversaw training documentation in coordination with marine teams.• Issued termination notices for non-compliant staff based on crewing officer insights.• Played a key role in crew rotations, collaborating with Operations and crewing departments.• Contributed to strategic planning in regular meetings with Operations, crew, and offshore clients.• Oversaw pre-employment documentation and contract management.• Monitored COVID vaccination records and enforced quarantine protocols for arriving crew.• Pioneered the Q-Sodexo employee mobile app, co-founding and driving the development to enhance staff engagement and operational efficiency. Show less