Oluwatomisin Aluko

Experience

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  Covenant University

  Jan 2016 - Aug 2024

   Coordination, Filing and Retrieval of Mails/Correspondence daily in the Unit Daily Management of the online database in the Vice Chancellor’s Office. Monthly Supply and Maintenance of Office Consumables in the Unit Daily Coordination of Receipt and Dispatch of Mails to various Units as directed. Checks and ensures office equipment and facilities are in perfect working condition daily. Oversees the daily duties of Office Assistants attached to the Vice Chancellor’s office. Prepares monthly reports and schedule of activities in the Unit. Handling the Imprest account in the Vice Chancellor’s office on a monthly basis. Responsible for raising monthly store requisition for the Vice Chancellor’s Office. Other assignment as may be directed by the Vice Chancellor and Superior Officers daily Show less Responsibilities Providing efficient administration and clerical assistance to the Vice-Chancellor. Management of the Vice-Chancellor’s calendar and time including booking appointments. Providing preparatory assistance and making travel arrangements for the Vice-Chancellor. Routine opening and sorting of the Vice-Chancellor’s official mail. Organizing meetings (internal and external) on behalf of the Vice-Chancellor. Undertake administrative duties for the Vice-Chancellor as the need arises. Liase with professional bodies, external agencies, other academic institutions, and organisations and attend to enquiries as required by the Vice-Chancellor. Assists the Vice-Chancellor in the coordination and delivery of key administrative tasks where necessary. Preparation of emails, memoranda etc. that requires the Vice-Chancellor’s attention. Providing technical support to the Vice-Chancellor on Virtual meetings. Maintenance of all manual and computerised records and filing systems relating to all areas within my purview. Answering all incoming calls, dealing with requests and enquiries, and taking messages as required. Liasing with the Director, Vice-Chancellor’s office and Senior Assistant Registrar, Vice-Chancellor’s office on official matters as assigned by the Vice-Chancellor from time to time. Preparation of the Departmental Monday Devotion schedule and Prayers. Notifying members of Management, internal and external invitees and all third-party participants on the time and location of respective meeting holding as directed by the Office of the Vice-Chancellor. Providing appropriate feedback to the Vice-Chancellor on tasks as assigned from time to time. Carry out other functions as may be delegated by a Superior officer. Show less  Provided information on all enquiries on admission advert and draft advertisement for Postgraduate admissions for four academic sessions. Ensured effective management of at least eight hundred candidate’s applications and ensures panels at the Department strictly adhere to Postgraduate admission policy; selection and enrolment of qualified candidates yearly. It was ensured that the screening process leads to selection/admission of best candidates for all Postgraduate programmes yearly. I processed all admission matters of at least five hundred candidates; MBA, Masters, M.Phil/Ph.D, Ph.D to Postgraduate Statutory Board and onward processing to Senate Committee quarterly. Worked with the Postgraduate System Analyst on the online registration of not less than eight hundred students yearly. Provided admission letters for not less than three hundred students admitted every academic session. Assisted the Postgraduate Secretariat in the processing of different forms for Postgraduate students monthly as they proceed in their programme. Helped in the daily data entry and processing of Postgraduate Academic transcripts using Microsoft Access. Provided summary information on all Postgraduate students using Pivot Table in Microsoft Excel Show less

  • Administrator (Vice Chancellor's Office )

    Dec 2019 - Aug 2024

  • Executive Assistant to the Vice-Chancellor

    Aug 2021 - Jan 2022

  • Administrative Officer ( Postgraduate Admissions Office)

    Jan 2016 - Dec 2019
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  Covenant University Alumni Association (CUALA)

  May 2024 - now

  Administrative Officer