Elena Daniela Johnson

Experience

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  Solid Energy; GlaxoSmithKline; Lafarge Romcim, Shell

  Jul 1999 - Aug 2009

  Executive Assistant/Personal Assistant

   Managed the induction of new staff to Group Logistics operations. Managed the General Manager’s and Group Logistics staff work priorities and ensured all tasks are completed on time. Ensured workload is managed and tasks are completed within agreed timeframes.  Managed the General Manager’s appointments and meetings, welcomed visitors and provided secretarial support so meeting actions and discussions are documented and followed up on.  Managed the General Manager’s and correspondence to ensure all documentation and communication is professional, to high standards and is delivered to the recipient in a timely manner.  Ensured appropriate copies have been made, filed and circulated in accordance with organisational procedures.  Co-ordinate travel and accommodation for the General Manager and others in the Logistics Group as required, ensuring arrangements are made promptly.  Administer invoicing and sign-off procedures on behalf of the General Manager, highlighting any issues and maintaining timely processing. Show less

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  Solid Energy New Zealand Ltd

  Dec 2006 - Dec 2012

  Supported the GM Group Logistics by identifying new opportunities and developing strategies for business growth. Continuously identified improvements and logistics synergies within the supply chain, reviewed existing logistics contractor arrangements to ensure best value is delivered and best operational practice is achieved. Responsibilities: Led and managed continuous improvement process within the Group and strategic partners.  Reviewed the logistics operations by analyzing processes and developing concise operational procedures; facilitated the implementation of improvement initiatives resulting from the review. Developed relationships internally and with supply chain partners (KiwiRail, Lyttelton Port).  Connected with the industry at large through professional organizations and associations (NZ Shippers’ Council, New Zealand Organization for Quality, Chartered Institute of Logistics and Transport).  Provided supply chain solutions for a number of projects: – lignite to fertilizer, wood pellets export operation, logistics solutions for the biodiesel operation. Managed contractors by reviewing performance, Health and Safety compliance with the NZ standard; recommended improvements and facilitated contract renewals. Facilitated risk identification processes, assess new risks and identify contingencies; analysed changes in identified risks in order to maintain an integrated risk response. Show less Ensure lessons learned and improvements are continuously sought and implemented to enhance customer experience by: Designing, developing and maintaining an integrated coal export supply chain quality management system, ensuring the links with the supply chain partners are correctly documented; ensuring an audit programme is in place and carried out regularly Ensuring operations best practice and high standard of documentary control is maintained: accurate and timely production of shipping documents, in accordance with export agreements and International Maritime Organization Code of Safe Practice Managing incident reporting, investigation and closure Show less

  • Logistics Development & Improvement Manager

    Nov 2009 - Dec 2012

  • Supply Chain Improvement Manager

    Dec 2006 - Oct 2009
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  New Zealand Organisation for Quality

  Jan 2008 - Jan 2011

  Memeber
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  New Zealand Shippers' Council

  Aug 2009 - Jan 2012

  Secretary/Treasurer

  Provided support and participated in the activities undertaken by New Zealand Shippers’ Council

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  Environment Canterbury

  Jan 2013 - Jun 2019

  Project Contracts Manager - Clean Heat Fuel

  Reporting to Air Implementation Team Leader with budget of $1 million for Air Quality Programmes.Manage and monitor Clean Heat Project contracts and funding; co-ordinate wood-burner compliance programmes including replacement funding programmes; develop and maintain the Good Wood Scheme. Co-ordinate air implementation winter campaign operations, including subsidies for non-compliant wood burner replacement targeting low income residents, winter campaigns; develop promotional resources.Responsibilities: Scope and manage air quality implementation projects to successful completion, delivering the agreed objectives within the planned cost, time, resource and quality standards. Ensure consistent approach across the air quality programmes by process mapping the air implementation work streams. Liaise with customers who follow up on the notifications received from Environment Canterbury, assess circumstances and action accordingly. Manage the subsidy programme by developing criteria, managing subsidy budgets, case managing applications for subsidies, assessing eligibility for subsidies and delivering yes/no decisions. Develop and maintain strong relationships with contractors, internal and external stakeholders and relevant communities to facilitate successful implementation of the air quality programmes. Ensure project activities are aligned with key organisational outcomes and provide on-going critical examination of current project structures, resourcing, and objectives. Contribute to the development and promotion of behavioural change programmes. Implement and monitor incentive and policy enforcement programmes for solid fuel burner users and suppliers. Liaise with contractors on Health and Safety requirements ensuring that all contractors deliver at the required standard and employ appropriate staff controls and health and safety measures. Show less

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  Department of Conservation (DOC)

  Aug 2019 - Feb 2020

  Project Coordinator

  Develop all-encompassing Tier 1 National Monitoring Programme Plan – bring together all processes and documents controlled by the Planning, Monitoring and Reporting Team, with priority on the programme Library and the Sampling – Vascular plants, Chew Cards, Soil, DNA, Plot sheets, Non-vascular. # Deliverable: one document for the programme including tasks, sub-tasks and links to instructions, matrices and SOPs.Create a programme visual framework – present the processes and subsequent detailed steps in a user-friendly fashion web-based interface supported by process maps, procedures instructions and SOPs.# Deliverable: Internal webpage presenting the programme in a user-friendly visual format, easy to navigate through links to the various repository programme databases. Show less

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  Straight Up Project Support

  Feb 2020 - now

  Support Services Consultant

  I have been in New Zealand 19 years now and I call it home. In the last 15 years I have been involved in projects varying in size and complexity, from infrastructure feasibility projects to funding management and short term, low resource intensity projects.Projects*Working with business owner to set-up new small business providing psychology services: systems, forms and templates as well as providing administration support such as appointment/calendar management, notes taking/transcription services, bookkeeping, developing and maintaining website for the business.*Acting Office Team Leader in a Charitable Trust, focusing on and leading Change Management Projects. Working with a small team of Customer Services Officers, Financial Administrators and Advisors to reassign tasks and standardise procedures and improve processes for a smoother operation.My skills include: process mapping, writing operating standards, policies and procedure; project management - developing, monitoring, controlling project plans, including and not limited to project schedules, cost, resources and risk identification; effective communication skills; great understanding of the Agile methodology and Group Facilitation methods.I have the capability to listen and understand the business needs, as well as identify elements that may impact on the task at hand - both opportunities and challenges and I am a strong believer in collaboration for success.www.straightupsupport.co.nz Show less

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  Bioprotection Aotearoa

  Nov 2021 - now

  Executive Assistant / Kaiwhakahaere Taituarā

  To support the Bioprotection Aotearoa Co-Directors to deliver the research and education programme across all Aotearoa New Zealand.To provide quality executive assistant support to the Co-Directors and contribute to the administrative support requirements of the wider Bioprotection Aotearoa stakeholders.