Zaheer Bhatti

Experience

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  World Food Programme

  Sept 2001 - Jun 2002

  Team Leader & Procurement Officer

  Evaluation of Assistance to Primary Health Care Project of WFP implemented by IRDO:My responsibility was to check all the record of Health Centers, interview LHV and lead three lady numerators who interviewed beneficiaries of the project. And prepare the report well in time. Handled logistics support, cash transactions, payment to interviewers, financial record keeping of all the activities. Personally accompanied the 20-person field team to AJK to provide financial and logistic support at site. Show less

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  European Commission

  Jun 2002 - Nov 2002

  Liaison Officer / Office Manager

  Review of the District Implementation Capacity (RDIC) Project of The European Commission-SAPP-II/ British Council-KPK implemented by IRDO: RDIC Project was funded by the European Commission and supervised by the EC SAPP-II Coordination Office and its Consultants by the British Council and implemented by IRDO. I was responsible for Planning, presenting, documenting, recording and reporting all the financial transactions as per European Commission (EC) financial rules and regulations. Advised the Executive Director of IRDO on financial requirements, irregularities, and shortfalls. Maintaining the financial record in both hard and soft forms. Prepared financial reports for submission to the European Commission (EC). Documented financial disbursement to the tune of 19 million in six months. I was also managed all operational task for Equipped, established and operationalized operations and training room (OTR) in the TMO Office of district Abbottabad. I have arranged different level workshop for stakeholders, desk research & develop workshop reports. Show less

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  World Vision

  Oct 2003 - Apr 2005

  Accounts & Procurement Officer

  USAID-Strengthening National & Provincial Legislative Government in Pakistan Project: I was responsible for all the financial transactions as per World Vision (WV) and USAID financial rules and regulation, advising the senior management of IRDO on financial requirements, irregularities and shortfalls, properly maintaining the financial record in both hard and soft forms (Quick Book Accounting Software), keeping the lead firm (i.e World Vision) informed on financial transactions, Preparing monthly financial reports fro submission to the WV and USAID, Managing all the procurements of IRDO, Balochistan, Managing contracts with the vendors and consultants. IRDO was also conduct Public Opening Survey they were conducted by AC Nelson-2004, this project funded by USAID. IRDO was monitoring partner of AC Nelson Project in all ever the Pakistan, My responsibility was monitoring the 10 districts of Balochistan i.e. (Quetta, Sibi, Kalat, Turbat, Pangoor, Gwadar, Ziarat, Qilla Abdullah and Mastung) Show less

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  The World Bank

  May 2005 - Dec 2005

  Operations & Finance Officer

  World Bank funded project through LG&RDD-AJK implemented by IRDO: My main responsibilities were handling the finance and operations department and also manage to conduct desk research for baseline survey of the LG&RDD facilities throughout AJK. During the project I was Manage and organize meetings/workshops/events & Catering Services AJK level and provide operational support to team. Data entry of facilities questionnaires and also part of monitoring team. I was also assisting in compiling of 201 MC/TC/UC Reports and 7 District Reports. Properly maintaining the financial record in both hard and soft forms (Quick Book Accounting Software) as per requirement of LG&RDD & World Bank. Show less

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  Medair

  Jan 2006 - Jul 2006

  Finance & Operations Officer

  I have managed Education Sector Reconstruction Plan following task: • Provide operational management and programmatic support to the implementation of emergency projects and program, including budgetary management and expenditures monitoring;• Handle day-to-day operational aspects of emergency response projects and program in accordance with the project management cycle from initiation phase to operational and financial closure;• Assist the Budget Holder in the overall management of the emergency and resilience portfolio, including budget allocations, budget revisions. • Liaise between program and procurement units to ensure timely delivery of assistance to beneficiaries, following project workplans, budget availability and in accordance with relevant manual sections;• Oversee recruitment, renewal of contracts and travel arrangements of all deployed/mission personnel following budget availability and in collaboration with the admin unit;• Coordinate the production and clearance of supporting documents (concept notes, project documents, financial and narrative reports, visibility materials);• Ensure preparedness of the country office to scale up following emerging needs or emergencies;• Ensure that the payment function is smooth running and suppliers are paid on time. • Ensure that bank reconciliation are up to date and also check any long outstanding cheques and take action to resolve and manage it. • Ensure the staffs advances are adjust on time and in case of not adjustment in reasonable 15 days, final warn the staff and even deduct the advance from staff salary.• Ensure that monthly reports are sent to Finance Manager on time and prepare BVA and share the budget holders. • Ensure all the legality on payments for staff and suppliers.• Ensure that the recording and book keeping are good.• Ensure that all necessary documents are appropriately filled. Show less

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  The Volunteer’s Social Welfare Organization (VSWO)

  Sept 2006 - Mar 2008

  Manager Operations

  Job Responsibilities· Created spreadsheets using Microsoft Excel for daily, weekly and monthly reporting.· Responsible for Complete Supply Chain & Procurement Process· Design Operations & HR Policies, forms & reporting format for recording and reporting. · Monitored company inventory to keep stock levels and databases updated.· Maintained excellent attendance record, consistently arriving to work on time.· Collaborating with Programs and Finance to plan and to ensure harmonized procurement systems· Support program and operations team to monitor the budgets / funds and reallocate them accordingly if necessary· Manage and organize meetings/workshops/events & Catering Services country wide and provide logistics support to team· Overseeing and supporting cleaners to maintain neat, clean and comfortable working environment, mess activities; along with ensuring timely restocking of needed supplies· Manage Office facilities including utilities, maintenance and provision of standard supplies, new furniture or equipment;· Participated in continuous improvement by generating suggestions, engaging in problem-solving activities to support teamwork.· Responsible for the payments of hotels, travel agents, utilities and Mobile Phones with proper documentations· Ensure compliance with UNDP/World Bank, Embassy of Japan & SPDC regarding policies and procedures, and local laws.· Assist in providing support to international staff member looking for accommodation. Show less

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  Population Council

  Feb 2008 - Mar 2012

  Accountant

  Job Responsibilities· Created budgets and forecasts for management group to meet regular accounting deadlines.· Gathered financial information, prepared documents, and closed books.· Enhanced budget administration by reviewing reports, leveraging knowledge to strengthen controls and improve transparency.· Supported monthly reporting analysis to achieve validation of internal reports and to reconcile production operations and general ledger.· Gathered data on taxable income, deductibles and allowances for tax preparation.· Modified comprehensive financial reporting package to reflect growing organizational complexity.· Reconciled accounts and reviewed expense data, net worth and assets.· Prepared and filed state and federal tax forms for commercial and individual clients.· Prepared documents, reports and presentations for executives and board members using advanced software proficiencies.· Improved efficiency of data collection, analysis and modelling to enhance practices and increase customer retention.· Tracked financial progress by creating quarterly and yearly balance sheets.· Completed daily cash functions like account tracking, payroll and wage allocations, budgeting, donating and cash and banking reconciliations.· Therefore, I was responsible for all the account in soft (Quick Book 2008 and Fund EZ) and hard formats.· I was also supervising the procurement process, including ensuring that the procedures used to obtain quotes are conducted according to policies and procedures, that documentation is accurate and as required, that all reports required around procurement are supplied to the appropriate managers, and that all procurement is conducted in a timely and appropriate manner as additional administrative responsibilities. Show less

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  Edc.org

  Mar 2012 - Sept 2013

  Officer Operations & Logistics

  Job Responsibilities: · Managed on-site evaluations, internal audits and customer surveys.· Participated in team-building activities to enhance working relationships.· Developed and implemented performance improvement strategies and plans to promote continuous improvement.· Used Microsoft Word and other software tools to create documents and other communications.· Worked flexible hours; night, weekend, and holiday shifts.· Worked to maintain outstanding attendance record, consistently arriving to work ready to start immediately.· Successfully maintain clean, valid driver's license and access to reliable transportation.· Developed team communications and information for meetings.· Preparation of event requisitions forms, budgets for activity related costing and approvals.· Provide assistance in procuring routine supplies and goods/services as and when required· Submission of timesheets, briefs for reporting and sharing file records with Central and Provincial Offices.· Liaise closely with finance and HR to support activities in time and maintain filing system to ensure proper record keeping.· Processing invoices/bills by arranging supporting documents for payments to hotels, guesthouses, and airline tickets.· Arrangements of Vehicle for field trip, Air Travel for staff, Accommodations for Staff· Maintain inventory of EDC equipment’s. Manage project close out activities in accordance to USAID rules & regulation Show less

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  World Learning

  Nov 2013 - Aug 2019

  Operations Coordinator

  Job Responsibilities· Spearhead filing and record-keeping of documents related to operations and program activities in accordance with USAID rules and regulations· Scheduled meetings for senior management team and booked conference rooms.· Collaborated with regional operations coordinators to evaluate needs and operational plans.· Assessed supplier quality to maintain tight cost controls and maximize business operational performance.· Reconciled monthly operating budgets and shared information with senior management team.· Processing invoices/bills by arranging supporting documents for payments to hotels, guesthouses, and airline tickets.· Applied performance data to evaluate and improve operations, target current business conditions and forecast needs.· Prepare contracts and agreements for facilities and services provided at facilities· Maintain inventory of World Learning equipment’s in Islamabad, annually share inventory report to HQ, maintain incident report in case of any incident related of inventory items, overall responsible to prepared inventory disposition plans for project assets in compliance with USAID rules and regulations.· Internal Audit (Finance, Procurement & HR) of Three WL-Location (AJK, GB & ISB· Responsible for Complete Procurement Process· Preparation of complete GST package exemption case to USAID/EAD· Regularly prepared and submit Yearly VAT reporting from last four year· HR: Additional responsibilities in place of HR coordinator, I have coordinated with HR regional team for monthly staff detail, medical claim, life insurance, update of contract files, signing and extension of staff and consultant contracts, job advertisement, long listing, conduct of interview· Support World Learning Inc. HQ for start-up & closing of WL Project: Training for Pakistan (TFP), Advancing Girls Education and Skills (AGES) & Skill for Youth Employability Project (SYEP) of USAID Funded. Show less

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  International Rescue Committee Deutschland

  Sept 2019 - Mar 2020

  Administrations & Logistic Officer

  Job Responsibilities· Created spreadsheets using Microsoft Excel for daily, weekly and monthly reporting.· Created plans and communicated deadlines to ensure projects were completed on time.· Participated in continuous improvement by generating suggestions, engaging in problem-solving activities to support teamwork.· Monitored company inventory to keep stock levels and databases updated.· Maintained excellent attendance record, consistently arriving to work on time.· Collaborating with Programs and Finance to plan and to ensure harmonized procurement systems· Support program and operations team to monitor the budgets / funds and reallocate them accordingly if necessary· Ensure that Identified vendors should be ATCs cleared and proper record should be maintained as per IRC policy and procedures· Manage and organize meetings/workshops/events & Catering Services country wide and provide logistics support to team· Overseeing and supporting cleaners to maintain neat, clean and comfortable working environment, mess activities; along with ensuring timely restocking of needed supplies· Manage Office facilities including utilities, maintenance and provision of standard supplies, new furniture or equipment;· Responsible for the payments of hotels, travel agents, utilities and Mobile Phones with proper documentations· Ensure compliance with USAID regarding policies and procedures, and local laws.· Assist in providing support to international staff member looking for accommodation. Show less

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  Pakistan Credit Guarantee Company - PCGC

  Mar 2020 - Nov 2022

  Administration Officer (Acting-Manager Admin & HR)

  · Ensure consistent implementation of PCGC policies and procedures including administration, HR, and Procurement. · Responsible to manage office procurement’s as per PPRA Rules and policies of PCGC · Develop RFQ/RFP to obtain quotation, preparing comparative statement and getting approvals from procurement committee, develop procurement committee minutes of meeting, issue Purchase Order / Work Order to selected vendors.· Inventory Management of fixed Asset & reconcile with GL· Responsible to maintain vendor database and mange market analysis for selection of new vendors.· Responsible for all repair & Maintenance of office and equipment. · Responsible for procurement of stationary and consumable items and prepare monthly Report of Office Supplies. · Preparing procurement plan for the BODs and procuring goods and services as per approved procurement policy.· Responsible for all staff boarding & lodging all over Pakistan. · Responsible to process payment of monthly Utility Bills, fuel payment & internet bill. · Maintain staff by establishing a recruiting, testing, and interviewing program; conducting and analysing exit interviews; recommending changes.· Designing a salary, grading and remuneration plan; preparing salary budgets; recommending, planning, and implementing salary and grading structure revisions.· To contribute in development of policies and procedures, employee handbook. Ensuring policies are kept up to date, effective and in line with current legislation.· Discipline employees; scheduling management conferences with employees; hearing and resolving employee grievances; counselling employees and supervisors.· Preparing administration budget, monitoring and supervising administration work.· Archiving all record, files, and information in physical as well as in soft forms.· Interact with Internal & External Auditors in completing audits· Temporary Charge (Shared) to look after day-to-day affairs of PCGC office administrative matters. Show less

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  International Rescue Committee

  Nov 2022 - Jul 2023

  Supply Chain Officer

  Assets and Inventory:Monitor of IRC’s storage and supplies.Receive completed store release forms and prepare the goods for issuance.Ensure goods, equipment’s are signed for received on the request form (office expendables) or waybill (all other items).Reconcile the assets register with the asset tracking sheet and equipment issuance forms.Conduct 20% assets/inventory spot check and submit reports to management.Update as per IRC requirements, the Asset register, Asset inventory list and expendable store inventory list and produce monthly reports.Yearly 100% physical Inventory count and submission of reports on time.Auction & DisposalsAssist management in conducting auctions of vehicles after completing all documentations and approvals.Conduct auction of old and unserviceable items/assets in Country Office and keep record of all the documents.Procurement for emergency grantsProcurement of medicines and experience to on board medicine distributers and medicines suppliersDocument each procurement request fully and clearly according to IRC policy.Review all RFPs, RFQs, MPAs, MSAs and Simple Contracts, procurement process documents from field and CO and addendums and respond back after correction/feedback/guidance within 5 days.Share Procurement tracker/status report with sector lead on daily basis.Review and process error free payments documents, keep track of all the payments submitted to Finance, minimize delays in submission of invoices to finance.Manage and keep track of all the emergency procurement in compliance with IRC and donor requirements. Show less

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  Chemonics International

  Jul 2023 - now

  Procurement Officer

  USAID Pakistan-Investment Promotion Activity (IPA)• Procurement Management• Manage staff boarding and lodging arrangements.• Plan and coordinate events across the country in accordance with USAID guidelines.• Select and negotiate with suppliers for hotel bookings, car rentals, and air travel agents.• Event Management • Inventory Management• Organize logistics, such as venues, transportation, accommodations, and catering, for events ofvarious sizes and types, including conferences, workshops, seminars, and training sessions.• Prepare event budgets, timelines, agendas, and other planning documents as needed.• Manage event registration, communication, and evaluation processes, using different tools andplatforms as appropriate.• Travel to event sites as required, to oversee the event arrangements and handle any issues oremergencies that may arise.• Maintain an effective filing system (hard and soft) and update different trackers as required by the project.• Deliver adequate and timely procurement and logistical support to the technical team, as needed.• Resolve day-to-day procurement/subcontract issues and ensure timely supply/services fromvendors/subcontractors and their payment.• Take timely corrective actions on subcontracts/POs with budget check errors, schedules, and other problems.• Generate different procurement/subcontract management reports as needed.• Ensure implementation of procurement/operational strategies focusing on achievement of results.• Perform other duties as required or assigned by the Operations Director, Chief of Party, or the PMU that are consistent with the qualifications, scope of work, and general requirements of IPA.• Conduct all business in a manner that respects local culture.• Always maintain high ethical standards, avoiding any actual or perceived conflicts of interest.• Abide by all local laws, USAID regulations, and US Embassy/USAID project directives. Show less