Ella Schmidt

Experience

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  Sun Life Financial

  Jan 1998 - Jan 2002

  Executive Assistant to Chief Compliance Officer

  Sun Life/Clarica Life Insurance: 1998 - December 2002 - Executive Administrative Assistant to Chief Compliance Officer;- Filed Insider Trading Reports for Corporate officers and managed corresponding database;- Worked closely with the Legal Department on various compliance projects;- Prepared expense reports and payment of department invoices;- Performed research projects using internet and other information sources;- Clerical duties as required by the Chief Compliance Officer and Corporate Secretary. Show less

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  Habitat for Humanity Waterloo

  Jan 2003 - Jan 2005

  Executive Assistant and Family Worker

  • Executive administrative support for Executive Director and Director of Finance;• Executive administrative support for Board of Directors and Board Committees: preparation and distribution of meeting agendas, meeting material, minute taking, report preparation and distribution; all confidential correspondence;• Provided support for the Family Selection Committee & Homeowner Support Committees; - confidential in-take of family applications, conducted preliminary family interviews and provided administrative support to both committees; - set up Applicant Family training sessions and workshops, maintained record of participation and mentored families up to and including homeownership;• Worked with volunteers, third party trainers and staff in providing a variety of training sessions and workshops. Show less

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  Habitat for Humanity Canada

  Jan 2005 - Dec 2010

  • Senior administrative support responsible to HFHC and HFHC Foundation governing bodies; meeting logistics, agenda development, coordination and development of meeting materials, minute taking, report preparation and all related confidential communications;• Development and production of all Board orientation material;• Provided support for Nomination Committee and board elections;• Prepared meeting briefing notes, calendar management, travel arrangements, correspondence and records management;• Managed CEO and Board budgets, expense reconciliations; • Responsible for highly sensitive and confidential material. Show less • Ensured affiliates’ compliance with HFH national/international standards, branding and CRA compliance; Managed, tracked, and facilitated all Affiliate compliance requirement records, database and legal document repository: Articles of Incorporation, by-laws, AGM minutes, Annual financial statements, reporting and other legal documents necessary for T3010 filing; identified and reported on Affiliates at risk;• Advised, trained and coached Affiliates on board governance, committee development, legal and CRA compliance, and volunteer management;• Managed HFHC AGM and Leadership Conferences: site locations; meeting logistics; third party providers; on-site staff and catering; event communication to affiliates and sponsors; coordinated, developed and prepared AGM material and conference attendee binder; managed all aspects of workshop/training session set up, IT support and program material; developed a course evaluation reporting system for HFH Canada and established administrative processes; managed expenses and budget reporting;• Relationship manager and liaison for 73 HFHC affiliates, staff and volunteers across Canada with HFHC resources and staff;• Managed all HFHC Campus Chapters: liaised with relevant HFH affiliate and campus chapter chair; managed, tracked and facilitated all campus chapters compliance requirements and identified those at risk; provided relationship direction between HFHC affiliate, campus chapter and HFHC leadership;• Initiated the development of the Canadian National Volunteer Management Program: set up the affiliate Volunteer Co-ordinators communication network, including monthly tele-conferences providing information, guest speakers and training opportunities. Show less

  • Executive Assistant to President & CEO & National Board of Directors & Board Committees

    Jan 2010 - Dec 2010

  • Affiliate Services Co-ordinator/Executive Admin/Admin to Board & Board Committees

    Jan 2005 - Jan 2010
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  International Womens Association

  Jan 2011 - Jan 2013

  Vice President and Fundraising Chair

  Vice-President of NGO, and Chair of Annual Charity Bazaar CommitteeWorked with a team of volunteers and paid staff in running the operations of a registered NGO with a membership of 150+;Negotiated/reviewed all contracts with various event shareholders;Primary functions of the IWA are to provide support for expatriate women and families living in Penang Malaysia and fundraise to support local charities.

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  Habitat for Humanity Malaysia

  Mar 2011 - Feb 2013

  Volunteer

  Project research

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  Legal Assistant

  Sept 2013 - now

  Legal Assistant

  Managed all aspects of running a lawyer's office: opening/closing/organizing/reporting all real estate transactions; handling closing and mortgage funds including all Trust Account Funds; scheduling appointments; maintained accurate records/data base; preparation of Wills and Powers of Attorney; payroll/employee deduction filings and T4 and T4A Summary preparation; all banking duties, AR/AP and other office management duties; Microsoft Office, Outlook, PCLaw, Conveyancer and Teraview.