Michelle D'Souza

Experience

• 

  Ficom Organics Ltd

  Jan 1991 - Jan 1993

  Secretary

  Ficom Organics Ltd is a chemical manufacturing company. Working in the Export Department, I provided secretarial support to the Chief Export Manager, coordinated meetings and travel arrangements for promotion tours and gained the opportunity to acquire in depth knowledge of export procedures and documentation.

• 

  DuPont

  Jan 1993 - Jan 1996

  Secretary / Commercial Assistant

  DuPont South Asia Pacific, Ltd. is the branch office of E. I. DuPont India Private Limited, a wholly owned subsidiary of DuPont de Nemours and Company. In 1993, DuPont, was in the nascent stages of setting up their Commercial Department. In this role, I assisted in all aspects of customer service and order processing including commercial documentation for import indents while also scheduling team meetings and group seminars for our Sales Team

• 

  Diamond Offshore

  Jan 1996 - Jan 1998

  Secretary & Accounts Administrator

  Diamond Offshore Drilling, Inc. is a deep-water drilling contractor which provides drilling services to the oil and gas industry. Our branch office in India was responsible for managing and operating a jack-up off shore oil drilling rig on the West Coast of India under contract to Oil and Natural Gas Corporation. The role involved support to manage the general administration of the Bombay office and the team of offshore crew members - travel and accommodation arrangements, stock management and accounts administration. Show less

• 

  RAG Trading Asia Pacific

  Jan 2000 - Jan 2002

  Executive Assistant

  RAG Trading Asia Pacific, a Singapore based company specializing in coke, coking coal and steam coal, is a part of STEAG GmbH - a wholly owned subsidiary of German RAG Beteiligungs-Group. Working in the Liaison branch in Bombay, my role involved executive support to the Country Director, management of accounts, banking, tax and audit formalities, travel and meeting administration, preparation of tender documents and general support to the Sales Team.

• 

  AUT University

  Mar 2003 - Jun 2014

  The Faculty of Business and Law is one of the leading providers of business education in New Zealand. Over a span of six years, I worked across a number of departments (Finance, Law, Economics and Management) where I provided secretarial and administrative support to the Head of Department(s) and the Law Dean while also supporting their team(s) of academics in the day-to-day administration, enabling all areas of responsibility to operate within University policies and procedures.A varied job scope comprised of financial management and human resource administration; meeting and event management; travel and conference co-ordination; programme and paper administration; project support and resource management.Over this time, I coordinated two international conferences - The 20th Meeting of the New Zealand Econometric Study Group - Efficiency and Productivity Workshop, February 2010 (Finance Department) – two day event attended by over 90 delegates- The Diversity and Equality International Conference, February 2011 (Management Department) – three day conference attended by over 150 delegates from 25 countriesHaving worked with the Law School from its inception in 2009, I also gained the opportunity to manage a number of high profile events such as the Law Awards Ceremonies, LLB graduation function and NZLF professorial visits. I was also involved in the implementation of the Customer Relations Management (CRM) Pilot Project in 2013 for the Law School which involved compiling and creating a database of over 200 customers.I received the 2013 WAC Tribute from the Faculty of Business and Law for support of staff in building the Law School. Show less In my role supporting the University Librarian, I provided executive support to her and the team which involved co-ordination of meetings and events, administration of leave and management of the staff development activities. As the Administrator for the Library, my role also involved resource management, maintenance of processes and systems and project support. I was also involved in the hosting of the IATUL International Conference 2008 attended by over 120 delegates: this involved management of registration requirements, financials, coordination with conference organisers and delegates, data content management of the website. Show less

  • Law School Administrator

    May 2008 - Jun 2014

  • Personal Assistant / Administrator

    Mar 2003 - May 2008
• 

  Auckland City Hospital, Green Lane Cardiovascular Services

  Feb 2015 - now

  Personal Assistant

  The Cardiovascular Research Unit (CVRU) is a small team of Cardiologists and Research Coordinators.In my role supporting the Director of the Cardiovascular Research Unit, I provided executive / personal assistance which involves diary and email management, co-ordination of meetings and teleconferences, travel and conference management, preparation of conference slide / presentations, assistance with journal reviews, manuscript preparation - drafting, collating, end-note referencing, submissions.I also provide general secretarial assistance to the research team, assisting with meeting administration, research grant applications, journal articles / manuscript compiling and submissions. Show less