Mihaela Olariu

Experience

• 

  Metro Cash and Carry

  Nov 2002 - May 2005

  Employee Reception

  Receiving invoices, suppliers, visitors, receiving and distributing internalcorespondence, being responsible for the call-center, etc.

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  Real Hypermarkets Chain

  Jun 2005 - Dec 2010

  Invoice Control within Finance
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  Real,- Hypermarkets (Metro Group)

  Jan 2011 - Aug 2013

  * Keeping Calendar of HR & Managing Director;* Establishing internal / external meetings, conference calls, participation tobusiness events, workshops;* Organizing internal / external meetings, prepare agenda and presentations;* Keeping the minutes for internal / external meetings;* Preparation of documents in order to be presented to partners and colleaguesduring meetings;* Coordinating the protocol activities for internal/ external meetings;* Organizing travel details as follows: flight bookings and hotel , online check-in,logistical support during the travel, business dinner reservations, expense reports,requests for reimbursement;* Keeping track of expenses charged to the business bank account and closingmonthly bank statements with due documents;* Preparing needed documents for approving visas for foreigners;* Monthly supervising the expenses for the entire department ;* Preparing monthly expense reports (travel, internal consumption, phones, cars),daily sales comparison reports, approval forms and statistics;* Forecasting and keeping track of the monthly and quarterly budget;* Follow up of the action plans;* Making sure deadlines for the department reporting will be met;* Ensuring document update and archiving process;* Forecasting holiday plan for all the HR & Country Management Departments;* Providing administrative support activities for HR & Country ManagementDepartments;* Providing support for HR & Managing Director with statistics, presentations,business letters, internal / external communications;* Mail sorting, processing, archiving and / or forwarding to the responsible people;* Tracking the continuity of the correspondence;* Active participation in new projects and permanent connection between the HR &Managing Director and other executives in the progress and completion ofprojects;* All HR Specific tasks; Show less Assistant to Human Resources Director:* Keeping Calendar of HR Director;* Establishing internal / external meetings, conference calls, participation tobusiness events, workshops;* Organizing internal / external meetings, prepare agenda and presentations;* Keeping the minutes for internal / external meetings;* Forecasting and keeping track of the monthly and quarterly budget;* Coordinating the protocol activities for internal/ external meetings;* Organizing travel details as follows: flight bookings and hotel , online check-in,logistical support during the travel, business dinner reservations, expense reports,requests for reimbursement;* Keeping track of expenses charged to the business bank account and closingmonthly bank statements with due documents;* Preparing needed documents for approving visas for foreigners;* Being in charge of the relocation details of expats colleagues, such as: housing,school for their children, flights, hotels, expenses, preparing all neededdocumentation for their company cars, mobile phones, laptops, desks, etc.* Participating actively in expat real estate contract negotiation and making sure allthe company conditions and budgets are followed;* Creating, updating and archiving company organizational charts;* Creating, distributing and archiving all company internal announcements via email;* Keeping the company intranet updated with latest internal announcements andorganizational charts; Show less

  • Assistant to Board Member - Commercial Director

    Nov 2012 - Aug 2013

  • Assistant to Human Resources Director, Assistant to Managing Director

    Nov 2011 - Nov 2012

  • Assistant to Board Member - HR Director

    Jan 2011 - Nov 2011
• 

  BNP Paribas Personal Finance

  Aug 2013 - Mar 2022

  Procurement Specialist

  - Performing auctions for internal acquisitions according to the Group procedure- Being responsible to do follow-up with all internal service/ product buyers to make sure all acquisitions are done following all the required steps- Performing various internal controls allocated by the Group on a monthly/ quarterly basis- Taking part in the internal "Engagement" project and being responsible for the proposal and implementation of ideas to minimize GHG footprint of the company's buildings- Performing the risk and dependency assessment for all suppliers with whom the company works with- Being in charge with the annual Supplier Risk Monitoring project- Finalizing the GDPR project within the company Show less

• 

  WNS Denali

  Apr 2022 - now

  Senior Sourcing Manager/ Deputy Team Manager