Mary R.

Experience

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  Dynasplint Systems, Inc.

  May 2008 - Nov 2013

  Supervisor of Insurance Verification

  Oversee a department of 8-10 people and motivate each employee to complete monthly billing cycles for private and commercial insurance companies. Collaborate with other departments about correct insurance documentation, patient co-pay and insurance company policies. Specialize in Medicare billing. Study and decipher medical documents to ensure insurance companies are billed correctly for patients using dynamic splints.

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  University of South Carolina

  Nov 2013 - Jun 2015

  Master Scheduler

  Work with Academic departments to create/edit over 10,000 courses available to students. Assign classrooms to the courses available on campus. Photograph and catalog the condition of classrooms in our charge and adjust them accordingly.

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  Snap-Wall, Inc.

  Jun 2015 - Feb 2016

  Estimator

  Specialize in Division 10: Responsible for project take-off, bidding, contract negotiations, submittal preparation, and project management. Work with project managers and superintendents to make sure all of the needed materials are shipped and installed to meet the construction schedule.

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  Stewart Lawn and Landscape

  Mar 2016 - Jul 2016

  Administrative Support Scheduling Coordinator

  Organized schedules for at least 6 sales consultants and landscape crews, created proposals based on estimates from sales consultants, assisted customers with landscape needs including landscape architecture and regularly scheduled maintenance, worked in RealGreen to keep track of each customer's account, enter orders, take payments, run sales reports, ran accounts for a newly bought company specializing in fences and gates, drew landscape plans based on our landscape artists' estimates, ordered and received shipments of plants and equipment, and helped manage the office. Show less

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  Commercial Hardware of Maryland

  Jul 2016 - Jan 2018

  Office Coordinator and Estimating Coordinator

  Managed an office of sales people, estimators, and field technicians, worked on Division 8 estimates, printed architectural plans, managed incoming and outgoing mail and packages, took inventory and ordered supplies accordingly, posted jobs, interviewed and recruited new employees, wrote and submitted expense reports, processed all HR paperwork for employees in the office, updated spreadsheets for sales, estimates, and progress of jobs awarded, assisted the President of the company through everyday tasks, planned and organized customer and employee appreciation events, conducted sales meetings for in-house and remote estimators, communicated all of the sales, HR and awarded jobs to our parent company in New Jersey. Show less

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  Randstad USA

  Mar 2018 - Jun 2018

  Senior Administrative Coordinator to the Vice Provost for Research

  Worked with the Research Division at Johns Hopkins University, helped with metrics for elite faculty, managed awards, created PowerPoint presentations for faculty awards ceremonies, managed a portal and spreadsheets for students awarded grants through the National Science Foundation, scheduled and booked travel for the Vice Provost for Research (VPR), managed the VPR's office in two locations, VPR on time and organized, and ran his office with little to no supervision.

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  Johns Hopkins University

  Jul 2018 - Jan 2019

  Senior Administrative Coordinator to the Vice Provost for Research

  Worked with the Research Division at Johns Hopkins University, helped with metrics for elite faculty, managed awards, created PowerPoint presentations for faculty awards ceremonies, managed a portal and spreadsheets for students awarded grants through the National Science Foundation, scheduled and booked travel for the Vice Provost for Research (VPR), managed the VPR's office in two locations, kept the VPR on time, organized, ran his office with little to no supervision, and worked with the Office of Undergraduate Research to assist students to find their passion in research areas and locate the best labs based on their interests. Show less

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  Johns Hopkins University

  Jan 2019 - Dec 2019

  Senior Administrative Coordinator to the Chair of Environmental Health and Engineering

  Manage the Chairs' office, calendar, and emails, book travel for the Chair and all incoming visitors, create all itineraries, schedule all events, and reserve rooms, multimedia services, catering, and restaurants for any faculty, staff, and students. Project manager for many departmental initiatives including outreach and coordination of monthly visitation by other experts in the environmental industry. Process invoices, incoming and outgoing mail and packages, and any reimbursements for faculty, students, and staff. Collaborate with faculty and staff across two schools within Johns Hopkins University to assist with the department merger for the Bloomberg School of Public Health and the Whiting School of Engineering. Sit in meetings and take minutes for multiple committees in the Department. Escort visitors and assist with any needs. Consolidate digital files and convert them to OneDrive files in SharePoint, consolidate and re-file paperwork within the Chairs' office and the departmental office, write processes and instructions for new hires and current faculty, students, and staff, format CVs, biosketches, letters of recommendation, and departmental emails for the Chair and other faculty, book Environmental Health and Engineering conference rooms for anyone within both schools, assist with the department's "Self-Study" to be conducted every five to seven years, collaborate with multiple areas of the University to collect data for reporting purposes, assist with needed materials for Grant proposals, and assist with faculty and student recruitment. Show less

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  UPMC Western Maryland

  Jan 2020 - Aug 2021

  Executive Assistant to the WMHS Foundation

  Project manager and assistant project manager on various Foundation initiatives and campaigns. Worked as Executive Assistant and Development Coordinator during colleague's short-term leave. Coordinated Foundation board meetings, including communications with board members, and A/V management. Updated Foundation’s Executive Director/Chief Development Officer and hospital President bi-weekly. Cultivated relationships with donors, board members, departments, and vendors. Appointed Secretary for the Employee Caring Fund. Managed financial transactions for employees and charities. Ran quarterly reports through QuickBooks to reconcile with Caring Fund Treasurer. Worked remotely during COVID-19 quarantine, maintaining communication with donors, vendors, and office staff. Show less

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  Prodigitude

  Dec 2021 - now

  Manage projects and digital content for multiple clients. Create and delegate tasks to various employees to be completed for the client. Editor for web content and submitted copy. Edit published content via WordPress or Drupal. Use SEO practices and extensive research to write omnichannel content for clients in senior living, apartment living, technology, architecture, religion, and healthcare industries. Copywrite material for clients on a monthly schedule. Write content to enhance the client's social media presence. Communicate with clients to create content strategies most beneficial for the client's company. Perform quality assurance checks on written and published content. Work with the creative marketing and development teams to produce an exceptional final product. Show less

  • Project Manager, Content Manager, QA Manager

    Dec 2021 - now

  • Project Manager, Content Manager, Quality Assurance Manager, Marketing

    Dec 2021 - now