Lugine Grey

Experience

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  THE SOCIETY FOR CARDIOLOGICAL SCIENCE AND TECHNOLOGY

  Jul 2000 - Jun 2002

  System Executive

  # Software developing for various conference activities.# Co-ordination of computer operations for conferences.# Delegate registration and keeping full data in the system.# Setting up of stalls & sponsoring activities by Pharma Co’s. # Maintain files and registers.# Preparing power point slides for medical seminars.# E-mail downloading and distributing.# Making graphical layouts for conference activities.# Submitting weekly and monthly delegate registration and Pharma Co’s sponsoring activity report to Head Office, Calcutta, India. Show less

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  HYKON TRANSCRIPTS PRIVATE LIMITED

  Jul 2002 - Aug 2003

  Senior Administrative Assistant

  # Handling and screening of all incoming calls and responding with accurate information depend on inquiry as well as call divert to appropriate party promptly and efficiently. # Communicate and handle incoming and outgoing electronic communications on behalf of the managers.# Review and summarize miscellaneous reports and documents; prepare background documents and outgoing mail as necessary.# Arrange travel schedule and reservations for executive management as needed.# Provide high-level administration support by conducting research, preparing statistical reports, handling information requests and performing other functions as receiving visits, arranging meetings.# Minutes taking and timely dispatch of approved minutes after every meeting session.# Ensuring confidentiality of all information and documents; maintaining the highest level of discretion.# Ensuring prioritised follow up of emails and correspondence through a controlled checklist.# Follow up payments, issuing receipts and setting up client accounts.# Filing of correspondence, invoice copies, delivery notes, L.P.O, inquiries of customers etc. . on orderly.# Circulation of events planner, scheduling monthly meeting and circulate agenda and minutes of meetings.# Introducing new employee within the department and liaising with facilities to ensure computer, desk etc is ready when new employee starts.# Planning driver schedule and coordinate with workshop for maintenance of the company vehicles.# Control of office consumables; Coordinate and supervise office maintenance, repairing of things.# Handling office petty cash as well as coordinate petty cash claims with other staff and keep accurate records.# Maintaining incoming and outgoing postal mails, couriers, documents and follow up with all level of contacts, ensure a timely flow of information. Show less

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  DAFNIA

  Sept 2003 - Aug 2004

  Sales Coordinator

  # Provide support and assistance to the Sales Manager/fellow team members assigned in order to meet the target and company goal assigned by the management.# Follow upon quotation and order status, including interacting with the client and another department as needed to finalize the order.# Coordinating with the operation department to make sure that the LPO received is booked on time as per the available materials.# Coordinating between client and store and providing accurate delivery details (date, contact person, location) to ensure that the materials will deliver on time.# Generate the requests for samples, catalogs & Technical material submittal, and general business letters.# Checking and clearing all pending items which are not delivered on time due to non-availability.# Preparing reports assigned by the Sales Manager such as monthly Sales Forecast pending items and quotations update and any other support function that may arise.# Coordinate with the Engineering Team for all clarifications and queries that the client raises and ensure that the same is responded to in a timely manner. Show less

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  Intelligent Telecommunication Systems

  Jul 2005 - Jul 2018

  # Monitoring project requirements and performance of the people involved in framework conditions of implementation.# Defining goals & outline approach and making adjustments within the constraints to achieve optimum results and working with Specialists in the field of development, users and customers; producing goal and target specifications.# Solving conflicts that arise and minimising potential risks. Directing technical and personnel resources to ensure project results conform to quality, time and budgetary stipulations.# Maintaining an appropriate relationship with customers and ensuring that the project results are comprehensible to Management or Steering Committee.# Working in union with Project Manager towards the goal of the company; acting like a bridge between the senior management and project team mates so that both are aligned towards the same thought process.# Guiding project members and making them understand the requirements of and various account abilities.# Coordinating Sales, Procurement, Logistics & Material Delivery activities; developing and maintaining detailed project schedule which includes administrative tasks and all sites involved in the project.# Drafting correspondence including letters, e-mails, faxes and confidential communications; preparing PowerPoint Slides for various project as needed.# Participating in Design Team Meetings & coordinating the same including travel arrangements and expense reports.# Responsible for maintaining Project Managers Calendars; preparing and/ or editing meeting minutes, presentations and tables.# Recording all project documents (hard and soft copies); tracking changes and producing updated site based schedule as agreed with Engineering and Project Management.# Compiling summary documents e.g., Product Development Plan, Management Summary and Target Product Profile; collecting contributions of the team.# Shouldering responsibility of managing technological innovation and integration. Show less # Prepared final test certificate of Fiber Optic Cable {FOC Test} with GN-Nettest, Anritsu and HP-E6000A OTDR Software tested by the equipment of OTDR and Power Meter + Laser Source for various projects which were related to Government and Non- Government tasks. # Established and maintained records of all engineering drawings and other documents in hard copies and electronic files; monitored revisions and approval status which applies to Internal, Client, Vendor and any other Third Party Documents.# Accountable for the tracking process for all incoming and outgoing documents related to the project as efficient and monitored orderly storage and retrieval of documents/information.# Administered continuous follow up with external parties to ensure timely action is taken on all documents.# Assisted in preparing pre-qualification technical submittal for Fiber Optic supply and services of various government tenders and other private client’s requirements.# controlled the engineering library of relevant procedures, codes & standards, specifications and reference documents within the secure document control area.# Undertook activities like maintenance of Engineering Office QA/QC records and ensured strict control of receipt,revisions and issue of these records.# Formulated and compiled check out and handed over packages to be provided with all the required engineering discipline documents and drawings.# Assisted Engineers in compilation/copying of reference material from sources available in the library/ document control, when authorised.# Expedited return of documents and/ or approvals/ comments within the required time period from internal and external parties to whom they have been issued / distributed.# Issued documents as directed, utilised transmittal system & maintained registers of all receipts and issues/submissions of documents and correspondence. Show less ● Supports company operations by maintaining office systems and supervising staff.● Maintains office services by organizing office operations and procedures, preparing payroll, controlling correspondence, designing filing systems, reviewing and approving supply requisitions, and assigning and monitoring clerical functions.● Provides historical reference by defining procedures for retention, protection, retrieval, transfer, and disposal of records.● Designs and implements office policies by establishing standards and procedures, measuring results against standards, and making necessary adjustments.● Completes operational requirements by scheduling and assigning employees and following up on work results.● Keeps management informed by reviewing and analyzing special reports, summarizing information, and identifying trends.● Maintains office staff by recruiting, selecting, orienting, and training employees.● Maintains office staff job results by coaching, counseling, and disciplining employees, and planning, monitoring, and appraising job results.● Achieves financial objectives by preparing an annual budget, scheduling expenditures, analyzing variances, and initiating corrective actions.● Handling petty cash and monitoring the expense. 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  • Sr. Project Coordinator

    Feb 2013 - Jul 2018

  • Senior Document Controller

    Feb 2009 - Jan 2013

  • Executive Office Administrator

    Jul 2005 - Jan 2009
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  Scientechnic

  Jul 2018 - Apr 2023

  Project Management Officer

  # Working in union with Project Manager towards the goal of the company; acting like a bridge between the senior management and project team mates so that both are aligned towards the same thought process. # Recognising capacity for rational thought of contract; providing work output to Project Manager of specific agreements with all key contributors and their superiors on the tasks to be performed and associated budgets and schedules# Report project outcomes and/or risks to the appropriate management channels as needed—escalating issues as necessary based on project work plans.# Establish and maintain processes to manage scope over the project life cycle, setting project quality and performance standards, and assessing and managing risk within, and across, multiple projects. # Preparing & Evaluating Payment application and coordinate with contractor / client for certification and making invoicing.# Preparing Project Plan & Material Plan , organize, direct, control and evaluate the activities and operations from start to finish according to schedule, specifications and budget.# Develop and implement policies, standards and procedures for the engineering and technical work performed in the project.# Consult and negotiate with Clients/Consultant/ Main contractor to explain proposals and present engineering reports and findings. # Assign, co-ordinate and review the technical work of the project teams. Analyzing the complete project particulars with help of engineering Drawings# Hire and supervise the activities of subcontractors and subordinate staff.# Preparing method of statements / O&M manual and coordinate with project owners for getting approval.# SAP monitoring and evaluate the project progress and generating reports.# Attending meeting with project stakeholders and resolving the conflicts.# Compiling summary documents e.g., Product Development Plan, Management Summary and Target Product Profile; collecting contributions of the team Show less