Jasmin Wahab

Experience

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  Sony Middle East And Africa FZE

  Jan 2006 - Mar 2007

  Receptionist

  Strive to pick up the numerous incoming calls within four rings.Politely keep conversation to minimum, respond or transfer call to concerned individual in the companyTake messages for those individuals away from desk or office and ensure message passed on, as soon as the concerned individual is availableReceive incoming courier parcels and arrange to transfer to concerned person/department immediatelyEnsure outgoing courier parcels picked up timely by respective courier company.Sort incoming mail and arrange to deliver promptlySend out gate pass requests for our visitors, to the Free Zone AuthorityLog-in all visitors and issue/collect visitor's pass Attend / direct / accompany visitors to appropriate meeting room, and arrange for their beveragesBook and allot company meeting rooms as requestedEnsure bank cheques submitted to reception for hand pick up, is entered in register and signed for by the authorized individual after confirming his identityMaintain proper filing and documents retention as per company policy Show less

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  Sony Middle East and Africa FZE Dubai

  Mar 2007 - Jun 2014

  Senior Executive - General Administration, Corporate Travel & Hospitality

  Flight booking and ticketing for all company personnelSupervise travel agent's implant - direct reportHotel reservations for visiting business partners and guests from HQ, within their budgets and personal preferencesCollection of information, preparation and processing of documents to obtain visit visas for visiting business partners and HQ guestsKeeping updated on current visit visa rules Arranging airport pick-up and drop-offEnsuring visa delivered to airport, prior to flight arrival of guestsNegotiate contracts and maintain relationship with preferred vendorsOrganize internal corporate events like Staff annual day party, department get-togethers, and off-site training and sales meetingsSupport PR & Events department for the bi-annual mega Business Partners Meeting with visas, hotel & venue booking, menu customization and entertainment coordinationCoordinate with accounts department for invoice payments to vendorsCollate data, prepare and submit monthly report to the ESH department at HQLow value assets register maintenanceIssue prepaid sim cards, data cards and mobile phone as per company policyTrack and ensure all personal calls from company provided cell phones and land lines, are reported to HR department, for deduction from salaryEnsure full compliance to company travel and administration policiesEnsure cost effective service provided without compromising on quality Show less

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  Al Rams Group

  Jun 2014 - now

  Executive Secretary

  Gatekeeper of the CEOMaintaining and checking diariesChecking folders for each department for approval and signaturesManage and arrange travel itinerary through online and travel agency (Inbound and Outbound) for hotel bookings, visas, tickets for CEO and colleaguesArranging airport pick-up and drop-off Compile and maintain travel voucher and recordsNegotiate and maintain relationship with preferred vendorsCoordination with accounts department for invoice payments to vendorsFiling, storing and maintaining all personal records and confidential documentsPrepare confidential and sensitive documentsSchedule meetings, appointments and arrange conference room accordinglyInform concerned person about meeting cancellation or new meetingsPrepare agendas for meetingsReply to all messages on behalf of CEOReceive and relay telephone messagesHandle information request appropriatelyFax, scan, print important documents for record keepingFiling and compiling reports for each departmentArrange pick up for outgoing mail / packagesPrioritize and handle various issues accordinglyRelay CEO directives, instructions and assignments to executives Show less