Johanna Robert

Experience

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  Ortec Environnement

  Mar 2004 - Feb 2006

  Administrative Coordinator

  Taking incoming calls from the switchboard (300 extensions). Greeting visitors. Reception and management of the mail. Dispatching of the internal mail in the services/departments. Responsible for the schedule of the meetings in or out of the company. Dealing with the incoming emails.

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  Lloyds TSB Private International Bank

  Jul 2006 - Dec 2007

  Assistant to Senior Manager

  Filing the paper Keep Mail and preparing the Keep Mail on inquiry for the Risk and Control department using specific software. Managing suppliers and orders.Contract reviewing & updating of annual fees. Book keeping, organising and booking travels for the managing director. Following up with all the building’s maintenance. Assistant to the UK desk for senior relationship managers & marketing department:Compile and formulate correspondence. Maintaining client data, passing orders, accounts opening and closing. Show less

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  Marint Monaco S.A.M.

  Oct 2008 - Feb 2011

  Personal Assistant

  For an international family office, focused on wealth and asset management.Assisting the owner and the accounting, trading and investment departments in a wide variety of tasks.

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  BP - Quad 204

  May 2011 - Dec 2015

  TMS Engineering & Procurement Assistant

  Receive, consolidate RTPs and site-RTPs, distribute to the BP Monaco and Singapore team for review; submit to BP PSCM specialist.Setting-up and maintaining on daily basis technical document registers, hardcopy files of technical documents, interface meetings and schedules. Assist the BP PSCM specialist with editing the RTP and site-RTP responses and Purchase Order Close Outs, VORs, VOs.Liaising with companies' project secretaries for incoming and outgoing correspondence, transmittals, on action tracking monthly meetings, MOM, and reports.Mobilization support – providing support to HR and agency staff coordinators. (work permits, arrival formalities). Organising major events. Show less

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  MEDICI MANAGEMENT LIMITED

  Sept 2016 - Aug 2017

  Office Manager

  For an international family office, responsible for the smooth running of two large properties, overseeing any interior projects, maintenance, dealing with contractors. Recruiting and managing staff for the general running of the property in Monaco and St. Jean Cap Ferrat. Processing payroll and record maintenance of all up-to-date HR files.Keeping detailed and accurate records, accounts, house inventory and consumables list.Ensuring all household and private bills for payments. Importing and exporting luxury goods such as antique furnitures, wine, and items purchased via auctions. Arranging and coordinating complex travel arrangements. Liaising with authority for passport renewals, visas, licences for all travels. Show less

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  International Atomic Energy Agency (IAEA)

  Oct 2017 - now

  Front Desk & Team Assistant