Rachael Reyes, CPP

Experience

• 

  Crew Concepts, Inc.

  Sept 2004 - May 2005

  Base Administrator

   Oversaw all aspects of company accounting. Processed billing and AR; monitor cash flow; process payables; process semi-monthly payroll; and generate company‘s monthly financial statements. Arranged travel for all company personnel. Supported General Manager as needed on special project basis.

• 

  The Amalgamated Sugar Company

  Aug 2005 - May 2009

  Sr Payroll/Accounting

   Processed all aspects of payroll for the Nampa, ID and Nyssa, OR factories. Contributed to design and testing of custom JD Edwards software for payroll. Maintained account reconciliations and journal entries. Performed annual maintenance on chart of accounts as they relate to Maintenance & Repairs budgets. Provided backup coverage for accounts payable and accounts receivable as needed.

• 

  College of Western Idaho

  May 2009 - Sept 2012

  Payroll Specialist

   Manage all data entry and processing aspects of payroll for a semi-monthly pay cycle accurately and on time.  Produce all quarterly and annual filings with Federal and State Agencies. Streamline annual processing of over 1000 W-2’s including implementation of online access for employees. Review, document, and maintain payroll processes and procedures for audit compliance and time/cost reduction.  Develop reports using Business Objects for internal and external department needs. Monitor tax changes and make modifications to tax tables and benefit limits within payroll to ensure compliance. Test software patches for HR module to ensure data integrity and persistence of processes prior to implementation. Coordinate with Human Resources regarding benefits and change information to improve accuracy. Maintain, monitor, and resolve discrepancies for all payroll liability accounts. Assemble, analyze and update monthly, quarterly and annual expense accounts as assigned.  Assist Budget Director in reconcile deficits and transfer budget as necessary. Analyzed and redesigned existing payroll system in 2009 to clean up data and enhance reporting capabilities. Input new AP vendors and solicit for W-9’s to assist accounts payable. Show less

• 

  Riverdale School District 51J

  Oct 2012 - Dec 2014

  HR/Payroll Specialist

   Maintain and administer a system or personnel records that complies with laws, regulations, and Board policies. Compile and assimilate data to prepare and submit assigned ODE annual reports. Maintain HRIS records using Infinite Visions and compile reports from database. Manage hiring process, including position posting, application review, scheduling interviews, reference checks, and collection/processing new employees. Participate in collective bargaining process. Manage all data entry and processing aspects of payroll for a monthly pay cycle accurately and on time. Produce all quarterly and annual filings with Federal and State Agencies while maintaining compliance. Streamline annual processing and balancing of over 200 W-2’s Monitor, and maintain computerized payroll program, including tax tables, and benefits limits to ensure compliance. Maintain, monitor, and resolve discrepancies for all payroll liability accounts, including PERS retirement. Show less

• 

  City of Hillsboro

  Dec 2014 - now

  Payroll Manager

   Manage and supervise daily operations of two Payroll Specialists to provide accurate semi-monthly payroll processing. Analyze, coordinate and maintain payroll database to verify payroll calculations and ensure functionality in compliance with CBA’s, federal and state laws and regulations. Coordinate and analyze payroll data to prepare financial and regulatory required reports, filings and documentation, including compensated absences report for annual audit. Maintain, monitor, audit, balance and report all aspects of PERS retirement in both City ERP system and PERS EDX reporting system including monthly journal entry to balance transactions/withdrawls. Balance and produce FICA, state and federal taxes, payroll liabilities and insurance premium funding. Analyze, maintain and produce over 1400 W-2’s and 800 1095’s annually. Evaluate, research, respond and resolve complex issues and/or reporting requests. Investigate, review and update payroll procedures and practices to increase efficiencies and improve workflows. Conduct performance evaluations, including making hiring, termination, and disciplinary recommendations. Develop and implement staff training ensuring payroll specialists follow City policies and procedures. Manage records in accordance with regulations, City policy and state records retention schedule. Show less