Susan DuBan

Experience

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  IRS Criminial Investigation

  Jul 1980 - Mar 1983

  Secretary

  Perform daily reports and routine correspondence, schedule interviews, train new employees, screen and disseminate phone calls and mail, filing and order supplies.

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  Country Club Restaurant

  Jul 1985 - May 1992

  Secretary

  Accounts receivables/payables, payroll, settle cash drawers, prepare lunch and dinner menus, place vendor order, screen and disseminate calls, sort mail, type routine correspondence and filing.

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  Archdiocese of Philadelphia

  May 1992 - May 2011

  Provided support to personnel with concentration related to compensation and benefits. Duties included tracking the enrollment process for all eligible newly hired employees, forwarded completed medical enrollment and termination forms to carriers, and pension plan enrollment forms to administrators.Completed worker’s compensation claims and long term disability claims to carriers and maintained files. Maintained supply of medical plan packets.Assisted in conducting surveys.Prepared medical plan billings, computed time sheets and time accruals, and tracked receipt of payment for medical coverage. Requested and managed confidential reports from directors for performance evaluations. Show less

  • Executive Secretary

    May 1992 - May 2011

  • Compensation and Benefits Assistant

    May 1992 - Jan 1994
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  The Papal Foundation

  Sept 2001 - Oct 2006

  Financial Consultant

  In addition to the duties and responsibilities above, and at the request of the Archbishop of Philadelphia, assisted the Chief Financial Officer with financial matters relating to the Holy Father in Rome, the Holy See and the Papal Foundation. Duties included, but were not limited to, performing administrative and financial work of a highly confidential nature.Attended Executive Board, Investment Committee, and Audit Committee Meetings; Recorded and transcribed minutes related to highly confidential Foundation matters for distribution to high-level executives. Assisted with preparation and presentation of the Papal Foundation budget and related matters. Independently prepared highly confidential, specialized and recurrent reports. Responsible for screening and disseminating incoming inquiries and correspondence (e.g. visitors, phone, mail, email) and responded to routine inquiries. Arranged hotel and travel accommodations for the Chief Financial Officer and Foundation staff. Show less

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  Cadbury Senior Lifestyles, Cherry Hill

  May 2011 - Jul 2016

  Executive Assistant

  Responsible for the administrative duties including, matters regarding resident needs, Marketing, Dining, Environmental Services, Activities, Security, Assisted Living &Healthcare Center. Serve as a liaison with other Cadbury personnel & residents. Serve as a member of the Associate Executive Director’s management team.Attend & organize various board meetings to take & transcribe minutes on highly confidential matters. Independently prepare highly confidential, specialized & recurrent reports and routine correspondence for the President, Associate Executive Directors & CFO’s signature.Independently prepare all agendas & notes for all meetings for the President & Associate Executive Directors. Responsible for screening & disseminating incoming inquiries & correspondence. Process corporate American Express bills.Maintain Associate Executive Directors calendar without clearance. Responsible for maintaining confidential files, records &processing time sheets.Assist CFO with financial matters as needed.Maintain conference rooms calendar/schedules.Responsible for setting up all teleconference equipment.Assist with preparation of special events.Interface with residents & their families with daily needs & concerns.Maintain contracts for all vendors.Assist Healthcare Administrator with Compliance/HIPAA program.Assist with state survey plan of correction.Responsible for preparation and updating state required disclosure documents.Assist Facilities Director with receiving/tracking/follow up on all work orders; payroll &prepare monthly rotating shift schedules.Responsible for preparation of the fire and disaster manual.Responsible for training staff & residents on fire safety/disaster planning.Assist with fire/medical emergencies.Attend quarterly training meetings with the Office for Emergency Management. Responsible for scheduling all OSHA & other training sessions for staff.Perform various other duties and projects as assigned. Show less

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  Premier Cadbury

  Jul 2016 - now

  Executive Assistant Human Resources Coordinator