Kaitlyn Ruitenberg

Experience

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  Eisenhauer Gallery

  May 2005 - Sept 2008

  Sales Administration Manager

  • Greeted customers and provided information on artists• Obtained customer's information to establish sales relationship• Aided in coordination and set up of exhibitions• Prepared and sent mass mailings to inform clients about upcoming exhibitions• Frequently updated gallery's inventory, mailing list and website*seasonal (spring-fall)

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  Carla Massoni Gallery

  Sept 2007 - May 2008

  Sales Administration Assistant

  • Greeted customers and provided information on artists• Obtained customer's information to establish sales relationship• Aided in coordination and set up of exhibitions• Prepared and sent mass mailings to inform clients about upcoming exhibitions• Updated and organized physical inventories in gallery and storage facilities*seasonal (fall-spring)

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  Ruitenberg Displays Inc.

  Sept 2008 - Jun 2010

  Project Manager - Retail Design

  • Communicated with clients seeking design options for their commercial spaces• Traveled to various locations to perform site surveys for design production• Translated the needs and concerns of the clients to the design staff• Met with clients to finalize design proposals and calculated quotes based on service needs• Coordinated production and installation of projects while offering continued support to the client

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  John Theurer Cancer Center

  Sept 2010 - Apr 2013

  Head Administrator Art Program for Patients

  • Created new art program for entire hospital from initial proposal to conducting five classes per week for patients• Researched, ordered and maintained supplies• Brought therapeutic art activities to patients’ bedside• Assisted marketing team in designing hospital marketing material for on- site ads, social media and mailings• Special Event planning and coordination

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  SEO

  Jul 2013 - May 2014

  Independent Internet Marketing Contractor

  • Worked in sales to gain clients and provided clients with personal customer service• Setup contracts through O-Desk to create branding and logo design, websites, social media marketing and SEO for clients• Administered online blogging through Word Press and input Search Engine Optimization• Maintained constant contact with clients and provided them with website maintenance as well as addressed other needs• Ran search engine optimization and social media marketing ranking reports and sent out to clients monthly Show less

• 

  Norton Museum of Art

  Jun 2014 - Apr 2018

  • Responds to and assists all curators with all administrative tasks, i.e. letter writing, expense reports, completing and forwarding curatorial documents to collectors, etc.• Assists the Director of Curatorial Affairs and Registrar with preparation for Works of Art Committee; includes completing and preparing all paperwork, notifying/recording attendees, taking the minutes of the WOAC meetings, transcribing those minutes, setting up the meeting flow and scheduling in the Master Museum calendar• Works closely with the curators and Finance on budget preparation and implementation • Interacts with museum departments as liaison from the Director of Curatorial Affairs Office; supports activities of the Director of Curatorial Affairs• Project Manager for the Norton Museum Annual Report publication 2016/ 2017• Interacts professionally with the public regarding general inquiries of a curatorial nature Show less • Support the Director’s Office with high priority projects, exhibitions and all facets of museum and business functions• Review and manage exhibition contracts, ensuring that contractual obligations and deadlines were met• Liaise with exhibition designers and guest curators on the order and payment of exhibition materials• Collaborate with the Communications and Curatorial department on management of collateral schedule and museum signage• Project Manager for the Norton Museum Annual Report publications of 2013/2014, 2014/2015, and 2015/2016 Show less

  • Curatorial Assistant at the Norton Museum of Art

    Apr 2017 - Apr 2018

  • Assistant to the Deputy Director

    Jun 2014 - Apr 2017
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  Origin Branding & Retail Design

  Apr 2018 - Mar 2022

  Head Project Manager
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  Retail Fluent

  Jul 2021 - now

  Head Project Manager

  • Communicates with clients seeking design options for their commercial spaces• Travels to various locations to perform site surveys for design production• Translates the needs and concerns of the clients to the design staff• Meets with clients to finalize design proposals and calculates quotes based on service needs• Coordinates production and installation of projects while offering continued support to the client