Patricia Shea, PMP

Experience

• 

  Clearview Cinemas

  Jun 1998 - Feb 2004

  Concessions Associate

  Cross trained in all aspects of entry level theatre service employment, including, but not limited to: concession, box office, usher, cleaning theatres, inventory, cash handling, and training new employees. Duties included skills in customer service, sales, organization, computer systems, and data entry.

• 

  Pocantico Hills Central School

  Jul 1998 - Aug 2002

  Primary Arts and Crafts Director (Seasonal)

  Directed an arts and crafts program for Pre-K through 2nd grade, managed a budget, made numerous public presentations, prepared craft activities according to each grade level’s skills, supervised an assistant teacher, created and supervised activities twice a week for the upper level campers (3rd through 6th grade), developed and organized one special activity day per summer with games and prizes, organized classroom space at the beginning of each summer and packed it away at the end. High level of organizational skills and extreme patience exercised on a daily basis. Show less

• 

  Hawthorne Brothers Tree Service

  Sept 2003 - Jan 2004

  Accounts Payable Associate (Temp)

  Accounts Receivable and Payroll using Quickbooks for a company of 25 employees, communicating with vendors and customers, Data Entry & Filing of customer service dates and service contracts.

• 

  AFI Architectural Glass and Metal

  Mar 2004 - Jul 2004

  Contract Estimator

  Reading blueprints for glass and metal indicators, measuring and calculating necessary materials and labor, communicating with glass and metal manufacturers and general contractors, writing and submitting bid proposals after approval from supervisor.

• 

  Record Review

  Apr 2005 - Aug 2010

  Journalist

  Research news article topics and attend various meetings and events to record information, take photos, and interview people, after which, writing clear news articles based on facts collected. Work on a weekly deadline and receive assignments and submit work invoices by email.

• 

  Mount Kisco Child Care Center

  May 2005 - Sept 2007

  Administrative Assistant

  Multi-line phone system, filing, faxing, copying, taking applications, data entry using Procare school records data managment software, creating and submitting tracking reports to federal agencies, creating informational panflets and flyers for fundraising events, mailings, security, order office supplies, special projects, other general office duties as required.

• 

  Slate Media Inc

  Oct 2007 - Apr 2008

  Production Coordinator

  National Travel and meeting scheduling, copy writing, appointment setting, advertising sales, reasearch, working directly under company CEO, communicating with TV stations, on site production coordinating, heavy travel.

• 

  Avatar Property & Casualty Ins

  Jun 2008 - Sept 2008

  Receptionist

  Heavy Phones on a multi-line system, managing electronic filing system, customer service, creating forms, mailings, other general office duties.

• 

  Freelance

  Mar 2009 - now

  Resume Writing (Freelance)

  Re-formatting and re-writing resumes and cover letters, as well as helping clients with LinkedIn profiles, connections, recommendations, and applying for jobs. I have also put together a media packet for a public speaker that included articles, reviews, and other relevant materials.

• 

  Rummi Inc

  Mar 2009 - Apr 2009

  Fundraiser

  Call and visit local businesses to ask for donations for a children's television show that emphasizes education. Included phone sales and travel using a personal vehicle.

• 

  Specialty Promotions

  Sept 2009 - Apr 2010

  Office Manager (Part Time)

  Process orders for business promotional materials, proof material imprints, electronic correspondence, vendor and customer relations, invoicing, data entry, electronic record keeping, payment processing, financial reports, paper filing, organization of office and supplies. Additionally, I prepared tax returns to be reviewed by a licensed tax professional using Lacerte tax preparation software.

• 

  ActionCOACH

  Feb 2010 - Sept 2010

  Administrative Assistant

  Assisting the Owner of the franchise, organizing presentation materials, special events registration, marketing and sales, correspondence, customer relations, invoicing, data entry, A/R and A/P using QuickBooks Pro, office systemization, updating social media and internet site management.

• 

  Westchester Institute For Human Development

  Sept 2010 - Mar 2011

  Executive Assistant

  Main job duties included, but were not limited to: Assisting the Director of Development in fundraising, organizing presentation materials, special events registration, marketing, correspondence, constituent relations, scheduling and calendar management, data entry and database management using Raisers Edge, statistical and financial reports, and office systemization. Other duties included: Assisting the COO in calendar management and scheduling, as well as managing conference room scheduling for the entire facility and interdepartmental communications. Show less

• 

  Stepping Stones Foundation

  May 2011 - Sept 2012

  Administrative Assistant

  Assisting the Executive Director of the not-for-profit historic preservation foundation, organizing presentation materials, special events registration, correspondence, customer relations, data entry using BasicFunder, and office systemization, as well as tours of the property and management of the Welcome Center Gift Shop Inventory, sales staff, and volunteers.

• 

  Mt Kisco Honda

  Sept 2011 - May 2012

  Receptionist

  Answering phones and directing calls, taking messages, using over head paging system, printing reports, taking attendance, and typing letters when necessary.

• 

  Dominican Sisters Family Health Services

  Sept 2012 - Dec 2014

  Development Assistant

  Assist in fundraising for a non-profit healthcare agency. The focus of duties include, but are not limited to: database management with Raiser's Edge, fundraising and constituent tracking, event planning, PowerPoint presentations, proofing marketing materials. Also travel and expense reporting, calendar management, and other various basic office tasks.

• 

  Northern Westchester Hospital

  Dec 2014 - Nov 2015

  Development Associate

  Gift Processing with Raiser's Edge, fundraising and constituent tracking, donation entry, acknowledgement letters, as well as other office duties such as calendar management for multiple conference rooms, and coordinating catering and IT for meetings. NetCommunity (Luminate) E-blast and Web Page building for events and appeals, and tracking and reporting open and response data to emails.

• 

  Blue Tulip Chocolates

  Dec 2015 - Feb 2020

  Production Assistant

  Assist in making and packaging artisan chocolates for custom orders and in-store sales, during the busy chocolate seasons, such as Christmas and Easter, as well as for other special orders during the year. Duties include but not limited to: rolling truffles, powder coating chocolates, adding stripes or small flourishes to chocolates made by the owner and staff, and packaging chocolates in boxes or bags, adding marketing stickers, tags, and bows to custom orders, for both shipping and in-store pick-up. I have also assisted in distribution and marketing at festivals during the fall season, and made referrals for private clientele purposes. Show less

• 

  Friends of the Israel Defense Forces (FIDF)

  Dec 2015 - Feb 2016

  Data Entry Associate (Temp)

  (Temp Position) Enter donations into Raiser's Edge using batch system and account entry criteria determined by Finance Department. Mail merging acknowledgment letters using excel spreadsheets exported using a query from Raiser's Edge and merging to Word Templates. Scanning documents to file.

• 

  NewYork-Presbyterian Hospital

  Mar 2016 - now

  Project Management Professional (PMP)Project manage architectural signage projects, relating to donor recognition, across 12 NewYork-Presbyterian Hospital campuses and buildings, including, but not limited to: Developing appropriate value based pricing and space management based on architectural floor plans, developing project budgets, contracting designers, RFPs for installation specialists and manufacturers, naming opportunity reporting and record management using Salesforce and SmartSheets, site surveys for location plan review and management of final signage installations, materials delivery and installations calendar management, vendor communications, interdepartmental communications, assisting Gift Officers, the Manager of Donor Recognition, VP of Operations and Strategy, and other staff and executives across multiple hospital departments.Additionally proficient in research and reporting, as well as training new staff members in the donor recognition data module, processes and procedures. Show less Assist in managing the donor recognition process across various NewYork Presbyterian Hospital campuses, including, but not limited to: Developing appropriate value based pricing and space management based on architectural floor plans, developing project budgets, contracting designers, installation specialists and manufacturers for architectural signage projects, invoice processing, quarterly signage audits, naming opportunity reporting using RecoTrax and Blackbaud (BBEC), site visits for placement review and management of final signage installations, material delivery and installations calendar management, vendor communications, interdepartmental communications, assisting Gift Officers, the Manager of Donor Recognition, Senior Executive Director of Operations, and other Development and Operations functions as needed. Show less

  • Field Coordinator

    Aug 2024 - now

  • Donor Recognition Coordinator

    Jul 2022 - Aug 2024

  • Donor Recognition Associate

    Mar 2016 - Jul 2022
• 

  BrewReps

  Aug 2016 - Jun 2018

  Representative

  Helping the owner of BrewReps to represent the interests of a number of breweries in the Hudson Valley. Duties include, but are not limited to: traveling, marketing, handing out samples at regional events, tapping kegs using both leland taps and jockey boxes, as well as speaking to the taste, origin, and availability of the products.

• 

  Twin Fork Beer Co.

  Oct 2017 - Aug 2022

  Representative

  Represent Twin Fork Beer Co. at Festivals, as well as in-store beer tastings, and restaurant tap takeovers. Travel to multiple locations in Westchester, Putnam, Orange, Dutchess, and NYC, occasionally carrying sales materials and merchandise for tastings and other events. Formulate sales leads to inform the owners of possible places that might want to sell Twin Fork beer, or are looking to stock up on other styles of beer that are in production.

• 

  Sarene Craft Beer Distributors, LLC.

  Jun 2018 - Mar 2020

  Representative

  Represent a variety of craft beers and ciders at Festivals in Westchester, Putnam, and Dutchess counties. Distribute promotional items and sales information.

• 

  Things Seen and Unseen: A Story of Friendship

  Jun 2020 - now

  Publishing Coordinator

  Coordinating the publication and marketing efforts of the book, "Things Seen and Unseen: A Story of Friendship" and "Knuckles de Medici, Beagle Exorcist" by Aloysius Andrew Widziewicz. Contracted vendors for the cover art and editing for the print and Kindle versions, as well as the voice over actor, audio editing, and background music to the audio version on Audible. Personally uploaded, formatted, and painstakingly reviewed all files for publishing through Amazon.com. Developed and managed all social media marketing, through Facebook, Twitter, TikTok, and YouTube, as well as advertising on Amazon.com and GoodReads, and Email blast marketing with Press Releases and media content. Two bookstores, and one library, in the local Nyack area physically carry copies of the printed book "Thing Seen and Unseen...", and there has been efforts to pitch the book to multiple other locations for display and distribution. "Knuckle de Medici...." was release on Nov 11, 2024 and marketing is underway.Currently working towards representation for another book by sending query letters and other collateral as required by publishing agents. Show less