Monica Stockenstrom

Experience

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  Kensington Electrical Wholesalers

  May 2010 - Apr 2016

  Bookkeeper & Payroll Administrator

  • Load EFT Payments for authorization• Accurately capture all receipts & payments in the cashbook • Accurately reconcile cashbooks to bank statement • Accounts receivable and accounts payable recons • Process credit notes, Process Journals• Effectively follow up queries and note differences are sorted as soon as possible• Collection of overdue accounts• Complete and submit bi-monthly VAT returns• Complete and submit monthly PAYE • Weekly wages and monthly salaries captured on VIP• Ensure that operating costs are kept to a minimum• Open new account receivables and obtain trade references • Process payroll by established deadlines• Stock take Show less

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  Ramfab Industrial (Pty) Ltd.

  May 2016 - Jul 2016

  Bookkeeper

  • Accurately process entries for two companies• Reconcile cashbooks to bank accounts• Process entries to Petty Cash • Reconcile Petty Cash cashbook• Process EFT payments on internet banking• Generate cash flow for Management daily• Process Invoices for two companies• Capture supplier invoices and reconcile creditors • Resolve any queries on accounts timeously • Process any necessary journals and adjustments • Relevant filing • Generate accurate Age analysis for Management • Daily banking• Process all necessary journal entries - Salary journals, depreciation, accruals• Reconcile Balance Sheet Accounts• Monitor Income Statements for inaccurate postings• Monitor the expense accounts monthly Show less

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  Fentech

  Nov 2016 - Jun 2018

  Bookkeeper

  • Accurately process entries for three companies• Reconcile cashbooks to bank accounts• Process invoices for three companies• Ensure Creditors has been accurately reconciled and Age Analysis balanced to the GL control account• Resolve any queries on accounts. • Process any necessary journals and adjustments • Generate accurate Age analysis for Management

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  CZ Electronics

  Jan 2019 - Mar 2020

  HR and Payroll Officer

  • Manage the full payroll function and payroll-related accounting function for all employees on VIP• Completion of monthly returns and bi-annual tax certificates for staff and statutory reconciliations for the group.• Maintenance of relevant personal records of employees.• Monitor and maintain weekly hours/timesheets using inhouse clock in software• Confirmation finalization of overtime and weekly hour’s approval with supervisors/managers of department• Process payroll by established deadlines• Issue payslips monthly• Update employee records by recording changes including loan payments, salary increases etc• Electronic and manual filling of documents• Process new employees or terminations• Prepare and print payroll reports of earnings/deductions hours worked Show less

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  Galway Property Management

  Jun 2020 - Sept 2020

  Bookkeeper & Property Management

  Processing sales invoices, receipts, and payments. • Developing a system to track the company’s financial transactions by creating a chart of accounts and a set of clearly defined bookkeeping procedures and policies on QuickBooks• Verification, allocation and posting of transactions to maintain subsidiary accounts. • Balancing the general ledger through the preparation of a trial balance. • Enforcing company adherence, filing reports, and advising management on the necessary actions. • Preparation of invoices and Statements. • Preparation of the Profit & Loss sheets for your company’s annual accounts. Show less

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  Chanelle Pharma

  Mar 2021 - Dec 2021

  Accounts Payable Administrator (High Volume)

  • Work effectively as part of a team working to achieve the goals of the Accounts Payableteam• Ensure all supplier invoices are processed appropriately using the correct channels toroute/process invoices• Ensure all stock invoices are matched correctly to GRN’s - 3 Way Match• Ensure non-stock invoices have an appropriately approved purchase order generated.• Ensure creditor reconciliations are completed on a timely basis and that reconciling itemsare resolved timeously. Supporting regular A/P payment runs (EMEA)• Provide cover for fellow colleagues in periods of absence.• Effective communication with business stakeholders and/or suppliers regarding invoice status, approvals, discrepancies and expected payment dates• Liaise with colleagues in the Procure to Pay chain to resolve issues, provide feedback on anomalies and identify opportunities for improvements.• Work cross-functionally with other finance colleagues to streamline the Procure to Pay process• Ensure there is no manual circumvention of controls that the Delegation of Authority is• followed and that any instances of non-compliance are investigated, and loopholes closed off• Provide training and constant feedback to other business users as to the correct procedures to be followed for invoices to be processed• Actively identify opportunities to streamline the workflow process and reduce the administrative burden Show less

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  Health Service Executive

  Jan 2022 - Jun 2022

  Clerical Officer

  • Ensure deadlines are met and that service levels are maintained• Ensure accurate attention to detail in own work and work of team• Use appropriate technology to ensure work is completed to a high standard• Ensure that archives and records are accurate, maintained confidentially and readily available to the appropriate authority • Ensure line management is kept informed of issues • Support, promote and actively participate in sustainable energy, water, and waste initiatives to create a more sustainable, low carbon and efficient health service• Create and maintain a positive working environment among staff members, which contributes to maintaining and enhancing effective working relationships• Promote co-operation and working in harmony with other teams and disciplines• Embrace change and adapt local work practices• Excellent MS Office skills to include, Word and Advanced Excel to include data analytics, creating pivot tables, sorting, and filtering of large volumes of data• Knowledge and experience of using email system and other ERP systems effectively• Manage staff rostering • Process Payroll, subsistence, and social welfare payments to staff• Checking and validating the submission of data in relation to RTC, ADB and other payroll related systems• Promote, facilitate, and implement process improvements within the department• Experience of managing large volumes of data and using this information to prompt and aid decision making • Experience of professional writing and creation of documents such as reports, minutes, etc.• Close contact tracing for Covid 19 Show less

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  Allpro Services

  Jul 2022 - Jan 2023

  Accounts Assistant

  • Verification, allocation, and accurate posting of transactions • Implemented new structures to assist with the productive operating of the accounts department, implemented the Purchase to Pay policy• Reconcile cashbooks• Raise Purchase Orders• Ensure creditors has been accurately reconciled and age analysis balanced to the GL • Resolve any queries on accounts timeously • Manage a busy inbox• Generate accurate age analysis for Management • Assist with debtor management• Manage the day-to-day processing of 17 direct provisional centres and ensure all vendors are paid timeously• Cost Accounting• Prepare summaries for invoicing and facture invoices weekly.• Monthly reconciliations• Fleet management for 20 company vehicles• Assist payroll department with manual payroll of 600 operatives, all payroll timesheets are recorded on excel. Create formulas to control and manage large volumes of data• Complete and submit social welfare forms Show less

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  Citylink Ireland

  Apr 2023 - Nov 2023

  Finance Assistant

  • Provide financial, operational, and analytical support to various company departments to ensure efficient costings are reported• Manage and monitor cost data, including master data, for accuracy and proper linkage to management reporting.• Assisting with month end close where necessary.• Processing of A/P invoices, - Trade and Intercompany• Supporting regular A/P payment runs (EMEA)• Invoice filing• Weekly cash reporting• Processing and reporting of expense claims• Support bank reconciliation process• Processing of A/R invoices• Create new customer accounts on ERP system• Release customer orders from credit hold• Office cash management and reconciliation Show less

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  Queen of Clean Services

  Nov 2023 - Apr 2024

  Bookkeeper

  Record and categorise financial transactions, including but not limited to sales,purchase, expenses and payroll for all companies within the group• Maintain accurate and up-to-date financial records using accounting software and spreadsheets• Reconcile bank statements, credit card statements for all companies within the group• Prepare and issue invoices to customers, follow up on overdue payments and maintain an accurate database• Manage accounts payable and accounts receivable ensuring timely payments and collections• Process payroll, including calculating and recording employee hours, deductions and taxes• Assist in preparation of financial reports, including profit and loss, balance sheets and cashflow statements• Ensure compliance with local state and federal tax regulations and tax filings• Maintain an organised filing system for financial documents• Implement new structures and systems to assist with the productive operating of the accounts department Show less

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  Eire Bookkeeping Solutions

  Jan 2024 - now

  Self Employed