Xinye Zhao

Experience

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  20C Topman Training School

  Jun 2014 - Mar 2015

  Assistant to Senior Manager

  Greeting visitors and assisting senior manager to meet clients.Typed documents, includes emails and memo , sending reports weekly to senior manager.Maintained utmost discretion when dealing with sensitive topics of clients. Scheduled and coordinated meeting, appointments for senior consultant. Opened, sorted and distributed incoming messages and clients’ information.

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  Chengdu Huawei Stock Lt, Company

  Jul 2015 - Feb 2018

  Handling domestic and international reservation, saving ¥15,000 in flight and accommodation expenses annually.Preparing projects and sales reporting, sales analysis spreadsheets, inventory spreadsheet, travel expenses budget book .Managing and updating clients and projects information in CRM, improving project completion rate by 20% annually.Performed sales responsibilities, includes inventory control, order and contracts preparation, sales feedback, and providing weekly reports to managers. Responsible for sales projects in fifteen locations, totally did ¥35 million in sales for 2 years.Preparing and updating powerpoint for every new models of product demonstration and instructions.Applying to CE certificates for new product, saving ¥20000 in the project. Conducted new hire training of up to 2 people at time. Show less

  • Sales assistant

    Jun 2016 - Feb 2018

  • Administrative assistant

    Jul 2015 - Jun 2016
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  Chengdu Kangxunda Stock Lt, Company

  Mar 2018 - Feb 2019

  Personal Assistant

  Ensure and maintain confidentiality of all documentation, including contracts, proposal and business reports.Coordinating communications, events and follow up on requests of wholesalers. Participating training and travel for business events for new product line, preparing new products training for salesmen.Perform a variety of accounting activities, such as preparing check requests, expense reports, purchase orders, and invoices each week

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  VISTRA Luxembourg Sarl

  Aug 2019 - now

  Administrative Officer

  • Provide administrative assistance to the corporate counsel and senior managers, handle incoming emails and maintaining the relationship with clients.• Handle portfolio of client requests regarding transactions/statutory and outflow.• Work in close collaboration with team members, law firms, auditors, tax advisors and other relevant parties.• Organize translation, legalization, notarization and apostilles of corporate documents.• Update and maintain statutory records, update on RCS and RBE, including update and change address, managers, auditors, financial reports, UBO, etc.• File annual accounts on eCDF and RCS.• Handling VAT return by collecting package of GL, TBs and invoices, prepare corporate tax return and withhold tax return to send to tax authorities.• Assist accountants by providing invoices and bank statements on daily bases.• Provide KYC support and maintain KYC documentation annually with bank, including BCEE, RBSI, SG, CITI etc.• Draft/review BoM, EGM and AGM accordingly for clients, following up with signatures, filing updated statutory .• Prepareanduploadtransactionsandpaymentonmultiline,multiple bank system (SG Bank, RBSI, DB, EDB, BCEE, CITI, Raiffeisen, Alpha, BNP) and preparing payment instructions copies, MTCs. Update the invoice tracker of transactions.• Create new bank account access for team members.• Review/finalize the invoices and fee profile for clients. Collectingdebt of outstanding invoices.• Handling liquidation projects of clients, drafting liquidation budgets. Show less