Sally Chacon

Experience

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  Hispanic Scholarship Fund

  Feb 1994 - Sept 2000

  Scholarship Program Coordinator

  Administer scholarship programs for top donors such as The Coca-Cola Foundation, Hewlett-Packard, Lilly Endowment, Inc., and Department of Energy (DOE. Perform research and market through colleges and universities to recruit students for special criteria grants. Maintain alumni records through Access database. Organize student and alumni tracking/filing system and create financial reports for grant proposals and program summaries. Represented fund and educate on types of scholarships available at local colleges. Train, supervise and delegate activities to seasonal volunteer staff. Show less

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  Buck Institute for Research on Aging

  Oct 2000 - Nov 2009

  Provide statistical monthly reports to Chief Financial Officer and for incorporation into fiscal year projections. Develop and assess proposal budgets related to grant opportunity announcements and guidelines. Review Federal, Foundation and Corporate grant proposals for accuracy and conformity with funding agency guidelines. Implement and manage shared working folders, multi-user grants calendar, grant filing system and department website. Work with Sponsored Research Manager and Compliance Director to update internal policies and compliance forms as they relate to grants. Maintain complex grant records database in Access and publish reports for Institute, federal and other funding sources. Show less Provide high-level executive and administrative support to Vice President of Finance/Chief Financial Officer. Prepare agenda and materials for Finance and Audit Committee meetings involving Board of Trustees and Executive Staff and draft minutes for approval and distribution. Collect departmental budgets and format for incorporation into fiscal year budget reports. Assist with distribution of quarterly financial statements and preparations for yearly audit. Serve as liaison between Faculty and Grants Office and assist Sponsored Programs Manager with the coordination of grant proposals. Laboratory Coordinator Position: Provide administrative support for multiple Faculty and their research laboratories. Primary function was to prepare, submit, and track all grant proposals. Assist Faculty and their staff with all aspects of publication submissions, organization of national/international conferences, and event registration/travel. Show less

  • Senior Grants Associate

    Jan 2009 - Nov 2009

  • Executive/Lab Coordinator

    Oct 2000 - Jan 2009
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  US District Court

  Nov 2009 - Nov 2014

  Administrative Specialist/Project Management

  Provide high-level executive, administrative, and technical support to the Chief Deputy of Administration.Manage project portfolio to support and track a variety of administrative projects/functions while maintaining compliance with internal controls, government requirements, regulations and policies. Serve as a liaison between court unit executives, judges and external agency representatives. Review all correspondence and authorizations for approval and signatures. Organize and coordinate workshops, conference calls, travel, interviews and events. Show less

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  Girls on the Run Sonoma County

  Jan 2013 - Jan 2015

  Board Member
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  Sonoma County Office of Education

  Nov 2014 - Oct 2015

  Regional Program Coordinator

  Provide professional administrative support functions to implement program standards and regional goals. Assist with communication, program evaluation, state monitoring and reporting, budget development and management, regional office management. Act as the liaison with staff, districts/schools, community members, university partners, governmental agencies, and regional consortium constituents. Independently plan, organize, research, directs and coordinate a wide variety of high-quality and diverse administrative services and special projects. Provide administrative and executive support to the Regional Program Director. Show less

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  Marin County Office of Education

  Oct 2015 - now

  Assistant Project Manager

  Provide direct support to the Deputy Superintendent in the planning, coordinating, and organization of a variety of complex projects under General Operations. Provide leadership in staff development activities while working as part of a division team that involves the implementation and finalizing of projects according to MCOE policies and procedures. Establish and maintain cooperative relationships with outside groups and act as the primary liaison with staff, department directors, districts/schools, community members, and others. Work with inter departments on the marketing of professional development workshops and website updates. Show less