Fabienne Ayoub

Experience

• 

  City Films

  May 2019 - Nov 2019

  Administrative Assistant

  - Executed clerical support including answering phone calls, scheduling appointments, and taking minutes of meetings;- Contacted suppliers and followed-up on purchase process and delivery of clients' gift packages;- Maintained track of stocks, obtained quotations from suppliers, and purchased company's stationary and goods;- Conducted market assessment and organized meetings with hotel representatives for closure of new agreements;- Provided logistical support in travel arrangements, hotel booking, booking of venue and airport transfer, and followed-up on service delivery; Liaised with stakeholders including banks, suppliers and freelancers for check payments;- Maintained updated physical and electronic filing of clients' documents, files and personal information. Show less

• 

  Ibrahim Najjar Law Firm

  May 2020 - Sept 2020

  Legal Intern

  - Participated in weekly and periodic meetings on case update and action plan, and drafted minutes of meeting;- Created a structured and organized record of proceedings, facilitating future reference, implemented effective follow-up procedures;- Maintained up-to-date documentation and secure filing of legal cases;- Prepared 3 researches based on international legal framework and followed-up on case file for international dispute;- Translated legal documents from Arabic to French, and vice versa. Show less

• 

  Chez Simon- Restaurant

  Sept 2020 - Aug 2021

  Executive Consultant

  - Planned, executed and monitored 3 events, within budget, leading to 30% increase in sales and 50% social media engagement boost;- Collaborated with suppliers (good stores, printing house, social media agency), contractors (carpenters, electricians) and internal staff for the planning of logistics of all events; - Updated all staff contracts in accordance with new regulations, based on meetings with the CEO, HR/Admin and labor inspection officer;- Reviewed and negotiated 2 agreements with partners facilitating their successful closure;- Created offline filing tools ensuring secure and smooth access to staff legal documents and sensitive information. Show less

• 

  United Nations Human Rights

  Sept 2021 - Feb 2022

  Human Rights Intern

  - Reported on human rights violations in the MENA region through media monitoring;- Compiled quantitative and qualitative data and kept database up-to date;- Assisted in preparing a monthly review to give an overview of the human rights situation in assigned countries for inclusion in the office’s monthly report;- Prepared internal and external reports and researches on the work of the Regional Office.- Assisted associates in planning advocacy events in coordination with civil society organizations and public institutions;- Co-organized roundtables, trainings, and capacity buildings for internal staff and local stakeholders;- Translated documents, communications and deliverables from Arabic to English and vice versa; Show less

• 

  SALAM DHR

  Mar 2022 - May 2022

  Executive Legal Associate

  - Organized 5 events with key stakeholders, including civil society organizations (CSOs), UN associates and representatives;- Took the lead in the communication with the regional office for the organization of events and regularly provided updates on work progress;- Led on the recruitment and capacity building of 5 interns;- Created secure filing of sensitive information, communications, and cases files;- Drafted and submitted reports on human rights situation in the Gulf countries. Show less

• 

  INTERSOS - Humanitarian Organization

  May 2022 - Sept 2023

  Project Officer

  - Prepared, reviewed and maintained work plan and related budget forecast, and ensured quality control of deliverables through monitoring staff and consultants’ execution of services;- Created a unified expense report for all bases in collaboration with administration and finance units;- Liaised with logistics and supply chain departments on purchase of goods; Prepared relevant purchase requests and ensured effective filing, documentation and records of project expenses and receipts;Received, checked and inspected goods/services delivered by suppliers;- Represented the organization in 16 working group meetings; Organized internal meetings, hosted workshops involving 8 partners and drafted minutes of meetings;- Compiled qualitative and quantitative data on online interface and performed regular check-up on quality of data;- Drafted and revised donor reports highlighting program and financial plans progress; Translated correspondence from/to Arabic and English;- Prepared communication materials (including flyers, brochures, banners, and cards) and collaborated with suppliers for the printing execution. Show less

• 

  Danish Refugee Council / Dansk Flygtningehjælp

  Sept 2023 - Jun 2024

  Project Officer (Legal)

  - Assisted Project Manager in preparing work and financial plan for project activities and followed up on quality implementation within budget;- Performed administrative tasks on the platform interface (Dynamics 365) for implemented activities such as keeping track of attendance recording and online documentation; updated and maintained secure filing of hard copies of cases inside work unit;- Coordinated with logistics and safety departments for access approvals and movement plans;- Submitted purchase requests for needed stationary and refreshments while meeting budget constraints;- Processed expense reports for experts including consultants and submitted expense reports for service delivery under work unit;- Coordinated with local authorities, implementing partner, and internal units for the delivery of project activities within timeline;- Liaised with relevant stakeholders for collaboration on joint activities;- Conducted satisfactory surveys including base-line and end-line for 350 individuals on service delivery;- Referred 650 cases through Referral Information Management System (RIMS) to internal and external units and followed up on assistance;- Submitted monthly, quarterly, and ad-hoc reports through internal reporting tools on shared drive (AIRT, IPT, GMM) and discussed project progress in grants management meetings;- Regularly updated the best practices and service mapping sheets on SharePoint;- Reported and followed up on main protection updates;- Represented the organization in inter-agency working groups. Show less