Carol Kaburu Virtual Assistant.

Experience

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  Urban Eatery Restaurant

  Jan 2015 - Jun 2015

  Stores and logistics assistant(internship)

  As a Stores and Logistics Assistant intern at Urban Eatery, I gained invaluable experience in inventory management, procurement, and logistics within the foodservice industry. My main responsibilities included ordering, receiving, and tracking inventory for various perishable goods, dry goods, refrigerated products, and dairy items. I ensured that stock levels were well-maintained, reordered on time, and that FIFO and LIFO inventory methods were strictly adhered to.Additionally, I supported the logistics team in coordinating timely deliveries and ensured all products were accurately recorded in the back-end inventory management system. I also worked closely with suppliers to ensure that products met quality standards and were delivered on time, contributing to the restaurant’s efficient operations.Key Achievements:Gained hands-on experience in inventory management and stocktaking.Developed strong communication and interpersonal skills while managing supplier relationships.Contributed to better stock accuracy and the implementation of inventory management best practices. Show less

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  National Organisation For Peer Educators

  Aug 2015 - Sept 2016

  Procurement Assistant

  During my time with the National Organisation for Peer Educators, I was responsible for managing procurement functions for various projects and office supplies. I handled the preparation of tender documents, supplier prequalification, and conducted site visits to source suppliers for office and project materials. I also managed inventory control, ensuring that all supplies and equipment were delivered on time and tracked accurately.I supported the finance department by preparing detailed procurement reports and performing invoice reconciliation. My role also required managing logistics for staff travel and event coordination, including booking and organizing conferences and trainings. Through this role, I honed my ability to work within tight deadlines, coordinate multiple activities, and improve operational efficiency across departments.Key Achievements:Developed strong supplier management skills and built an effective supplier database.Successfully coordinated logistics for international and local staff travel, ensuring smooth execution of programs.Improved procurement processes, leading to more timely and cost-effective sourcing for the organization. Show less

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  Generics africa ltd

  Oct 2016 - now

  Procurement Assistant and tele sales executive

  In my dual role as a Procurement Assistant and Telesales Executive, I manage the procurement of pharmaceutical goods, medical supplies, and consumables, both locally and internationally. I am responsible for analyzing tender documents, assessing supplier quotations, and negotiating favorable terms with vendors. I work closely with suppliers to ensure that contracts align with company requirements and standards, and I maintain accurate procurement and financial records through the PharmCore ERP system.Additionally, I handle the logistics of importing goods, including coordinating with regulatory bodies such as PPB and KEBS to secure necessary licenses and certifications. I manage the entire process of product sourcing, invoicing, and shipping logistics, ensuring that every order is processed on time and within budget. My role also involves tele-sales, where I maintain customer relationships, invoice orders, and provide post-sale support.Key Achievements:Successfully streamlined the procurement and invoicing process, resulting in faster turnaround times.Contributed to the company's growth by sourcing high-quality products at competitive prices.Played a key role in maintaining stock control and ensuring compliance with safety and regulatory standards. Show less

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  TribeMed Africa Company ltd

  Jan 2023 - now

  Procurement Manager

  As the Procurement Manager at TribeMed Africa, I lead the end-to-end procurement process, ensuring that the company’s supply chain runs smoothly, cost-effectively, and in compliance with all relevant regulations. My key responsibilities include managing supplier relationships, overseeing procurement operations for pharmaceuticals and medical equipment, and ensuring the efficient and timely delivery of goods and services. I am heavily involved in supplier negotiations, cost optimization, and maintaining stringent compliance with regulatory bodies such as the Pharmacy and Poisons Board (PPB) and Kenya Bureau of Standards (KEBS).My role also requires in-depth coordination with various internal teams, including finance and logistics, to streamline operations. I oversee the full purchasing cycle, from sourcing to contract management, ensuring that the products meet the company’s standards while adhering to the required quality controls. My strategic approach has helped improve procurement procedures, reduce costs, and ensure timely product availability, all while maintaining high levels of stakeholder satisfaction.Key Achievements:Led successful supplier negotiations that resulted in cost savings and improved contract terms.Implemented more efficient stock control measures, contributing to reduced inventory costs and better forecasting.Maintained compliance with local and international regulatory requirements, ensuring smooth imports of critical goods. Show less