Xavia Jacobs

Experience

• 

  MTN

  Jun 2009 - Jul 2010

  Senior Administrator

  • Liaise with other MTN Departments on support administration issues arising from activities• Follow up paper trials of invoices, expense claims and oracle requisitions• Administration and submission, including follow up of all expense claims• Ordering, receiving and management of office supplies and stationary• Responsible for managing • Creating and distributing general correspondence • Memos • Internal team notices • Attend to department guest and delegates in a professional and efficient manner• Communicate relevant information from internal and external parties, ensuring that the right communication gets to the right person at the right time• Screen and deal with enquiries and queries informs affected parties there of or HR• Typing and co-ordinating of files for meetings, reports presentations and other documentation• Co-ordinate the management of diaries and update appointment calendars for General Manager and team activities• Filling and database entries of documents• Act as facilitator for departmental and other meetings, this may include • Minute taking, • Typing • Supplier Performance Measurements Coordinator• Arranging appointments with suppliers • Booking of assessors calendars• Consolidating of scorecards • Black Economic Empowerment Administrator Show less

• 

  Samsung Electronics

  Jan 2012 - Jan 2012

  Human Resource Administrator

  • Enjoys and is able to work as part of a small team• Flexible approach to work,• Appreciates that projects need to be completed, methodical approach with an ability to• work under pressure• Uses judgement to know when to ask for help and guidance• Uses own initiative and can work independently• Takes responsibility for own work• Proficient use of all Microsoft programmes• Organisational skills• Records information accurately• Pays attention to detail• Understands and implements processes• Good level of numeracy• Makes good use of the opportunities to develop within the role• Builds appropriate professional, friendly and accessible relationships with employees and• line managers• Resilient and able to work in an organisation that is undergoing change due to development• and growth.• Appreciates and understands the need with confidentiality in dealing with all HR and• training issues Show less

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  Samsung Electronics

  Apr 2012 - now

  HR Administrator

  To provide day to day HR administrative support and contribute to the long‐term developmentOf the HR function in particular during an initial period of recruitment, development and growth.• Provide all recruitment administration support• Ensure all criminal record checks are carried out fully and in a timely manner• Manage the new joiner process from offer letter through to joining instructions and• induction• Provide HR support and advice to employees and line managers, explaining policies and• procedures in a timely and effective manner• Handle maternity, paternity, adoption and parental leave processes and queries• Handle health and safety processes and queries• Assist in the development of HR policies and procedures• Contribute to HR projects such as introducing a new induction programme• Administer the performance management system• Enter data into the HR system so that accurate records are maintained,• Provide data for and prepare management information reports• Liaise with payroll• Manage the absence recording system• Manage the holiday recording system• Administer the probationary review periods• Maintain and develop the personnel filing system• Manage the leaver administration process• Provide support in investigations for disciplinary and grievance procedures• Assist the HR Officer with the development and maintenance of human resource policies• and procedures• Provide HR administration support to the HR Officer and the finance and business director• Carry out any other reasonable ad hoc duties in order to support the HR department• Undertake other duties as directed by line managers commensurate with the post Show less