Mary Malone

Experience

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  Boca Glades Baptist Church

  Apr 2004 - Apr 2010

  Financial Secretary

  Financial Administration & Mission Coordinator: domestic & foreign missions

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  Rampell & Rampell, P.A.

  Jan 2011 - Apr 2013

  Executive Administrative Assistant

  Administration & Assistant to Office Manager & Principal Accountants

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  Simon Property Group

  Jan 2013 - Apr 2016

  Office Administrator

  Assistant to: VP & General Manager, Assistant General Manager, Director of Operations & Director of Construction. General supervision of office environment and back-up for Office Administrator of Finance. Receptionist Supervisor. Capital Project/Budget Administration: presentation materials (PPTs., budget spreadsheets, approval routing through the procurement system, etc., approval tracking, completion tracking) Support the property’s financial cycle as relates to accounts payable and accounts receivable, procurement card, petty cash, property budget, CTI, contract preparation, bank reconciliation no longer required, performed by H.O. and gift cards, promotional & media funds. Assist with administration of marketing events, promotions, sponsorships, Kidgits Program, collateral management, and proof of performance. Coordinate & assist with permanent & short term leasing agreements, tracking and reviewing milestones of lease agreements & updating as needed in SLIM or One World. Assist with obtaining & processing monthly rent, tenant sales, & overage rent. Assist with general office administrative tasks such as ordering & maintaining inventory of office supplies and equipment, preparation of customer complaint responses, keep vehicle titles & auto insurance current, draft documents & reports for management, provide updates of Company Policies & Procedures and Human Resources administration as needed, inter-office conference room scheduling, staff meeting coordination, OSHA Compliance, Work’s Comp. Compliance. Provide general administrative support & projects as directed. Litigation Administration.Payroll Administration.Expense reporting for VP & General Manager, Asst. General Manager, Operations Director & Director of Operations Construction. Scheduling & travel arrangements for GM, AGM, etc.Hospitality coordinator & administration for such things as: Corporate Visitors/Regional Meetings/District Conferences/Annual Thanksgiving/Black Friday Show less

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  Fast-Fix Jewelry and Watch Repairs

  Feb 2017 - Mar 2018

  Office Admininstrator / Executive Assistant

  Retail

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  Ireland Companies

  Aug 2018 - Mar 2019

  Executive Assistant
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  HornerXpress

  Mar 2019 - now

  Executive Assistant

  HornerXpress® is the premier independent distributor of pool equipment to the pool and spa professionals with 16 branches throughout Florida and New York. HornerXpress® not only provides an extensive range of swimming pool products to satisfy every project but also offers complete business solutions to help our customers grow and prosper.Since 1969, as part of the Team Horner Group, our commitment to selling only to the swimming pool and spa trade, and never directly to consumers, has allowed us to focus on our strengths as a distributor.As an effective partner between pool equipment manufacturers and pool dealers, we engage in proactive sales and marketing for our manufacturers’ product lines and bring these advantages into the hands of our dealers.As the leading wholesale distributor in the swimming pool trade, our strategy is to promote the growth of the swimming pool industry and our customers’ businesses, while continuously operating more effectively. By executing these strategies, HornerXpress® strives to achieve its mission of providing exceptional value to its customers and suppliers. Show less

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  Team Horner®

  Mar 2019 - now

  Executive Assistant

  Team Horner® is your global pool business partner. Our CompanyTeam Horner® is a family of Companies focused on different areas within the Swimming Pool and Spa business worldwide. As of July 2015, the TEAM employs over 500 employees, occupies a total of 500,000 square feet (50,000 square meters) of space, represents over 140 different manufacturers; repackages pool chemicals and accessories (TropiClear® brand); and stocks approximately 6,000 inventory items.We manufacture four product lines; AquaCal® heat pump pool heaters and chillers, AutoPilot® automatic pool sanitizing systems, J.B. Fittings PVC Schedule 40 fittings, and Lo-Chlor® Algaecide and Specialty Chemicals. Our manufacturing companies do business either dealer direct or indirectly through other Distributors. HornerXpress® S. FL, Inc., combined with 14 other warehouses statewide in Florida and one in Long Island, NY is a full line wholesale distributor, doing business with over 3,000 contractors in the swimming pool, spa, solar, and general construction businesses. HornerXpress® Worldwide exports to over 500 active customers in over 110 foreign countries throughout the world. In addition, the StoneHardscapes® division imports travertine marble and other hardscape products imported from various mines worldwide and distributes these outdoor decking products throughout the USA.Our ServicesFrom Marketing and Pool Service Education to Distribution and Fulfillment, our constant focus for over 50 years has been to create “Win-Win” business strategies by providing the right products, and support programs, to help you grow your swimming pool business. Show less