Nina Schvedoff

Experience

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  The University of Texas at El Paso

  Sept 2009 - May 2011

  Graduate Assistant

  My duties included scheduling and coordinating meetings and appointments; managing projects and my supervisors calendar; collecting and managing data; developing and proofreading reports and presentations; helping organize events for honorary guests.

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  Trans Atlantic Freight Forwarders, Inc.

  Sept 2011 - Aug 2012

  Export Coordinator

  My duties included organizing and coordinating ocean shipments; preparing shipping documents; adhering to constantly changing customs and export policies and regulations; air shipments; keeping in contact with customers, trucking companies, shipping lines and foreign destination agents; organizing inland transportation for vehicles and goods; managing customers’ accounts using QuickBooks Pro accounting software; ordering parts and goods for customers; maintaining a detailed list of incoming and outgoing vehicles, goods and packages. Show less

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  Trans Atlantic Freight Forwarders Inc.

  Sept 2012 - Oct 2015

  Export Manager

  My duties included organizing and coordinating ocean shipments; preparing shipping documents (letter of intent, power of attorney, warehouse receipt, dock receipt, bill of lading, customs paperwork); adhering to constantly changing customs and export policies and regulations; presenting export paperwork to Miami Customs; cost and productivity analysis; selling ocean insurance; air shipments; keeping in contact with customers, trucking companies, shipping lines and foreign destination agents; organizing inland transportation for vehicles and goods; meetings/negotiations with customers, insurance agencies, trucking companies and shipping line representatives; bookkeeping and managing customers’ accounts using QuickBooks Pro accounting software; training new employees; ordering parts and goods for customers; maintaining a detailed list of incoming and outgoing vehicles, goods and packages. Show less

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  Cargotec

  Feb 2016 - Sept 2022

  Alongside the high-level Executive Assistant duties, I:• Support the implementation, execution, and sustainability of the overall Compliance Program• Support in the planning and execution of Code of Conduct investigations• Conduct compliance site reviews and risk assessments• Collect data and develop data analyses and visualizations for compliance risk assessments• Co-manage the Compliance Case Management System (CMS) and SpeakUp line• Assist in the development of presentations and materials for the Company’s top management• Develop training materials; coordinate and conduct Code of Conduct training sessions• Provide substantive and structural updates to the Third Party portfolio management system• Contribute to Human Rights policy planning, review and execution Show less In addition to the high-level Executive Assistant duties, I:• Support in the planning and execution of investigations by obtaining data from SAP and other sources and analyzing it; reviewing documents; planning, documenting and conducting interviews; writing investigation reports; and following up on remediation activities• Schedule, coordinate and conduct Code of Conduct training sessions to Third Parties in Sales• Lead a project to provide compliance training to all of Bromma’s Third Parties in Sales around the world by coordinating internally and externally; preparing training materials and co-conducting the trainings• Provide substantive and structural updates to the Third Party portfolio management system• Develop data analyses and visualizations for compliance risk assessments• Contribute to Human Rights policy planning, review and execution• Helped prepare the Ethics and Compliance section of the Bromma Third Party Handbook• Have supported in the planning and execution of internal audits by analyzing data; reviewing documents; and documenting interviews Show less My duties consist of demanding, high-level assistant tasks in a global and multi-cultural business environment including but not limited to:• Proactively managing and maintaining the executives’ complex calendar activity• Planning and coordinating meetings with multiple executive level attendees, both internally and externally• Anticipating travel needs and coordinating complex travel arrangements• Independently assisting with miscellaneous complex administrative tasks to enable smooth running of the executives’ daily work• Organizing and attending meetings, keeping meeting minutes and decision logs, and following up on action items• Actively engaging with the executives’ teams and other internal stakeholders & communities• Creating travel and expense claims, purchase orders; and processing invoices• Organizing large and small scale conferences and events• Handling confidential information• Coordinating internal info sessions Show less

  • Executive Assistant (to CIO and Head of HR) and Compliance Specialist

    Jan 2022 - Sept 2022

  • Executive Assistant to CIO and Head of HR with 25% allocation to Compliance work

    Apr 2019 - Dec 2021

  • Executive Assistant to CIO, Head of Audit and Assurance, and Head of HR

    Mar 2018 - Mar 2019

  • Executive Assistant to CIO and Head of Audit and Assurance

    Feb 2016 - Mar 2018