Gabriela Rey

Experience

• 

  Shoreline Properties

  Jun 2013 - Oct 2013

  Office Assistant

  Forward information by receiving and distributing communications; collecting and mailing correspondence; copying informationMaintains supplies by checking stock to determine inventory levels; anticipating requirements; placing and expediting orders; verifying receipt; stocking items; delivering supplies to work stationsServes customers by backing-up receptionist; answering questions; forwarding messages; confirming customer orders; keeping customers informed of order statusEnhances organization reputation by accepting ownership for accomplishing new and different requests; exploring opportunities to add value to job accomplishments Show less

• 

  Sense Hotel Sofia

  Mar 2014 - Mar 2015

  Front Desk Agent

  Register guests and assigns roomsAccommodation for special requestsAssisting in preregistration and blocking of rooms for reservationsAdherent to proper credit, check- cashing, and cash handling policies and procedures Understanding room status tracking, room locations, types of rooms available, and room ratesCoordinating room status updates with the housekeeping departmentPossessing a working knowledge of the reservations departmentProcessing guest check-outsPerforming cashier related functions like posting charges to guest accounts, raising paid out's, currency exchangeKnowing all safety and emergency procedures Show less

• 

  Pelican Grand Beach Resort

  Mar 2015 - Sept 2015

  Event Planning Intern

  Intensive training in HR, Sales, Social Events and Marketing. Using Opera for entering Blocks, making reservations and paymentUsing Watson to manage working hours of employeesUsing StarSystems.com for hiring, background checks and drug screeningTaking phone calls, making appointments and doing sights for weddings and eventsBeing part of the organizational process of weddings (ceremony, cocktail hour and reception) Taking part in the marketing process of the new venues that the hotel offers- PURE Spa and Oceanview Ballroom Show less

• 

  Premier Tours

  Mar 2016 - Oct 2018

  Corporate Event Planner

  Coordinate details of events such as conferences, sales meetings, business meetings, appreciation events, round tables, teambuildings, launches of new products, cycle meetingsCalculate budgets and ensure they are adhered toBook talent, including musicians, bands, and disc jockeysSelect chefs or catering companies to prepare food for eventSample food and select dishes for menusVisit venue to plan layout of seating and decorationsSchedule speakers, vendors, and participantsCoordinate and monitor event timelines and ensure deadlines are metInitiates, coordinates and/or participates in all efforts to publicize eventEdit and design promotional materialsNegotiate and secure event spaceCreate invitee list.Send out invitations and manage RSVP listManage correspondenceCoordinate event logistics, including registration and attendee tracking, presentation and materials support and pre- and post-event evaluationsKeep inventory of backdrops, projectors, computers, and other display materials On-site support Show less

• 

  Kenes Group

  Oct 2018 - now

  Management of In Person, Hybrid & Virtual Conferences Serve as central coordinator for Hybrid events ranging up to 10000 attendees Liaise with client, speakers and co-organizers Monitor the Hybrid event schedule Support the development of materials such as Best Practices, FAQs, and training slides to support meeting hosts, speakers, and event support staffSupport Account Managers and clients in identifying and recommending appropriate platforms and features to use for different types of events, such as meeting, webinar, pre-recorded webinar, conference, training, breakout rooms, whiteboard, Q&A, polls, etc.Schedule and execute rehearsals in advance of live events to ensure all parties are prepared for successServe as event host and/or moderator during the rehearsal and live event, based on client needs;Researches and connects with external networks to stay on top of trends and new tools in the Hybrid event space, bringing those key learning and recommendations back to Senior LeadershipResearch advanced sustainability options Show less Work on multiple national meetings, large-scale conferences and events for a variety of clients simultaneouslyManagement of congress budgetOrganize facilities and manage all event’s detailsData entry and daily administrative functionsReview and understand congress requirements - Contract review, hall set up and allocation + relevant hours, floorplans, furnitureSourcing of DMCs, Offsite, Social events venues, printer, caterer, entertainment, production, transportation, photographerLogistics of workshops and Small MeetingsTechnical arrangement and productionSignage – Plan and productionProduction – registration material (badges, lanyards, tickets, program books)Oversee Freight/ShippingEnsure compliance with insurance, legal, health and safety obligationsStaff plan – allocation for onsite and local staff, hostesses and security Staff arrangements - Coordinate travel, lodging and expenses for team membersТravel to regional and national meetings for onsite support and site visitsSupplier invoice collection, payments Post Congress Budget and Create and analyze online evaluations and prepare post-event reports Show less

  • Senior Project Manager

    May 2023 - now

  • Project Manager

    Jul 2019 - May 2023

  • Meeting Planner

    Oct 2018 - Jul 2019