Experience

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  Us embassy

  Jan 1997 - May 2000

  Shipping and customs coordinator
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  Cemex venezuela, s.a.c.a

  May 2000 - Jan 2001

  Corporate administrative assistant
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  Homestead title company

  Mar 2004 - Mar 2008

  Administrative assistant spanish speaker customer liaison
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  Free lance

  Jan 2008 - May 2011

  Independent translator, interpreter, and spanish tutor
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  Archdiocese of atlanta

  Jan 2011 - Jan 2017

  • Coordinated complex travel arrangements for staff and Director resulting in smooth- operating professional interaction • Improved office efficiency by implementing revised filing system and introducing additional time-saving measures • Managed relations with clients, suppliers, and contractors, cutting operational costs • Developed and maintained alert system for upcoming deadlines on incoming requests, projects, and events • Organized, scheduled and managed large department events and meetings, cultivating strong esprit de corps • Oversaw procurement requests of office supplies and invoice processing, which directly assisted a twenty-three person department • Approved time sheets in a timely manner, directly affecting staff • Managed Director and VIP’s calendar, facilitating balanced and effective work loads • Prepared and implemented changes in department budget, resulting in cost savings • Translated confidential documents from Spanish to English, and English to Spanish, expediting the number of cases processed • Acted as a proofreader and editor for Director, increasing productivity and expediting correspondence Mostrar menos

  • Executive Assistant

    Jan 2011 - Jan 2017

  • Administrative Assistant for Archbishop’s Office

    Jan 2011 - Jan 2012
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  Hailide america

  Jul 2017 - Jan 2018

  Executive assistant

  • Coordinated complex domestic and international travel arrangements for the president• Functioned as liaison between China, US, South America and Mexico• Prepare reports by collecting and analyzing information• Contributes to team effort by accomplishing related results as needed• Maintain the client database updating contacts and other associated tasks as required• Provide comprehensive support to the Account Executives• Maintains customer confidence and protects operations by keeping information confidential• Maintains executive's appointment schedule by planning and scheduling meetings, conferences • Maintains office supplies inventory by checking stock to determine inventory level; anticipating needed supplies; evaluating new office products; placing and expediting orders for supplies; verifying receipt of supplies.• Process sales orders and invoices in Visco and QuickBooks Mostrar menos

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  U.s. poultry & egg association

  Jan 2018 - Oct 2021

  Ap/ research

  • Managed all the research projects by tracking due dates of progress and final reports, payments, preparing monthly reports for Research VP and Account Specialist • Maintained and updated research website with proper content/material• Served as the company’s bilingual point person providing English-Spanish translation support to the President and department leaders• Entered all invoices into accounting system assigning the proper ledger code for payment and approval• Administered payments and maintained vendors files with current W-9• Responsible for the preparation and timely distribution of all invoices and credit card statements via paper and online• Prepared control totals for daily checks and entered them into a spread sheet • Maintained customers and research files as well as online database to ensure all information was current and actionable• Responsible for payroll reports, anniversary dates, monthly update of paid time off and appropriate accrual balances• Updated intranet records and managed e-mail invitation for each committee invitee• Coordinated FRAC meetings twice a year – prepared all inform documentation for the corresponding competition, contacted committee members, and prepared all logistics to execute meetings • Provided support to the Controller with HR duties and accounting projects• Worked at the annual International Poultry Processing Expo as a company representative Mostrar menos

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  Bethany christian services

  Oct 2021 - Sept 2023

  Office manager

  • Preparation and allocation of invoices and credit cards in a timely manner• Process invoices and payments into accounting systems and maintain vendors files with current W-9• Responsible for the daily checks control totals and scan them into Five Serve software • Manage and oversee Bethany Georgia locations by making sure they are operating smoothly• Serve as the bilingual lead and provide English-Spanish translation support• Process background checks with the State of Georgia, GBI, and IDHS• Make travel arrangements for employees including hotel reservation, flight reservation and car rental• Maintain and balance checking account and administer check• Maintain Interns and financial files records• Responsible for placing office supply orders for all Georgia offices• Assist new employees by setting up new cell phones and online training• Plan and coordinate special events and meetings • Manage petty cash and expenses for refugee families• Assist refugee families by providing them with phones, translation, housing, and moving• Improve operational effectiveness by streamline business operational work process and procedures Mostrar menos

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  Saint vincent de paul georgia

  Oct 2023 - now

  Human resources administrative coordinator