Peter Ugbohor Neji

Experience

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  INTERNATIONAL CENTRE FOR AIDS CARE AND TREATMENT PROGRAM, ICAP

  Apr 2008 - Sept 2011

  • Monitor program expenditures, monthly field expenses, including budget to actual expenses, and reporting on financial results and cost projection.• Preparation of training, office operational and meeting budgets.• Monitoring and following up on advances and retirements and prompt reimbursement of expenses.• Maintenance of necessary books of accounts and keeping accurate and complete documentation of all financial transactions on daily basis, including preparation of monthly and weekly report.• Assist in monthly tax remittance and follow up on collection of receipts.• Summary sheet of expenditures with appropriate codes and request for reimbursement.• Performed other finance and administrative duties as assigned by supervisor. Show less • . Answer telephone and transfer to appropriate staff member• Meet and greet clients and visitors• Create and modify documents using Microsoft office• Perform general clerical duties to include but not limited to: photocopying, faxing, mailing and filing.• Maintain hard copy and electronic filing system.• Sign for and distribute UPS/Fed/Ex/Airborne packages.• Research price and purchase office furniture and supplies.• Coordinate and maintain records for staff office space, phones, parking, company cards and office keys.• Setup and coordinate meetings and conferences.• Maintain and distribute staff weekly schedules.• Collect and maintain PC inventory.• Support staff in assigned project based work.• Provide office orientation for new employees.• Setup accommodation and entertainment arrangement for company visitors. Show less

  • Finance and Admin Assistant

    Sept 2009 - Sept 2011

  • Administrative/Office Assistant

    Apr 2008 - Sept 2009
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  CIHPNG

  Oct 2011 - Jan 2018

  •Ensured Office operational management is in accordance with CDC/USAID rules and regulations.•Coordinate all procurement and logistics activities and manage all contractual agreements successfully.•Office consumable inventory Management and Control; Assets register administration and management.•Provide lodging, logistics and administrative support to various teams in preparation and execution of capacity building activities such as workshops, training's, meetings, mentoring and couching activities.• Manage the office fleet, track and monitor fuel consumption and also ensure timely maintenance/servicing of vehicles. • Oversee the purchases of office supplies and furniture in line with organizational procurement policies in manner that represent value for money.• Supervise operations of the Drivers (project vehicles and car hires) and all staff/consultants transport logistics arrangement in a manner that promote safety of staff and reduction of transport cost.•Supervise Office Assistant,security operatives and cleaners.•Coordinate and maintain records for staff office space, parking, phones, and office keys to enhance communication flow, orderliness and safety of properties.• Maintain hard and electronic copies of documents through a unique filing system that is compliant with official standards for greater ease to accessing information.• Mange official correspondences and confidential files with the needed professionalism and discretion in line with official protocols.• Regularly update and also maintain staff data.• Manage office communications and oversee protocols services.• Provide program and administrative support in program designing, work plans, budgets, and proposals on program implementation arrangement.• Maintain, track and monitor the usage of diesel consumption for the generator.• Act as liaison between vendors, consultants, employees and/or internal unit/ departments of the organization and offer impeccable customer services. Show less • Support the program team in the financial management of programs and provide guidance to the executing partners on routine implementation of projects, and also ensure tracking and reporting of mobilized resources. • Assisted in reconciliation of financial records and bank statements. • Support organization of training for the office staff and partners on program operations and related issues.• Support the program team in implementation of the control mechanisms for development projects through monitoring of budget implementation.• Maintained manual and computerized management information systems• Under the supervision of the Finance & Administrative Officer prepare the summary sheet of expenditures with appropriate codes and request for reimbursement.• Performed other finance and administrative duties as assigned by supervisor. Show less

  • Administrative Associate

    Dec 2013 - Jan 2018

  • Finance and Admin Associate

    Oct 2011 - Nov 2013
• 

  Norwegian Church Aid NCA

  Apr 2018 - Feb 2020

  Logistics Officer

  • Ensured timely procurement of items for the program activities. Despite the remote location we find ourselves, I was able to reach out to vendors and the procurement processes was done in a timely manner with strict adherence to the principles.• Manage both UNHCR and NCA warehouses and successfully provided accurate and up to date weekly and monthly reports. I ensured that the storage of goods is done in accordance with "best practices" and in UNHCR rules and regulations. I maintain an efficient system for the release, distribution and redeployment of goods.• Developed and maintained Asset Registers. Tracked movement of asset, coded and sent updated report monthly.• Maintain accurate and comprehensive records on logistical activities including procurement file and tracker and I provide timely reports and updates both periodically (weekly/monthly reporting) and on request.• Prepare plans for delivery of relief items according to operational needs and ensured that the needs of all persons of concern are met adequately.• Ensure NCA Nigeria procedures and systems are correctly implemented in based location with regards to supply-chain management, procurement, warehousing, fleet management and asset inventory management as required.• Responsible for obtaining various approvals, exemptions, clearances and permits required for imported items and goods.• Responsible for arranging servicing and or repairs of various programme assets as required, including, but not limited to, vehicles, generators, office equipment, etc.• Responsible for obtaining and or renewing vehicle insurance for all NCA based Programme fleet vehicles.• Ensure accurate and up to date records and reporting systems are maintained including, but not limited to, procurement, warehouse management, commodity tracking systems, transportation, fleet maintenance, fuel consumption, asset inventory. Show less

• 

  Management Sciences for Health (MSH), PMI USAID Project.

  Feb 2020 - now

  Admin & Procurement Specialist)

  • Responsible for ensuring all Administrative and procurement operations undertaken by the state office conform to MSH PMI-S Procedures and Policies. And also ensure effective supply-chain management, procurement, warehousing, fleet management and asset inventory management as required.• Provides Admin support and ensures the procurement of goods and services is carried out in compliance with MSH/Donor procurement policies and procedures.• Maintenance of procurement data including supplier list and standards of goods and services, and ensures the effectiveness of procurement in timely and cost effective manner. ).• Ensure that systems are in place in country to ensure that operations are managed and staff act in full compliance with local laws, adhere to contract/award and donor requirements, and comply with MSH policies and standard operating procedures.• Coordinate the approved Activity Profiles making sure that materials, equipment, etc required for the activity are organized and ready for the activity.• Prepares weekly procurement status report and submits to the supervisor.• Regularly build the Capacity of the Team on MSH PMI operating Procedures.• Ensure accurate and up to date records and reporting systems are maintained including, but not limited to, procurement file and tracker, warehouse management, commodity tracking systems, transportation, fleet maintenance, fuel consumption, asset inventory.• Show less