Denise Adair

Experience

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  St. Mark's Lutheran Church

  Feb 1998 - Mar 2003

  Youth Director
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  Immanuel Lutheran Church

  Mar 2005 - Apr 2008

  Youth Director
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  MeritCare Health System

  Aug 2006 - Feb 2007

  Service Area Assistant
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  Sanford Health

  Feb 2007 - Dec 2010

  Payroll Coordinator
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  Health Care Industry

  Nov 2010 - May 2013

  Payroll Supervisor

  • Supervise staff of four; manage b/w payroll for 7,800+ employees and 950 providers in 3 states, implementation/testing/maintenance of timekeeping & payroll system, train supervisors on time/attendance system; payroll/financial reporting & audits; supervise quarterly returns & W-2's; etc.• Conduct meetings and Lync 'share' sessions for the purposes of pay policy discovery for time/attendance system building and end user training;• Configuration, testing and maintenance of income codes, clocking codes, pay policy assignments, benefit plans, taxable fringe, deduction codes, and banking information within the payroll and timekeeping software applications in accordance with federal and state laws, company policies and union contracts;• System implementation and maintenance of organizational structures including departments, GL accounts, and income codes for comprehensive financial reporting;• Provide expertise thru development of education materials including best practices for employees and supervisors;• Utilize Front Page to maintain a payroll website to convey payroll information for employees, supervisors and leadership.• Achievements included: Managed average 7% annual growth in operations and resulting payroll; and managed thirteen acquisitions/merger over a span of five years. Show less

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  Sanford Health

  May 2013 - Mar 2015

  Implementation Team Specialist

  Perform and support payroll and time/attendance implementations for owned sites and strategic clients. Using analytical skills to recommend and establish all aspects of payroll services for new locations; Conduct meetings and regular conference calls for the purpose of pay policy discovery for system build and configuration testing as well as to facilitate end user training;Implementation and maintenance of organization level structures, general ledger accounts, income codes, deduction codes, tax/regulatory codes, etc. for comprehensive timekeeping, payroll and regulatory processes and reporting;Perform extensive configuration, testing and maintenance of income codes, job codes, badge reader codes, pay policy assignments, benefit plans, taxable fringe, deduction codes, and banking information per client direction and in accordance with federal and state laws; company policies, union contracts and ensure successful generation in various combinations and scenarios;Identify key indexes and metrics, analyze system capabilities, submit proposals for programming functions to meet management goals, configure ad hoc queries, prepare reports, provide corresponding analysis regarding rules and trends; suggest best practices and assist in documenting standard procedures; Utilized project management principles and establish timelines to achieve stated outcomes and meet benchmarks timely. Be readily available to provide payroll expertise to internal and external customers. Offer research assistance whenever needed.Incorporate a variety of presentation techniques, methods and resources in the development of training materials. Lead training sessions for end users to instill confidence in the product and services we are delivering. Provide ongoing assistance, support and upgrades during the client's lifecycle.Coordinate and advise scheduled system updates and back-ups with Info Technology departments to ensure testing and implementation of systems is well maintained. Show less

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  BNC National Bank

  Mar 2015 - Jan 2020

  Payroll and Benefits Administrator

  My skills and responsibilities during my payroll and benefit career has included…• Process various incomes including average weekly overtime calculations of forty hour work weeks, 8/80, and 12/40 overtime; evening, night, weekend shift differentials, various premiums, incentives, bonuses, loan forgiveness, and taxable fringes.• Process payroll deductions and remittances including federal and state tax levies, creditor garnishments, child/spousal support processing, insurances, charitable contributions, accounts receivable, etc.• Collection and enrollment of all company benefits, processing salary and status changes impacting benefits, collection of benefit premiums, facilitate annual benefit enrollment process, process and reconciliation of benefit billing statements to deductions, etc.• Employment form processing including I-9’s, W-4, payroll direct deposit, MN/ND reciprocity forms, IRS form 8823-Exemption from Withholding (FICA), etc.• Process banking transaction deletes, reversals, and file submissions per NACHA regulations as needed;• Review, research and reconcile all payroll general ledger accounts monthly and initiate adjustments as needed;• Prepare reporting and analysis to management regarding income code trends, policy compliance, etc. within the organization;• Perform federal and state tax deposits, file quarterly returns to IRS, and twelve US states; and all related reporting including... retirement plans, workers’ compensation, unemployment, BLS/US census reporting;• Prepare, coordinate, and verify accuracy of payroll reports for internal and external audits including annual W-2 and ACA 1095-C statements; Show less

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  Midwest Motor Express, Inc.

  Jan 2020 - now

  Payroll Manager

  Proud to serve 750+ employees across 35 service centers in 15 states in the Upper Midwest and Great Northwest• Process various incomes including average weekly overtime calculations of forty and fifty hour work weeks, 12/40 overtime; evening, night, weekend shift differentials, bonuses, taxable fringes.• Process payroll deductions and remittances including federal and state tax levies, creditor garnishments, child/spousal support processing, insurances, health savings accounts, 401k plan, etc.• 401k plan administration, year-end census preparation, hardship administration, audit preparation, weekly file contribution processing; plan communications, etc.• Program, test and maintain software system for a variety of Leave plans including vacation, personal sick and FMLA. Process FMLA notifications, tracking, etc.• Process banking transactions, positive pay and ACH file submissions for all payroll runs;• Process, research and reconcile all payroll general ledger accounts; initiate adjustments as needed. • Process journal entries for all payroll tax, benefit and garnishment disbursements;• Prepare reporting and analysis to management regarding earnings, staffing, and compliance;• Perform federal and state tax deposits, file quarterly returns to IRS, and fifteen US states; and all related reporting including... retirement plans, workers’ compensation, unemployment, BLS/US census reporting;• Prepare, coordinate, and verify accuracy of payroll reports for internal and external audits including annual W-2 and ACA 1095-C statements;• All aspects of employee data extraction for system migration, verification, auditing and testing of data in new HR/payroll system. Develop and provide process documentation and training to each subset of end users unique to their role and needs.• Prepare and timely deliver on all federal and state regulatory reporting.• Work in partnership with and support of executive leadership to meet annual performance targets. Show less