Muhammad Anees Khan

Experience

• 

  UNDP

  Jul 2008 - May 2018

  Plan, organized and Coordinate the overall procurement activities of UN Procurement Taskforce and provided advice on procurement activities during all phases of the procurement cycle.Ensured implementation and management of UN common LTAS, and established new LTAs.Developed Standard Operating Procedures on usage of LTAs.Ensured effective knowledge sharing among UN procurement staff in Malawi and foster professionalism in the procurement function across agencies.Developed and implemented strategic contract management, including tendering processes and evaluation, contractor appraisal, management of contracts and contractors, legal considerations and payment conditions, risk assessment.Developed and implemented strategic procurement, including sourcing strategy, supplier selection and evaluation, quality management, customer relationship management, e-procurement introduction and promotion, performance measurement.Analyzed specific procurement requirements and develop related procurement strategies and work plans.Ensured that the effective contract management of key joint/shared LTAs used by different agencies, including periodical meetings and follow up actions.Developed tools for monitoring of the LTAs usage as established and common services with evidence of value yielded.Lead the procurement team of the office including projects and Joint Procurement Working Group, and prepared procurement plan and ensured that rules, regulation and strategies are at place.Actively collected data required for Business Operations Strategy and participate in the preparation of BoS, and undertook cost analysis related to the joint procurement of services and goods, including those related to increased efficiencies and synergies, and disseminate informative reports to the UNCT on a regular basis. Provided technical and policy advice on procurement practices and their implementation and trained procurement staff and enrolled the e- Tendering in CO. Show less Planned and Organized procurement processes for Country Office, NIM/DIM projects and advise in the formulation of Procurement Plans.Organized procurement processes including preparation of RFQs, ITBs, RFPs and LTAs, receipt of quotations, bids or proposals, their evaluation, negotiation of certain conditions of contracts in full compliance with UNDP rules and regulations. Warehousing, fleet and workshop management, responsible for the receipt, storage, onward transportation, accounting and reporting of commodities. Prepared CAP cases and ensured that compliances are in place.Prepared Purchase orders and contracts in and outside Atlas, prepares Recurring Purchase orders for contracting of services. Prepared cost-recovery bills in Atlas for the procurement services provided by UNDP to other Agencies.Implementation of the strategic procurement in the CO including sourcing strategy, supplier selection and evaluation, quality management, customer relationship management, e-procurement introduction and promotion, performance measurement;Regularly reviewed of procurement, IPSAS and other dashboards, ensure full compliance vis-à-vis corporate performance indicators.Supported in the development and update of the rosters of suppliers, implementation of supplier selection and evaluation. Ensure implementation of proper monitoring and control systems for the procurement processes i.e. RFQ, ITB and RFP, receipt of quotations, bids or proposals, their evaluation, and negotiation of certain conditions of contracts in full compliance with UN rules and regulations.Contract Management and Asset Management. Show less Organized procurement processes including preparation of ITBs, RFPs, RFQs and IC Notices, receipt of quotations, bids or proposals, their preliminary evaluation, negotiation in full compliance of UNDP rules and regulations.Reviewed and submitted CAP cases and made sure that there are no instances of noncompliance. Prepared budget forecasts and estimates for annual and quarterly budget requirements and project proposals, which involve financial forecasting, budgeting and accounts;Developed and process requests for advances to the UNDP-Country Office and ensure settlement of all advances in accordance with DEX user guide lines;Manage utilization of quarterly advances in accordance with quarterly workplan and keep track of all project funds received, disbursements, financial obligation and advances.Prepared and process tender documents, invite bids from open market, prepare comparative statements and ensure financial accountability in all project related procurements, subcontracts and outsourcing.Resolved issues pertaining to payment of taxes and duties on project procurements, shipments and transactions and initiate follow-up with agencies concerned.Handled all financial matters of the meetings, workshops and seminars organized under the project.Act as focal person for project’s audit.Prepared and maintain monthly, quarterly & annual financial statements, non-expendable property ledger; and Prepared cash plan, expenditure reports and correspondence on utilization funds. Show less Being Programme coordination Associate I had provided administrative, financial, procurement and human resourcing support to the TAMEER Project. I was responsible for the smooth running of the day-to-day operations of the office. The specific duties will include;Provided coordination and facilitation to the project for preparation of training plans and calendars.Coordinated revision and development of new modules and training material on the basis of Need Assessment.Prepared and execute workshops / training sessions for selected committees and solicit and maintain training plans of all responsible parties and maintain a consolidated calendar for all outputs of the Project.Supported the coordination of planning and implementation of project activities planned for obtaining better results. Show less

  • Joint Procurement Coordinator

    Jun 2017 - May 2018

  • Procurement Associate

    Apr 2013 - May 2017

  • Admin & Finance Associate

    Mar 2011 - Mar 2013

  • Programme Coordination Associate

    Jul 2008 - Feb 2011
• 

  UNDP Libya

  Jun 2018 - now

  Effectively plan and organize procurement processes for the Country Office and Projects.Provide advice in the formulation of comprehensive Procurement Plans.Develop and implement effective procurement strategies for the Country Office and Projects.Prepare bidding documents such as ITBs, RFQs, and RFPs for a competitive selection process.Develop and formulate Terms of Reference (ToR) and IC Notices for third-party consultants.Execute the procurement process, ensuring compliance with UNDP rules and regulations.Manage construction projects, including high-value contracts and procurement compliance.Oversee the entire bidding process, including bid evaluations and supplier selections.Prepare comprehensive contract award packages, including CAP/RACP/ACP submissions.Raise purchase orders and oversee contract administration.Implement risk management practices to mitigate potential disruptions in construction works.Adhere strictly to UNDP rules, regulations, policies, and strategies in all procurement activities.Share knowledge and provide support to colleagues for improved service delivery.By performing these duties, I contribute to the efficient and compliant procurement operations, enabling the successful delivery of services within the organization. Show less Planned and Organized procurement processes for Country Office, NIM/DIM projects and advise in the formulation of Procurement Plans.Prepare Invitation to Bid (ITB), Request for Quotations (RFQ), Request for Proposals (RFP) and other bidding documents calling for the supply of goods, works and services on a competitive basis. Establish the supplier database and continuous evaluation of supplier performances, including the management of pre-qualification process. Ensure full compliance of procurement activities with UNDP rules, regulations, policies and strategies. Manage bidding processes, bid evaluations, supplier selections and prepare submissions seeking approval for the contract award. Prepare contract award including CAP/R/ACP submissions, raise purchase orders, contract administration prepares payment certificates for the goods and services received, and other necessary documents including close-out reports. Knowledge sharing and support to colleagues for efficient delivery of services to the clients, while maintaining a high level of compliance with the UNDP procedures. Show less

  • Procurement Analyst

    Jun 2020 - now

  • Procurement Consultant

    Jun 2018 - May 2020