Kimberly Mortimer

Experience

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  Marks & Clerk

  Dec 2003 - Jan 2009

  Paralegal
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  Clyde & Co

  Feb 2009 - Jan 2011

  Paralegal

  Supported 2 IP Partners by managing all client correspondence, screening and responding to calls, reviewing and replying to emails, developing documents and presentations, managing expense claim forms, and making travel arrangements. Administered the docket system and all client documentation reminders, instructions, and foreign agent follow-ups. Maintained client relationships for all appointment-setting and internal departmental liaisons. Oversaw monthly billing and credit control. Contributed to mid-year and end-of-year internal event planning and management.Selected Achievements:• Facilitated team productivity and efficiency by coordinating an extensive, highly complex project to develop a foreign trade mark procedure bible, working with foreign trade mark attorneys to research information and cost estimates.• Prepared all client and foreign agent correspondence pertaining to searches, examination reports, appeals, opposition proceedings, and watch service results.• Took a key role in delivering all responses to the Trade Mark Office ready for translation.• Provided clear, comprehensive instructions to Trade Mark Administrators on translations, report filing, publication, and registration. Ensured IPPO updated and official documentation sent out.• Promoted communications by sourcing topics for articles in the INTA Bulletin and International Law Office. Show less

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  HFW

  Feb 2011 - May 2016

  Legal Personal Assistant and Marketing & Events Coordinator

  Legal Personal Assistant to Managing Partner / Marketing & Events Coordinator Act as personal secretary to the Managing Partner of the office and the Partner in charge of a Practice Group, assisting with management of their respective practices, and legal secretary to 2 Senior Associates (cross sector). Serve as local contact with the Marketing Department in London for managing Dubai marketing initiatives. Plan and execute client events. Coordinate internal and external relationship management, travel bookings, and complex diary management across multiple overlapping schedules and teams. Orchestrate meetings and conference calls. Manage email sorting and response, document and presentation creation, client background materials, office performance reports, meeting notes, and business file opening and closing. Develop, update, and index internal and court bundles. Administer time tracking, billing, credit control, cost estimation, scheduling, and CRM database tracking. Show less

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  Turner & Townsend

  Aug 2016 - Aug 2021

  Paralegal Duties Providing paralegal executive assistance into assignments including investigation and analysis support; Assistance with production of documentation including preparation of expert report and legal statements; Research and technical investigation, collation of exhibits, and document control; Maintaining ETC timesheets for chargeable hours on assignments.Marketing Duties Attendance at weekly Marketing meetings and tracking actions arising, next steps, mini campaign targets; Support on bids, marketing collateral and materials in support of BD and attendance to external campaigns and functions as necessary; Event planning and management as part of CS team and external events of marketing nature/BD.Executive PA Duties Managing incoming and outgoing email and correspondence for the Director/AD group in CS as required; Maintaining time tracking, completion, recording of timesheets and billing support with full understanding of FMS system; Travel booking and expense claims. Show less Managing and driving strategic business activities within our Middle East Contract Services team including marketing communications and business development.Our Contract Services Division work on some of the most iconic and significant projects across the Middle East and Internationally with services including:Procurement Strategy - Intelligent procurement approach to develop strategies, manage procurement and define supporting contract and commercial models on major construction programmes.Contract management- Adjudication support and dispute strategy to reduce and manage risk. Claims management to prepare and defend claims submissions; contract management to ensure compliance on time and cost, and the application of procedures on all major standard forms of contract in use.Dispute resolution - Expert Witness services in quantum, delay analysis and project management, together with support in adjudication, arbitration and litigation. Show less

  • Consultant

    Aug 2016 - Aug 2021

  • Practice Manager

    Aug 2016 - Aug 2021
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  Boultwood + Associates

  Sept 2021 - now

  Operations Manager

  My current role is varied and no two days are the same with responsibilities including coordinating our business generation activities and assisting the team achieve B+A’s goals, onboarding new staff (work permits, visas, medical), facilities management, working closely with our suppliers, including IT consultants and accountants, as well as assisting the team with client commissions including preparation of reports and presentations.