Amy Sousa

Experience

• 

  Roberts Carroll Feldstein & Peirce

  Dec 2006 - Feb 2011

  Legal Assistant
• 

  Brown University

  Feb 2011 - now

  Financial management of 97 accounts, totaling $11 million in funds, by maintaining detailed spreadsheets, tracking commitments, providing projections and validating data against Workday reports. These accounts are inclusive of department appropriations, external grants, and donor accountsProvide high level financial support to the Department Chair and Department Manager by analyzing complex financial data extracted from Workday for purposes of departmental strategic planning Guide administrative staff through financial transactions and University proceduresExecute agency contracts and Professional Service Agreements with the assistance of the Office of General Counsel and Purchasing DepartmentProcess supplier invoice payments, purchase requisitions, customer accounts invoices, and journal entries Manage the Director of the Rhode Island Innovative Policy Lab’s (RIIPL) growing multi-project grant portfolio of $7.8 million and assist with student and staff matters for a lab of ~40 personnel Effectively direct pre-award actions for 15 faculty by preparing budgets and budget justifications; submitting proposals through Coeus and NSF Fastlane; and serving as a liaison between investigators and the Office of Sponsored ProjectsManage post-award activity by tracking and approving expenditures, ensuring grant charges are appropriate and allowable; communicate sponsor guidelines, policies and procedures to investigators; and assist with the preparation and submission of progress reports and award closeoutsTrain support staff with ongoing and special project assignmentsSupervise the undergraduate student hiring process and serve as Workday Timekeeper for approximately 80 undergraduates within the department Show less Provide academic and administrative support to the Department Manager, Department Chair, campus-based faculty, hospital-based faculty, graduate and undergraduate students, postdocs, and research staff by:Assisting with the preparation of grant proposals by: gathering grant submission materials; assisting with budget preparation; communicating with faculty and other collaborating institutions; maintaining knowledge of sponsor guidelines and submission requirements; and submitting proposals through the Coeus system. Assisting the Department Manager with faculty and postdoc searches by creating and managing postings in Interfolio, advertising, coordinating interview and seminar schedules, arranging travel logistics, and tracking search-related expenses.Serving as a liaison for 100+ hospital-based, clinical and adjunct actions (appointments, reappointments, track changes and promotions).Assisting the Department Manager with the planning and projection of the department operating account and reconciling and managing funds thereafter. Preparing all departmental expense reports, supplier invoices, purchase requisitions, and journal entries in WorkdayInitiating department billing of Miscellaneous Accounts Receivable, transactions for the Molecular Pathology Core Histology and Tissue lab, and usage of the department-maintained XRI film developer.Assist the Department Manager with the hiring, training, scheduling, and work delegation of student office assistants.Preparing and managing medical, graduate and undergraduate course syllabi, handouts, PowerPoint presentations and Canvas course sites.Managing the workflow of the Department Chair and scheduling and managing her calendar. Planning and coordinating various department events, seminars, and workshops.Overseeing office equipment and supplies.Maintaining service maintenance contracts for shared and core laboratory equipment. Show less

  • Department Manager

    Dec 2017 - now

  • Financial Coordinator

    Mar 2015 - Dec 2017

  • Administrative Coordinator

    Jun 2012 - Mar 2015

  • Financial Services Assistant

    Feb 2011 - Jun 2012