Jimsy Jos

Experience

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  Sun Star Building Materials LLC

  Feb 2006 - Jan 2008

  Accounts Assistant

  Duties include:• Handling Petty Cash Reimbursement of the Company with respective cost centre, account code and project code.• Review & verifies monthly facility bills eg: telephone, Electricity & fuel billing of the company, for possible error, applies charges among the various department.• Preparing monthly reports like Payment Statements, Request for Payment (RFP) & All Requisitions of the Company, Etisalat Bills, DEWA bills, Eppco Bills, Byrne hiring invoices etc.• Preparing summery in case of multiple invoices.• Updating the invoice & payment details with the current status of payments in data base till the payment is delivered to the supplier. • Preparing and typing the cheque for cheque payments.• Coordinating with suppliers to collect bank details for bank transfer payments.• Coordination with Group Finance for payment of Invoices & collecting remittance advice.• Requesting Purchase Order to Group Purchasing Department using Maximo Software.• Coordination with Supplier for negotiating in payment breakups, quotation and delivery of Items.• Keeping records and preparing monthly facility charges.• Updating & Keeping records of all Company correspondences. Show less

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  Dubai World

  Feb 2008 - Mar 2011

  Accounts Assistant

  Duties include:• Reconciliation of Bank Statement.• Computerized Accounts and inventory control.• Approve invoices for payment after receiving the goods and verifying all the relevant documents.• Monitor daily cash flows and incoming/outgoing funds transfers.Administrative Activities:• Maintaining daily / weekly & monthly progress reports / statistics.• Preparing correspondence and responding to internal and external customers.• Responding to customers and supplier calls with proper action and follow up.• Verifies purchase orders, to ensure purchase contracts that comply with company regulations.• Performs miscellaneous job-related duties as assigned and prepare reports for GL Team.• Input all Invoices for payment in Oracle Financial System and verifying necessary supporting documents for payment and submitted to Group Corporate Finance.• Prepare bank transfer / cheque payment vouchers to the supplier account.• Prepare summery for Expenses and book Project code wise.• Prepare summery and Verifies monthly facility service invoices. • Verifies that expenditures follow the policies of the company for purchasing and ensures that expenditures are recorded against the appropriate accounts and cost centers.• Coordinating with Group Finance for payment of Invoices.• Booking and approving Invoices using Maximo Software, if the purchase is through Maximo.• Assist in Annual Audit work.• Assist in Annual Budget Work.• Review the previous payments in case of installment payments (accommodation rent etc.)• Coordinating with accounts Receivables for revenue purposes and to arrange cash in and out.• Maintenance of CAPEX and OPEX balance.• Undertake limited administrative duties such as gathering together and submitting relevant information from varied sources as directed by the treasury in charge.• Maintaing filing and/or record systems. Show less

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  Emirates Airline

  Apr 2011 - Nov 2018

  Finance Supervisor

  Major Responsibilities:• Check documentation to identify deviations from set accounting procedures and practices on payments, receipts, accruals, prepayments, recoverable and advances reporting results to immediate supervisor’s advise for adverse cases to take appropriate action. Identify invoices to be returned to the supplier where information is inadequate.• Update the financial system with complete and accurate details to enable generation of invoices, payment voucher, receipts/refund requests and other financial documents and entries on time. • Co-ordinate with relevant internal finance units to enable the processing of payment runs relating to payroll, reimbursements, supplier payments and service providers as per schedule. • Generate and dispatch financial documents and check that financial entries created in the accounting system are backed by adequate supporting documents. • Ensure data/ files are received on time and uploaded correctly into the system for generation of reports and bank transfer listings or cheques. Generate necessary accounting entries either through the system or manually to support these activities.• Log invoices in the system upon receipt in the correct supplier account and obtain further certification to enable invoices to be processed promptly. Return the invoices to vendor where information is inadequate via email for official records. • Perform allocation and a basic level of reconciliation based on predefined parameters for various clearing accounts, debtor, creditor, petty cash, reimbursement, deduction and accrual accounts so that all transactions are appropriately and accurately booked in the correct accounts. • Account for accruals, prepayments and recharges either in the system or manually as appropriate to ensure accounts are correctly reflected in financial books. Show less

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  Velocity Transportation

  Mar 2019 - Aug 2020

  Finance Officer

  • Regular follow up with clients on outstanding invoices by email, phone and meetings.• Effectively dealing with customer accounts queries/complaints related to invoices and payments.• Submission of invoices and required supporting documents to customers when requested.• Preparation and submission of payment reminders, demand letters, final notices and legal letters to clients.• Ensure all invoices, sales orders are accurately billed according to customers purchase order values and payment terms to resolve any discrepancies and issues causing for late payments.• Maintain records of follow up to ensure debts are collected on time or paid within the agreed payment terms.• Coordinate with Sales and Operation’s team on sales orders and invoicing issues.• Ensure funds or payments received from clients are allocated accordingly otherwise highlight any incorrect allocations to Finance.• Maintain records of all customer payment follow ups.• Holding regular meetings with Operations Manager to discuss and resolve late payment issues.• Collation of supporting documents upon client’s request.• Submission of statement of accounts to clients.• Preparation and Maintenance of Ageing Report.• Identify and recognize recoverable bad debts from non-recoverable debts.• Reconcile customer accounts when necessary or required. Show less

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  Al Ghazal Transport Company LLC

  May 2021 - now

  Credit Accountant

  Client payment enquiries and follow-ups, Client payment allocations and accounting in Oracle system, Client Statement Reconciliations and balance confirmations, Invoice submissions via email and supplier portals, reconciliations of bank statement. Analyzing and fixing of payment and credit terms for customers.