Alejandra H.

Experience

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  Newmeyer & Dillion LLP

  Dec 2000 - Mar 2004

  Litigation Paralegal

  Litigation paralegal - Paralegal for large construction defect and insurance coverage firm. Review and assess case materials/ documents to determine scope of work and parties implicated. Prepare and maintain numerous matrices (insurance coverage, subcontractor, tender, scope of work, homeowner service and settlement demands) to assist attorneys in case management. Track and coordinate depositions of experts, subcontractors and homeowners. Serve as liaison between experts and counsel. Trial and mediation preparation, including preparation of trial subpoenas, trial notebooks, exhibit notebooks, etc. Attend and assist lead trial attorney in a 4- week jury trial with the preparation, organization and presentation of multiple trial exhibits. Maintain case management and expert notebooks. Responsible for corresponding with insurance companies regarding case status and document request. Prepare documents for production, review documents for privilege, attend document productions and coordinate document depositories. Coordinate and attend site inspections. Additional duties include: perform Westlaw research, corporate search and coordinate service of process. Supervision of project clerks assigned to cases. Show less

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  Newmeyer & Dillion LLP

  May 2005 - Apr 2009

  IT Applications Trainer

  IT Applications Trainer - Organize and conduct training and educational programs for all company personnel in the Orange County and Northern California offices on the use of various types of software programs efficiently and effectively in a classroom or one-on-one environment. This includes setting up teaching materials prior to the class and issuing completion certificates. Conduct orientation sessions and conduct on-the-job training for new employees. Help employees maintain and improve their job skills, and possibly prepare for jobs requiring greater skill. Assist IT Department as an overflow Desktop Support and assist employees in troubleshooting problem areas (in person, by telephone, or via e-mail) in a timely and accurate fashion. Interface with the IT Department regarding testing and implementation of new tools and programs. Maintain and update company computerized accounts (Westlaw, Autotrak, LexisNexis, CompuLaw, etc.). Ultimate goals are to enhance productivity and quality of work, build worker loyalty to the firm, and most importantly, increase individual and organizational performance to achieve business results. Show less

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  The Mouzis Law Firm, APC

  Apr 2009 - May 2015

  Office Administrator

  Practice Areas: Construction Law, Business Law, Real Estate and Civil Litigation.Office Manager/Civil Litigation Paralegal - Supervise and coordinate all administrative activities. Facilitate day-to-day operations for the office. Ensure that company policies are followed. Responsible for accounts payable, accounts receivable, expense reports, monthly billing, Negotiate the purchase of office supplies, office equipment, etc. for the office in accordance with company purchasing policies and budgetary restrictions. Human resource contact for hiring, employee relation issues, attendance keeping, payroll matters, merit reviews and new employee training. Interview for any open positions. Provide all aspects of paralegal support including trial preparation. Responsible for maintaining all databases including the master calendar. Show less

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  DiMarco | Araujo | Montevideo - Injury Trial Attorneys

  May 2015 - Oct 2022

  Firm Administrator

  Practice Areas: Personal Injury, Car Accidents, Construction Injury, Sexual Abuse, and Workers' Compensation,Coordinate and manage all staffing and internal recruiting, hiring, orientation, and training, performance reviews, counseling, and discharge. Administers payroll twice per month, verifying each employee timecard record. Oversee all employee benefits, such as health insurance enrollments and renewals, long and short term disability, FSA/HSA accounts, etc. Develop, communicate, and implement firm and HR policies. Implement processes for digitizing documents. Plan and conduct regular staff meetings and office events including client and business development events and charitable-related activities. Ensure attorney compliance with State CLE requirements and coordinates firm-wide CLE webinars. Oversee basic financial operations such as budgets, expenses, and attorney reports as necessary. Negotiate rates/terms with insurance carriers, vendors and third party administrators. Oversee facility maintenance, including construction related projects whether repairs or full build outs, actively monitor day to day facility issues that arise, keep track of all storage needs. Maintain safety equipment and manages safety training. Show less

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  EPGR Lawyers

  Oct 2022 - Mar 2023

  Director of Operations

  Practice Areas: Antitrust, Appellate Law, Business and Commercial Disputes, Class Actions, Employment, Entertainment Law, Family Law, Intellectual Property Matters, Probate Litigation, and Real Estate Transactions.• Facilitate complete relocation of law firm staff, equipment, and records.• Locate and negotiate agreements with vendors needed to accomplish seamless move from one building to another with little to no effect on productivity.• Manage all office operational functions for Orange County, Las Vegas, and two Los Angeles offices, with an emphasis on practice assistant (secretarial) and support staff management, including personnel alignment, performance, evaluations, interviewing, and policy administration.• Oversee facility maintenance; serve as liaison with local property management and working with building personnel and appropriate internal contacts.• Employee recruitment, engagement, leadership, supervision, and termination.• Manages PTO, LOA, FMLA, ADA, personal leaves, and worker's compensation claims.• Support payroll functions.• Help to ensure the smooth coordination of workflow and staff assignments.• Identify and work with vendors to develop and improve on systems and processes that will assist in delivering high-quality legal services.• Shore up firm processes, procedures, systems and policies.• Ensure employees are comprehensively trained on firm procedures and systems.• Oversee information systems and technology.• Work with the Controller to manage business insurance renewals.• Ensure timely renewal/updates for business licenses, secretary of state filings, and multi-jurisdictional renewals.• Work with ethics counsel and senior attorneys/partners to ensure firm materials (e.g., retainers and forms) and other communications comply with state bar rules and other state laws and regulations regarding operations of a law firm.• Ensure conflict checks are conducted, as needed. Show less

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  The Mouzis Law Firm, APC

  Mar 2023 - now

  Office Administrator

  Office Administrator/Human Resources - Experience managing the daily operations and business functions.• Supervise and coordinate all administrative activities. • Facilitate day-to-day operations for the office.• Ensure that company policies are followed.• Responsible for accounts payable, accounts receivable, expense reports, monthly billing, • Negotiate the purchase of office supplies and office equipment, for the office in accordance with company purchasing policies and budgetary restrictions.• Human resource contact for hiring, employee relation issues, attendance keeping, payroll matters, merit reviews and new employee training.• Processing of payroll.• Employment Law: Assist firm clients with employee manual updates (develop initiatives, policies and programs to complement existing practices).• Responsible for maintaining all databases.• Perform other administrative duties as assigned. Show less