Babs Johnson

Experience

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  Ogilvy Health

  Jan 1999 - Jan 2006

  Executive Assistant to the Chief Information Officer

  • Provided administrative support for the CIO and 20-member IT Team • Coordinator of Sarbanes Oxley (SOX) Compliance assessment and testing for IT department • Maintained required monthly documentation for internal and external SOX audits • Assisted CIO in managing $5M Capital IT budget • Coordinated multi-building consolidation and renovation of new facility • Purchased IT equipment and software for entire company with a budget of $2 million • Created efficient and cost-effective process to order IT equipment and maintain proper documentation • Hired and supervised part time IT Administrative Assistant • Managed deployment of over 300 Blackberries and maintained tracking logs • Responsible for user support, maintenance and billing for blackberry units • Negotiated reduced pricing by 25% on Blackberry equipment and monthly service costs • Provided monthly Microsoft Office Tips & Tricks emails to the end-user community• Coordinated and scheduled all web conferences for the company • Managed the conference call program, distributed new Reservationless accounts and streamlined the distribution process of invoices for approval and payment. • Researched and proposed a new application for online forms and surveys • Self-taught how to use the program and created forms/surveys upon request for company • Presented monthly New Employee IT Orientation presentation via Web Conferencing • Processed all invoices for department Show less

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  Realogy

  Jan 2006 - Jan 2009

  Executive Assistant to the Chief Information Officer

  • Moved with CIO to new company• Provided administrative support for the CIO and entire Information Technology department of 50 • Performed contract administration for over 100 contracts per year for IT department• Co-trained 65 employees on SharePoint Application of electronic approval process for contracts • Held key role in Microsoft Office 2007 Deployment Team, which established the pilot test group, created the mandatory training schedule, chose training materials and produced end of training survey for 650 employees • Streamlined New Hire Process and reduced set-up time for new employee by 50%• Designed workspace with Architect and coordinated move of 125 employees from five different areas within the building to one consolidated space. Facilitated scheduling of move with Facilities, in-house movers, desktop support and telecommunications• Key “Go to” person for answers within department and the Executive Assistant community • Outstanding ability to liaise and communicate among diverse populations • Represented CIO in various meetings, discussions, and emails • Maintained vendor relationships and managed external service providers to deliver services in accordance with defined vendor contracts • Successfully scheduled, organized, and executed several BTT Team social activities; including booking outside locations, menu planning, and coordinating team building activities• Maintained confidentiality within CIO office• Possessed sound knowledge of processes and procedures • Consistently received exceeded expectations on annual reviews Show less

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  ERA Franchise Systems LLC

  Jan 2009 - Jan 2015

  Executive Assistant to the President and CEO

  • Provided administrative support to the President and CEO • High volume of travel coordination including international • Responsible for Executive’s Office Budget • Continued to be Key person for answers within ERA and the Administrative community of Realogy Corporate• Maintained confidentiality within President’s office • Created, reviewed and processed T&E’s to be 100% compliant with company policies • Added support duties for SVP of Broker Services & Operations, including 10 field staff • Committee member of Enhancements and Updates for the Contract Approval Application • Records Management Liaison for Company • Move Ambassador and Fire Marshal for Company • Coordinator for company’s social events and fundraisers • Team Leader for local philanthropic events: Making Strides Against Breast Cancer/Junior Achievement of NJ Show less

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  Hard Rock International

  Jan 2015 - Jan 2017

  Executive Assistant to the Chief Development Officer

  • Provided administrative support to the Chief Development Officer• Acquired additional responsibilities to support the SVP Casino Development and the international development team of 7 people• Scheduled extensive international travel averaging over 15 trips per year• Co-organized and executed onsite Investor meeting for 150 attendees’ in Ibiza, Spain• Scheduled and executed over 20 VIP presentation Meetings to potential investors and franchisee’s• Processed expense reports in a timely and accurate manner• Provided backup Administrative support to several C-suite executives• End-user expert in Area of Protection Software for Team needs Show less

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  Caesars Entertainment Corporation

  Jan 2017 - Jan 2019

  Executive Assistant to the President & Chief Development Officer

  • Moved with President to new company• Scheduled extensive domestic and international travel averaging over 25 trips per year• Preserved confidentiality within President’s office• Partnered with Finance to create department budget• Scheduled and executed 30 VIP presentation meetings to potential investors and franchisees• Traveled to industry conferences to organize prospect meetings, manage President’s event schedule and handle last-minute needs and requests• Collaborated with Marketing to create, execute and host two offsite hotel-industry events attend by 400-600 guests• Assisted visiting VIP’s to help organize their travel needs with hotel accommodations, car service, restaurant reservations, show tickets, spa appointments• Researched, price negotiated and ordered company giveaways for VIPs and trade shows• Managed multiple projects simultaneously, with superb attention to details and deadlines• Created, reviewed and processed T&E’s to be 100% compliant with company policies • Interviewed and hired and supervised additional Executive Assistant for development team Show less

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  Brightline Trains

  Aug 2019 - now

  • Senior Office Manager

    May 2022 - now

  • Office Manager

    Aug 2019 - Jun 2022