Catherine Karanja

Experience

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  Arid Lands Resource Management Project

  Mar 2007 - Feb 2012

  Assistant Procurement Officer

  My responsibilities included• Prepared work plans and quarterly procurement plans;• Carried out Prequalification of suppliers• Prepared RFQ and ITB solicitation documents for timely sourcing of supplies• Received and processed requisitions from user departments• Procurement of all office supplies,ICT equipment and consumables, furniture, fixtures and fittings• Supervised receipt of supplies into warehouses and ensured issuant of GRN• Ensured proper maintenance of stocks and stock records.• Developed a handing over system for stores to minimize loss and pilferage.• Identified obsolete, unserviceable and Surplus assets and facilitated their disposal. • Facilitated progressing of supplier invoice for payments;• Acted as a secretary for Ministerial Tender Board and wrote minutes of proceedings• Assisted in making submissions to World Bank for No Objection for procurement actions;• Assisted in raising RFP for procurement of consultancy services;• Raised local purchase and service orders to ensure timely procurement of goods and services• Prepared price schedules for assisting in bids evaluations• Developed and maintained project asset register to ensure efficient use of asset;• Was focal point for VAT exemptions applications for all 28 Districts under the Projects.• Developed and maintained a tracking tool for tracking VAT exemptions and payments.• Undertook any other procurement and administrative task as assigned by supervisor; Show less

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  Kenya Medical Training College

  Feb 2012 - Sept 2012

  Procurement Officer

  • Managed and supervised procurement and supplies staffs to ensure timely procurement of goods, receipt, storage and issues.• Developed and issued solicitation documents• Undertook need quantification from various departments and prepared annual procurement plans.• Established and negotiated contract terms and conditions, and maintain supplier relationships• Ensured proper maintenance of transaction records, and filling of procurement documentations• Assisted in the development of specifications for equipment, materials and services• Acted as a secretary to the Tender Committee and produced Tender evaluation reports• Carried out innovative ways to reduce costs• Verified Local Purchase orders and ensured timely payment of suppliers’ invoices.• Write reports on procurement activities and performance Show less

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  UNDP

  Sept 2012 - Mar 2015

  Business Analyst/Procurement Officer
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  UNOPS

  Mar 2016 - Apr 2016

  Procurement Analyst

  procurement of goods and services.

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  UNDP Sierra Leone

  Apr 2016 - Mar 2018

  Procurement Analyst

  Focal point for Support for National Electoral commission (SNEC) procurement at UNDP Sierra Leone. Carried out procurement processes worth more than$7,000,000 besides other non elections procurement.

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  Seeking a New Opportunity

  Nov 2018 - now

  Procurement Officer

  • Application of E-Tendering and other E Procurement Tools• Preparation of solicitation documents(RFP,RFQs ,EOIs,RFIs and ITBs)• Acted as focal point for UNDP vendor support and management issues ensuring timely resolution of disputes• Organized and facilitated capacity Building and skills equipment trainings for vendors to improve quality of bids and enhance business relations.e.g E-Tendering and how to do business with UNDP.• Drawing of Standard Operating Procedures for Supply Chain management Office• Provided trainings and capacity building for UNDP Projects and other staff involved in procurement and Vendor profiles requestors to enhance efficiency and compliance• Created and managed vendor profiles in Atlas system (PeopleSoft ERP) to facilitate payments.• Carried out Pre-qualification of Suppliers • Assisted in Submission of CAP and ACP Cases• Collection of supplier data, creation and maintenance of Supplier Database• Undertook market surveys and analyzed supplier information for strategic sourcing.• Planned and carried out Vendor appraisal, vendor analysis and rating.• Acted as oversight for all micro purchasing processes for projects and Administration unit;• Ensured compliance with procurement rules and procedures by reviewing projects procurement plans.• Undertook evaluation of bid proposals for all UNDP projects and reviewed evaluation reports for Country office.• Was in charge of maintaining supply chain document Library on the portal • Reviewed and updated specifications for goods• Produced monthly, quarterly and annual reports for Supply Management Office for management information and consideration;• Carried out site visits to vendors’ premises to ascertain credibility• Conducted contract management and negotiations with vendors.• Focal point for UNDP vendor management issues and ensured timely resolution of disputes• Member of the procurement interagency group•Member of risk mitigation committee Show less

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  UNWOMEN Kenya Country Office

  Jan 2020 - now

  Procurement Lead