Sumbal Kiani

Experience

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  In IT Company

  -

  Admin Officer

  > Handling all admin matters.

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  NGO

  Sept 2009 - Nov 2011

  Admin/HR Officer/Coordinator Of CEO

  • Deals with incoming and outgoing calls.• Type up documents, for example letters and reports.• Make travel arrangements for senior staff and CEO.• Set up meetings and take ‘minutes’ during them.• Cover reception duties, like greeting and looking after the visitors.• Recruits, interviews, tests, and selects employees to fill vacant positions.• Maintain office inventory, and staff attendance record.• Keeps records of benefits plans participation such as insurance and pension plan, personnel transactions such as hires, promotions, transfers, performance reviews, and terminations, and employee statistics for government reporting.• Coordinates management training in interviewing, hiring, terminations, promotions, performance review, safety, and sexual harassment.• Advises management in appropriate resolution of employee relations issues.• Responds to inquiries regarding policies, procedures, and programs.• Administers performance review program to ensure effectiveness, compliance, and equity within organization. Administers salary administration program tonsure compliance and equity within organization.• Administers benefits programs such as life, health, and dental insurance, pension plans, vacation, sick leave, leave of absence, and employee assistance.• Investigates accidents and prepares reports for insurance carrier. Coordinates Safety Committee meetings and acts as Safety Director.• Prepares budget of human resources operations.• Represents organization at personnel-related hearings and investigations.• Contracts with outside suppliers to provide employee services, such as temporary employees, search firms, or relocation services. Show less

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  IMC Worldwide

  Mar 2012 - Mar 2016

  Admin Officer

  • Coordinate with the CEO regarding his meetings and travelling out of country.• Coordinate meetings and conference calls as needed or anticipate.• Responsible for keeping inventory of all office supplies.• Records minutes of meeting and archive them accordingly.• Performs all other related duties as assigned.• Use computer word processing, spreadsheet, and database software to prepare reports, memos, and documents.• Provide advice and information to management and employees on human resource policies and procedures, including equal opportunity, anti-discrimination and occupational health and safety programmers.• Assist employees with work matters, career development, personal problems and industrial matters.• Provide secretarial and administrative support to management and other staff.• Update and ensure the accuracy of the organization’s database.• Perform data entry and scan documents.• Manage calendar for managing director.• Assist in resolving any administrative problems.• Maintain office supplies for department.• Schedule and coordinate meetings, appointments and travel arrangements for managers.• Provide general administrative and clerical support including mailing, scanning, faxing and copying to management.• Answer calls from customers regarding their inquiries. Show less

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  IT Company

  Jun 2016 - now

  Admin Officer

  I am currently doing a job for admin deportment.•Handle incoming and outgoing calls.•Handle all the company vehicle.•Make travels arrangements for executive’s and CEO, and maintain travel vouchers and records.•Perform general duties to include but not limited to: photocopying, faxing, mailing etc. •Receive and screen phone calls and redirect them when appropriate.•Attend meetings and keep minutes.• Handle confidential documents ensuring they remain secure.•Prepare invoices or financial statements and provide assistance in book keeping.•Monitor office supplies and negotiate terms with suppliers to ensure the most cost effective orders.•Maintain electronic and paper records ensuring information is organized and easily accessible. •Conduct meetings and prepare presentations or reports as assigned.•Coordinates office management activities.•Arrange for outgoing mail and packages to be picked up.•Handle information request.•Alert CEO about cancelations or new meetings.•Schedule meetings and arrange conference rooms.•Provide admin and clerical support to departments or individuals.•Compile, transcribe , and distribute minutes of meetings.•Supervise and train other clerical staff.•Handle the admin policies and procedures for office.•Prepare invoices , reports, letters, and other documents, using word processing, spreadsheet, or presentation software. Show less