Gertrude Mutua/MCIPS

Experience

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  Feed the Children

  Mar 2011 - Apr 2014

  Procurement Assistant

  Key Achievements Highlights;- Assisted with departmental procurement requests and orders.- Received, Inspected, and issued stocks to the user departments.- Conducted inventory and prepared inventory listings.- Conducted purchasing and procurement of goods and services as requested by various staff.- Liaised with approved vendors in sourcing for quotations and bids for supply of quality, cost-effective items and ensuring timely delivery.

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  Evidence Action,Kenya

  Apr 2014 - Sept 2014

  Procurement Officer

  Role Responsibilities;WORKSHOP FACILITY MAINTENANCE:- Safeguarded Evidence Action Warehouses by ensuring proper security measures were in place against all known and perceived threats.- Ensured that all warehouse utilities were paid on time and maintained uninterrupted supply.- Implemented workplace safety precautions, eliminated hazards, and promoted a culture of a safe and healthy workplace for personnel operating in the warehouse(s)/store(s).WORKSHOP INVENTORY MANAGEMENT AND ACCOUNTING:- Received, stored, and dispatched store items from Evidence Action warehouse(s).- Maintained proper records of all warehouse transactions, including receipt of store items, issues, assemblies, and incident logs.- Billed all receipts to the warehouse and issued them to the relevant billing codes.- Conducted routine stock counts and reconciled actual balances with store records at the main warehouse and regional stores and warehouses.- Prepared items for dispatch, including sorting, packaging, and coordinating the shipping of goods from the warehouse to the destination, ensuring the completion of Goods Received Notes (GRN) at the destination.LOGISTICS COORDINATION:- Compiled projections for projects and user needs and coordinated timely import and procurement of components.- Coordinated the timely fulfilment and shipment of assembled parts to field offices based on orders from the program team.ADMINISTRATION:- Assisted procurement in sourcing suppliers, including obtaining quotes.- Received purchase requests from projects and worked with the Associate.- Coordinated the distribution and delivery of project orders to users.- Compiled reports and ran official errands as requested by the supervisor.- Managed inventory and property registers for the organization as delegated by the supervising officer.- Obtained insurance covers for inventory and property. Show less

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  International Rescue Committee

  Sept 2014 - Jun 2016

  Supply Chain Officer - Procurement

  Key Achievements Highlights;- Coordinated all shipments for timely customs clearance in adherence to temperature and storage conditions, especially for cold chain supplies, by creating a tracking tool.- Created and updated a database for all framework agreements, service contracts and subsequent contract management by coming up with service-level agreements and review schedules.- Developed a charter to guide on the procurement processes for capacity building for staff and partners.- Worked with the project team for a new ERP system; Microsoft Dynamics in guiding on the modules for procurement and templates for different processes.- Maintained a Purchase Request Tracking System to ensure that all supplies, services, and equipment required were delivered on time.- Ensured integrated internal controls, timely and full payment of vendors and auditable support documents Show less

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  International Livestock Research Institute (ILRI)

  Jun 2016 - Nov 2022

  Procurement Officer- Supply Chain

  Key Achievements Highlights:- Contributed to the review and development of current ILRI institutional procurement policies and procedures, which includes improved standards and criteria for the evaluation of goods, services, and supplier capacity.- Designed a tracking system for all common consumables ordered for research fellows and a tracking tool for all shipments ensuring an efficient clearance system for, especially for cold chain supplies and vaccines. - Took part in procurement planning and implementation during the setup of the Lab by guiding the project team through the donor procurement guidelines in compliance with institutional policies and procurement of all equipment, reagents, and consumables. - Working with the lab managers,programme and project managers to facilitate the procurement and logistics process for the lab for both structural works and equipment. - Successfully took part in the implementation of a USAID-funded program in five counties in procuring equipment and follow-up for delivery, installation, training, and commissioning.- Proactively facilitated the procurement of equipment for National Agricultural Research Institutes and coordinated the shipping logistics and successful installation and user training in, Tanzania, Uganda, Rwanda and Cameroon. - Improved efficiency in the procurement of laboratory reagents ,consumables and equipment- Created good working relationships with the Program leaders, scientists and project managers. Show less

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  WWF-Kenya

  Nov 2022 - Jan 2024

  Procurement Coordinator

  Role Summary;- Providing Leadership role in executing effective and efficient procurement, ensuring values and competencies in maintaining transparency, integrity and compliance with established rules and regulations of WWF-Kenya and the respective donor regulations.- Developing and delivering a leading Sustainable Procurement approach and improving general procurement practices.- Leading the development and implementation of key procurement strategies that include the creation and evaluation of formal requests for proposals, negotiating contracts, supplier relationship management and seeking out new opportunities to support WWF-Kenya’s plans.- Managing key supplier relationships and third-party service providers to deliver breakthrough performance in cost, service and quality, including technical input to negotiations on strategically significant contracts.- Developing, maintaining and managing a supplier base that serves the procurement needs of WWF-Kenya, developing and implementing strategies to evaluate and improve Supplier performance in terms of on-time delivery, quality specifications, waste and cost reductions.- Providing leadership to the procurement staff across the Organization. Show less

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  SNV

  Jan 2024 - now

  Global Contracting and Procurement Advisor

  SNV is one of the largest Dutch not-for-profit development organizations with operations in more than 25 countries in Asia, Africa, and Latin America. SNV aims to lift incomes and access to basic services. We make a lasting difference in the lives of people living in poverty, helping them raise incomes and access basic services. Driven by the Sustainable Development Goals, we are dedicated to a society in which all people are free to pursue their sustainable development, and no one is left behind. This commitment to equity directs us to focus on gender and youth.Role Summary:* The global C&P advisor role is focal to country teams as well as supports the refresh of global C&P policies and procedures.* Bringing best practices into SNV and providing in-house advice to (senior) management on contracting, procurement, and related donor compliance topics in projects, at the country (where most of SNV’s procurement happens), global team, and corporate level. * Developing and maintaining SNV's C&P Policy and systems infrastructure to ensure efficient, competitive, and transparent contracting and procurement practices.* Leading sourcing, negotiations, and executing procurement contracts for the Netherlands office.* Facilitating effective learning through ongoing audience-appropriate training on C&P for SNV staff and partners. Show less