Imran Shaikh

Experience

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  Al-Mashrik Contracting Company

  Nov 2006 - Apr 2007

  Site Secretary to Director Projects

  • Worked as Site Secretary with “Al-Mashrik Construction Company” in Roma, approx. 200km outside of Riyadh, Saudi Arabia.Key Responsibilities Preparing Inter Office Memos, Site Memos, RFI’s (Request for Inspection), RFP’s (Request for Proposal), Letters, Meeting Agendas, maintaining time sheet for all crew members, properly handle and maintaining files for exit re-entry, vacations forms of all staff and send it to personnel department in appropriate manners. Processing incoming and outgoing mails, arrange excel charts, power point presentations to describe project status. Handle telephone calls, inquiries and request in appropriate manner. Organizing and maintaining diaries and making appointments. Creating and maintaining filing system, maintaining and organizing all office supplies; and general administrative functions, filing, faxing, coping. Show less

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  Riyadh Chamber of Commerce & Industry

  May 2007 - May 2009

  Personal Secretary To Director Projects

  Diligently performed as Personal Secretary to Director Projects of RCCI. (Riyadh Chamber Of Commerce & Industry) at (Riyadh International Convention &Exhibition Center – (RICEC, Project).Key Responsibilities: Provide Administrative Assistant / Personnel Secretarial support to Director Projects of RCCI. Manage travel arrangements, Hotels reservations Internationally/ locally, bookings for Director Projects of RCCI for domestically and internationally. Screening and directing telephone calls, inquiries and request, and handling them in appropriate manner. Meeting and greeting visitors at all levels of seniority. Preparing Inter Office Memos, Site Memos, RFI’s (Request for Inspection), RFP’s (Request for Proposal), Letters, Meeting Agendas, maintaining time sheet for all Staff members. Organizing and maintaining diaries and making appointments. Screening, organizing and directing incoming e-mail, Faxes and Post. Devising and maintaining office system, including data management, filing, etc. Creating and maintaining filing system, maintaining and organizing all office supplies; and general administrative functions, filing, faxing, coping. Processing incoming and outgoing mails, arrange excel charts, power point presentations to describe project status. Complete other administrative tasks, as required by management. Works in conjunction with other corporative staff/ works, as a team with other staff members. Show less

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  Beta Tek Construction and Engineering INC. Co.

  May 2009 - Apr 2010

  Executive Secretary to CEO

   Provide Administrative Assistant / Executive Secretarial support to CEO. Co-ordinates and organize internal meetings with the CEO/ Regional Manager/ Senior Admin Manager, and with the vendors. Manage travel arrangements and Hotel reservations, bookings for CEO/ Vice President/ Managing Director/ Regional Manager/ Senior Admin Manager of the Company and also Top Management officials for domestically and internationally. Collect, maintain & organize travel vouchers, invoices of CEO/ Regional Manager/ Admin Manager and follow-up with the Finance Department for necessary reimbursement. Provide secretarial support to Regional Manager / Senior Admin Manager and coordinate day-to-day activity, organize diary, meetings arrangement, takes notes, dictation verbally and written and prepare responses of letter for clients. Organizing and maintaining diaries and making appointments for Top Officials. Screening, organizing and directing incoming e-mail, Faxes and Post. Processing incoming and outgoing mails, arrange excel charts, power point presentations to describe company profile as-well-as projects status. Creating and maintaining filing system, maintaining and organizing all office supplies; and general administrative functions, filing, faxing, coping. Screening and directing telephone calls, inquiries and request, and handling them in appropriate manner. Creating and maintaining filing system, maintaining and organizing all office supplies; and general administrative functions, filing, faxing, coping. Handle telephone calls, inquiries and request in appropriate manner. Show less

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  Contracting & Construction Enterprises - CCE

  Apr 2010 - Jan 2015

  Sr. Secretary to Director

   Provide Administrative Assistant / Sr. Secretarial support to Director Estimation & Tendering, to coordinate day-to-day activity, organize diary, meetings arrangement, takes notes, dictation verbally and written and prepare responses of letter for International / local vendors / suppliers. Provide also time-to-time secretarial support to Executive Director of the Company and coordinate day-to-day activity, organize diary, meetings arrangement, takes notes, dictation verbally and written and prepare responses of letter for International / local vendors / suppliers. Provide secretarial support to Senior Civil & Architectural Manager and coordinate day-to-day activity, organize diary, meetings arrangement, takes notes, dictation verbally and written and prepare responses of letter for vendors / suppliers. Provide Administrative / Secretarial support to Sr. Electro-Mechanical Manager and coordinate day-to-day activity, organize diary, meetings arrangement, takes notes, dictation verbally and written and prepare responses of letter for vendors / suppliers. Manage travel arrangements and Hotel reservations, bookings for Director Estimation & Tendering for domestically and internationally, as-well-as, manage travel arrangement for Civil & Architectural Manager / Electro-Mechanical Manager and other related Senior Engineers staff. Collect, maintain & organize travel vouchers, invoices of Director Estimation & Tendering/ Civil & Architectural Manager/ Electro-Mechanical Manager and follow-up with the Finance Department for necessary reimbursement. Prepare Monthly Time Sheets of all staff members of Estimation & Tendering Department, get authorized signature from Director Estimation & Tendering and forward it to Payroll department thru internal memo for further process. Processing incoming and outgoing mails, arrange excel charts, power point presentations to describe company profile as-well-as projects status. Show less

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  Nawaf Abalkhail Consultancy Office

  Jan 2015 - Aug 2016

  Executive Secretary To CEO

   Provide Executive Assistant support to CEO. Co-ordinates and organize internal & external meetings for CEO / Vice President/ GM / HR Chief / Chief Finance Manager, and with the vendors. Manage travel arrangements, Hotels reservations bookings Internationally / locally, and Seminar bookings for CEO/ Vice President/ GM of the Company and also Top Management officials for domestically and internationally. Collect, maintain & organize travel vouchers, invoices of CEO / Vice President / GM and follow-up with the Finance Department for necessary reimbursement. Provide secretarial support to Vice President and coordinate day-to-day activity, organize diary, meetings arrangement, takes notes, dictation verbally and written and prepare responses of letter for clients.  Provide Administrative / Executive Secretarial support to GM and coordinate day-to-day activity, organize diary, meetings arrangement, takes notes, dictation verbally and written and prepare responses of letter for vendors / suppliers. Provide Administrative / Executive Secretarial support to HR Chief and coordinate day-to-day activity, organize diary, meetings & Interviews arrangement, takes notes, dictation verbally and written and prepare responses of letter, Internal Memos for internal departments and recruitment companies. Provide HR recruitment support to HR Chief to find well qualified candidates thru available social media other and available social media recruitment networks. Provide Administrative Assistant / Executive Secretarial support to Chief Finance Manager and coordinate day-to-day activity, organize diary, meetings arrangement, takes notes, dictation verbally and written and prepare responses of letter for vendors / suppliers. Processing incoming and outgoing mails, arrange excel charts, power point presentations to describe company profile as-well-as projects status.  Contribute pro-actively to the departments’ project-work in defined areas. Show less

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  TPPL-Tanga Pharmaceutical & Plastics Limited

  Jul 2017 - Sept 2017

  Executive Secretary to CEO

   Prepare Import Documentation. Procedure for applying Chemical Permits and payments procedure. Import TFDA application procedure. (https://www.tfda.go.tz/index/) Prepare and process of IDF for clearing the containers for Tanga & Dar Es Salaam city. Preparation of Permit Applications for Expatriates employees. Updating Purchasing Control sheets in Excel for Tanga & Dar Es Salaam City. Update Perfume Sheets in Excel. Updating Label Sheet. Renewals of Property Tax, Firearms, TFDA Business & GCLA License. Renewals of Local Trademarks – Tanzania. Application and renewals of Foreign Trademarks. Checking Trademarks in BRELA. Export TFDA Application procedure. Processing of Domestic tickets for Top Management. Processing of International Tickets for all Expatriates employees. Entering Raw material in Tally. Entering Box requisitions in Tally. Bottle & Caps requisition entry in Excel sheet. Sending Original Documents & payment checks to clearing agents of Tanga city. Sending the Original documents for clearing agents of Dar Es Salaam City. Providing the packing list to warehouse team, whenever the containers arrive. Following-up with the clearing agents for Assessments of the containers arrived at Port. Processing the wharfage payments received from Tanga & Dar Es Salaam clearing agents. Prepare documents for parcels thru RAHALEO, DHL, Fedex. Prepare and process documents for work and residence permits for Expatriates employees. Procedure and process of endorsing the Passports, once the original Work and Residence permits are received. Proper Filing the Requisition’s Materials, Bottle & Caps requisitions and carton Boxes requisitions. Checking the vessels arrival details thru Bill of Lading no’s. of different shipping lines. Scheduling and arranging important meetings and conferences whenever required and Prepare agenda for meetings. Show less

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  Pakistan International Bulk Terminal

  Jan 2019 - Aug 2021

  Executive Secretary to CEO

  Key Responsibilities: Provide Executive Secretary support to CEO. Organize and arrange internal & external meetings for CEO. Completes a broad of variety of administrative tasks for the CEO including:managing an extremely active calendar of appointments; completing expense report; composing and assist in preparation of correspondence that is sometimes confidential; arranging complex and detailed travel plans, itineraries, and agendas; and compiling documents for travel-related meetings. Prepare confidential and sensitive documents for CEO. Researches, prioritizes, and follow-up on incoming issues and concerns addressed to the CEO, including those of a sensitive or confidential nature. Determines appropriate course of action, referral, or response. Provide a bridge for smooth communication between the CEO office and internal departments; demonstrating leadership to maintain credibility, trust and support with senior management staff. Successfully completes critical aspects of deliverables with a hands-on approach, including assist in drafting acknowledgement letters, personal correspondence, and other tasks that facilitates the CEO’s ability to effectively lead the company. Prioritizes conflicting needs, handle matters expeditiously, proactively and follows-through on tasks to successful completion. Often with deadline pressure. Assist board members with travel managements, lodging, and meal planning, as needed. Maintain discretion and confidentiality in relationships with all board members. Adhere to compliance with applicable rules and regulations set in bylaws regarding board and board committee matters, including advance distribution of materials before meetings in electronic / paper format. Ensure that the CEO bio is kept updated and responds to requests for materials regarding the CEO and the organization in general. Show less